Open Power and Energy NPROCURE

Government Tender for Hiring Diesel Utility Vehicle with Driver for Power Sector Operations

Bid Publish Date

13-Dec-2025, 12:00 pm

Bid End Date

20-Dec-2025, 6:00 pm

Value

₹21,42,000

Location

NAVSARI , GUJARAT

Progress

Issue13-Dec-2025, 12:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Service

Completion Period

36  Months

Currency Type

Single

Categories 6

VALVE PARTS AND ACCESSORIES ELECTRICAL VEHICLE TRANSPORTATION OF DIESEL PETROLEUM FUELS WATER LEVEL RECORDER

This government tender from Dakshin Gujarat Vij Company Ltd. (DGVCL) offers a unique opportunity for transportation providers to supply a latest model diesel utility vehicle with driver for emergency and maintenance operations in Navsari, Gujarat. The contract spans three years, with an estimated value of INR 21,42,000, focusing on power sector logistics and operational support. Bidders must meet specific eligibility criteria, including vehicle registration, insurance, permits, and relevant experience. The procurement process is conducted electronically, emphasizing transparency and efficiency. Key dates include bid opening on 20-12-2025, with evaluations scheduled on 29-12-2025. The tender encourages qualified companies to participate in this power sector logistics project, ensuring reliable transportation for emergency response and maintenance activities. Download the detailed tender documents and submit your bid before the deadline to secure this lucrative government contract.

Scope Of Work

• Provide a latest model diesel-driven utility open body jeep, not older than three months, with Taxi/maxi passing and driver.
• The vehicle must be capable of 24-hour operation for emergency and maintenance tasks.
• The contractor shall ensure the vehicle is properly insured, registered, and maintained throughout the contract period.
• The vehicle should comply with all applicable road permits and transport regulations.
• The scope includes routine maintenance, timely repairs, and adherence to safety standards.

• The process involves:

  1. Submission of bid with all required documents.
  2. Technical evaluation based on vehicle specifications and credentials.
  3. Commercial evaluation considering cost and terms.
  4. Final selection and contract award.
Specification Details
Vehicle Type Utility open body jeep
Model Age Not older than 3 months
Usage Emergency & maintenance work
Operation 24 hours daily
Driver Included
Insurance Valid and comprehensive
Road Permits Valid for public use
Payment Terms As per contract conditions

• Bidders must ensure all specifications meet or exceed the minimum standards outlined in the tender documents.

Technical Specifications

Parameter Specification
Vehicle Type Diesel-driven utility open body jeep
Model Age Not older than 3 months
Seating Capacity Minimum 4 passengers plus driver
Fuel Type Diesel
Certification Valid RC, insurance, and permits
Maintenance Regular servicing as per manufacturer standards
Safety Features Seat belts, fire extinguisher, first aid kit

Sequential procedures include:

  1. Vehicle inspection and verification of documents.
  2. Certification of vehicle condition.
  3. Compliance check with safety and operational standards.
  4. Final approval for deployment.

Financial Requirements

The estimated contract value is INR 21,42,000, covering three years of service. The cost breakdown includes vehicle lease, driver wages, insurance, and maintenance. The payment schedule will be monthly or quarterly, as specified in the contract. Bidders must provide a detailed financial proposal, including all applicable taxes and charges. The tender requires a refundable EMD of an amount specified in the tender notice, payable at Navsari. The bid evaluation will consider cost competitiveness, compliance with specifications, and bidder experience. The total bid amount should align with the estimated budget, ensuring transparency and value for money.

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Eligibility Criteria

✓ Must have valid vehicle registration, insurance, and road permits.
✓ Must possess a valid PAN card, GST registration (if applicable), and RTGS/NEFT details.
✓ Must have a valid PF number and vehicle RC Book or quotation for new vehicle.
✓ Must hold a valid driving license.
✓ Must submit tender fee and EMD as specified.
✓ Bidders should have relevant experience in providing utility vehicle services for government or power sector projects.

Qualification Parameter Minimum Requirement
Financial Turnover At least INR 10 lakh in the last financial year
Vehicle Ownership Own or lease the vehicle meeting specifications
Experience Minimum 2 years in transportation services
Certification Valid vehicle registration, insurance, and permits

Note: Bidders must submit all required documents as listed in the tender notice to qualify.

Bidding Process

Process Timeline

1. PRELIMINARY

29-12-2025 10:45

2. TECHNICAL

29-12-2025 11:00

3. COMMERCIAL

29-12-2025 11:15

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

TECHNICAL

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Hiring Vehicle

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY

1

Tender fee and EMD

Required
2

Insurance Certificate covering period upto date

Required
3

Registration certificate Book with Tax paid upto date

Required
4

Road permit Goods Passing for public use in taxi quota.

Required
5

Pan card. (Income tax office)

Required
6

GST No. if applicable

Required
7

RTGS or NEFT Detail

Required
8

PF No.

Required
9

RC Book or New Vehicle Quotation

Required
10

Driving Licence

Required
11

Tender Documents dully signed by the Bidder

Required
12

Other documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this government tender?

This tender aims to hire a latest model diesel utility vehicle with driver for emergency and maintenance work for the EROO subdivision in Navsari, Gujarat. It ensures reliable transportation support for power sector operations, focusing on timely response and operational efficiency.

What are the key eligibility criteria for bidders?

Bidders must possess valid vehicle registration, insurance, road permits, PAN card, GST registration (if applicable), RTGS/NEFT details, PF number, and relevant vehicle documents. Experience in providing similar services and compliance with technical specifications are also mandatory.

How can I submit my bid for this tender?

Bidders should download the tender documents from the official portal, complete all required forms, and submit their bid electronically before the deadline of 20-12-2025 6:00 PM. Physical submissions are not accepted. Attend vendor training sessions if needed for platform navigation.

What is the evaluation process for this tender?

Bids are evaluated in three stages: preliminary, technical, and commercial. The evaluation considers technical compliance (40%), bidder experience (30%), and cost competitiveness (30%). Minimum thresholds must be met for qualification. Final selection is based on overall scoring.

What are the important dates and deadlines I should be aware of?

Bid submission starts on 13-12-2025 at 12:00 PM and ends on 20-12-2025 at 6:00 PM. Technical evaluation occurs on 29-12-2025 at 11:00 AM, followed by commercial evaluation at 11:15 AM. Successful bidders will be notified by 30-12-2025, with contract commencement expected from 01-01-2026.

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