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Open Power and Energy NPROCURE

Government Tender for Hiring Diesel Trucks on Annual Basis in Gujarat - Power Sector

Bid Publish Date

13-Jan-2026, 11:30 am

Bid End Date

28-Jan-2026, 4:00 pm

Value

₹23,74,252

Location

SABAR KANTHA , GUJARAT

Progress

Issue13-Jan-2026, 11:30 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

This government tender offers a significant opportunity for transportation service providers to supply diesel trucks on an annual and as-needed basis in Gujarat. Managed by Uttar Gujarat Vij Company Limited, the project focuses on power distribution logistics in the IDAR Division. The tender specifies requirements for vehicle registration, insurance, driver licenses, and permits, ensuring compliance with government standards. The contract duration is 24 months, with an estimated value of INR 23,74,252. Bidders must adhere to detailed eligibility criteria, submit all necessary documents, and follow the outlined bidding process to secure this government contract. This is an excellent opportunity for vehicle leasing companies, logistics firms, and transport providers seeking government projects in Gujarat's power sector. The tender process emphasizes transparency, compliance, and timely service delivery, making it highly suitable for experienced and reliable vendors aiming to expand their government contracting portfolio.

Scope Of Work

The scope of work involves providing diesel trucks on an as-when-required basis for monthly operations covering up to 3000 km per month under the jurisdiction of IDAR Division. Key deliverables include:

  • Supplying trucks as per the specified standards and specifications.
  • Ensuring all trucks are equipped with valid insurance, fitness certificates, and road permits.
  • Maintaining vehicles in good operational condition throughout the contract period.
  • Providing drivers with valid licenses (LMV Cab) and PUC certificates.
  • Complying with safety and environmental regulations.

The process involves:

  1. Submission of bid documents including all mandatory certificates.
  2. Evaluation of technical and commercial bids.
  3. Awarding the contract to the successful bidder.
  4. Execution of service as per the contract terms.
Specification Details
Contract Duration 24 months
Estimated Cost INR 23,74,252
Payment Terms As per agreement
Delivery Schedule As required monthly

Bidders must ensure all vehicles meet the specified technical and legal requirements to qualify for the tender.

Technical Specifications

Vehicles must conform to the following technical parameters:

Parameter Specification
Vehicle Type Diesel Truck, LMV Cab
Capacity Minimum 1 Ton
Fuel Diesel
Registration Valid registration as Taxi or Maxi
Insurance Comprehensive insurance valid for the contract duration
Fitness Valid Fitness Certificate
Permits Valid Road Permits
Driver License Valid LMV Cab License
PUC Valid Pollution Under Control Certificate

The process involves:

  1. Inspection of vehicles before deployment.
  2. Regular maintenance and compliance checks.
  3. Submission of all required technical documentation at the time of bid.

Financial Requirements

The estimated total cost for the project is INR 23,74,252. Bidders should provide a detailed cost breakdown, including vehicle rental charges, driver allowances, and other applicable expenses. Payment will be made based on monthly invoices, subject to verification of vehicle performance and compliance.

Cost Component Amount (INR)
Base Rental As per Schedule B
Driver Allowance Included
Maintenance & Fuel Included
Total Estimated Cost 23,74,252

Payment terms include:

  • Monthly payments upon submission of valid invoices.
  • Payments subject to verification of vehicle condition and compliance.
  • Any additional costs must be pre-approved and documented.

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Eligibility Criteria

  • ✓ Must have valid insurance covering the entire contract period.
  • ✓ Registration certificate book with tax paid up-to-date.
  • ✓ Valid Fitness Certificate for vehicles.
  • ✓ Valid Road Permits.
  • ✓ Relevant documents related to vehicle hiring.
  • ✓ Registration as “TAXI” or “MAXI”.
  • ✓ GST Registration No. with all pages.
  • ✓ Driver’s License (LMV Cab).
  • ✓ PUC Certificate, if applicable.
  • ✓ Aadhar, PAN, or Voter ID of the bidder.
  • ✓ Conflict of interest stamp on the Letter Head.
Financial Criteria Details
Minimum Average Annual Turnover INR 10,00,000
Past Experience At least 2 years in vehicle leasing or transportation services
Certification Valid GST, Insurance, and Vehicle Registration

Bidders must meet all the above criteria to participate in the tender process.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

28-01-2026 16:30

2. COMMERCIAL STAGE

28-01-2026 16:40

Required Forms

PRELIMINARY

Tender Fee and EMD Details

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Insurance certificate covering period up-to-date.

Required
2

Registration certificate book with tax paid up-to-date.

Required
3

Fitness Certificate.

Required
4

Road permits

Required
5

Any other documents relevant relating to hiring of vehicle.

Required
6

Registration as “TAXI” or “MAXI”.

Required
7

Compulsory required GST Registration No With All Pages.

Required
8

Driver Licence LMV Cab

Required
9

PUC if applicable

Required
10

Aadhar/PAN/ Voter ID of bidder

Required
11

Conflict of interest stamp Latter Head.

Required

Stage - COMMERCIAL STAGE

1

SCHEDULE-B

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to select qualified transportation providers to supply diesel trucks on an annual and as-needed basis for power distribution operations in Gujarat, specifically under the IDAR Division of Uttar Gujarat Vij Company Limited. The goal is to ensure reliable, timely, and compliant vehicle services for power sector logistics.

What are the key eligibility criteria for bidders?

Bidders must possess valid insurance, registration, fitness certificates, road permits, and driver licenses. They should also have GST registration, conflict of interest clearance, and experience in vehicle leasing or transportation services. All documents must be current and compliant with government regulations.

How can I participate in the bidding process?

Interested bidders should download the tender documents, pay the tender fee of INR 1180, and submit all required documents electronically before the deadline of 28-01-2026. The process includes technical and commercial bid submissions, followed by evaluation and award as per the outlined schedule.

What technical specifications must the vehicles meet?

Vehicles must be diesel-powered, LMV Cab compliant, with minimum 1-ton capacity, valid registration, insurance, fitness certificates, and pollution control certificates. Regular maintenance and compliance checks are mandatory throughout the contract duration.

What is the estimated value of this tender?

The total estimated cost for this project is approximately INR 23,74,252, covering vehicle rental, driver allowances, and maintenance. Payment will be made monthly based on invoices, subject to compliance with all contractual and technical requirements.

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