Custom Bid for Services - Hiring of 01 No of Bolero Camper Pick up or Equivalent MUV diesel driven
Western Coalfields Limited
CHANDRAPUR, MAHARASHTRA
Posted:
25 November 2025
Closed:
12 December 2025
GEM
Open Power and Energy NPROCURE
Government Tender for Hiring of Utility Vehicles - 66 KV Substation Himatnagar
Bid Publish Date
06-Jun-2026, 6:00 pm
Bid End Date
24-Jun-2026, 4:00 pm
Value
₹13,94,240
Location
Progress
Issue06-Jun-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
This government tender issued by Gujarat Energy Transmission Corporation Limited (GETCO) offers an opportunity for transport service providers to supply fully insured Maxi passing utility vehicles for Himatnagar's 66 KV substation. The project involves hiring diesel or petrol-driven vehicles, less than 3 years old, capable of covering at least 3000 KM monthly, for a duration of 24 months. The tender emphasizes compliance with technical, financial, and legal criteria, ensuring reliable transportation for power transmission operations. Bidders must meet strict eligibility requirements, including submission of essential documents such as Vehicle RC, insurance, PAN, GST registration, and other statutory certificates. The process includes bid submission, technical and commercial evaluation, and contract award. This procurement aligns with government efforts to enhance infrastructure and operational efficiency in the power sector, presenting a lucrative opportunity for vehicle rental companies specializing in government projects.
Scope Of Work
The selected bidder will be responsible for providing fully insured Maxi passing utility vehicles, specifically diesel or petrol driven, model-less than 3 years old, and equivalent to the Bolero Camper. The scope includes:
- Supplying vehicles capable of covering a minimum of 3000 KM per month
- Ensuring vehicles are fully insured and in excellent condition
- Maintaining vehicles for 12 hours daily, 6 days a week
- Providing vehicles that meet the specifications outlined in the tender documents
The process involves:
- Submission of technical and financial bids within the specified deadline
- Compliance with eligibility criteria including submission of necessary documents
- Successful bidders will be awarded the contract based on evaluation
- Providing vehicles throughout the contract period with regular maintenance and insurance
| Specification | Details |
|---|---|
| Vehicle Type | Utility Vehicle (Maxi passing) |
| Model Year | Less than 3 years |
| Fuel Type | Diesel/Petrol |
| Insurance | Fully insured |
| Minimum KM | 3000 KM/month |
| Working Hours | 12 hours/day |
| Contract Duration | 24 months |
Technical Specifications
Vehicles must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Model Year | Less than 3 years old |
| Fuel Type | Diesel or Petrol |
| Capacity | 4+1 Passenger |
| Insurance | Fully insured |
| Maintenance | Regular maintenance as per manufacturer standards |
| Certification | Valid Fitness Certificate and Vehicle Rod Tax |
The process involves:
- Inspection of vehicles prior to deployment
- Ensuring vehicles meet all safety and technical standards
- Submission of technical compliance documents along with bid
- Post-award, ongoing maintenance and compliance checks
Financial Requirements
The estimated contract value is approximately ₹13,94,240. Bidders must submit a bid based on a percentage rate for vehicle hire, which will be evaluated accordingly. The payment terms are as follows:
| Payment Schedule | Details |
|---|---|
| Initial Payment | 10% upon contract signing |
| Monthly Payments | Based on KM covered and verified documentation |
| Final Payment | After completion and acceptance of services |
Bidders must deposit an EMD of Rs. 15,000 via RTGS/NEFT, refundable upon successful completion of the contract. The bid price should include all applicable taxes and charges, with a clear breakdown in the financial proposal.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹13,94,240
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
R G DESAI
Bid Opening Authority
Superintending Engineer
Address
GETCO Transmission Circle Himatnagar, 66 KV Himatnagar-01 Substation Compound, Near Motipura Circle, NH-08 Motipura, Himatnagar - 383001
Contact Details
[email protected] / 9925208571
Authority Records
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
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Documents 1
2026-27 HTC 14 Tech Bid.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid GST Registration Number.
- ✓ Must possess Vehicle RC Book and Insurance Copy.
- ✓ Must submit PAN Number Document.
- ✓ Must provide Driver License Copy.
- ✓ Must submit Vehicle Documents including RC Book, Fitness Certificate, and Vehicle Rod Tax.
- ✓ Must provide Provident Fund Code or self-declaration on Rs.300 stamp paper with notarized certificate.
- ✓ Must submit Filling Annexures I, II, III and Declaration for Vehicle Contract.
- ✓ Must furnish Diesel/Petrol Rate copy from 15 days prior to tender submission.
- ✓ Must deposit EMD of Rs. 15,000 via RTGS/NEFT.
| Qualification Requirements | Details |
|---|---|
| Financial Stability | Demonstrated through previous contracts or financial statements |
| Experience | Prior experience in vehicle hiring for government projects |
| Legal Compliance | Valid licenses, permits, and registration documents |
| Document Submission | Complete set of technical documents as specified in the tender |
Bidding Process
Process Timeline
1. TECHNICAL STAGE
24-06-2026 16:05
2. COMMERCIAL STAGE
24-06-2026 16:10
Required Forms
TECHNICAL
i Agree
User Defined Template-Standard
TECHNICAL BID
User Defined Template-Standard
VEHICLE DEPOSIT 15000.00 RS
User Defined Template-Standard
TENDER FEE & EMD DETAILS
User Defined Template-Secured
FIRM DETAILS
User Defined Template-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - TECHNICAL STAGE
1
PAN Number Document
Required 2
Quotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax
Required 3
Driver License Copy
Required 4
GST Registration Number Documents – Mandatary
Required 5
Vehicle RC Book
6
Vehicle Insurance Copy
7
Provident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate
Required 8
Filling Annexure I
Required 9
Diesel / Petrol Rate copy (15 day before Tender last)
Required 10
Filling Annexure II
Required 11
Filling Annexure III
Required 12
Declaration for Vehicle Contract
Required 13
Tender Fee RTGS / NEFT Details
Required 14
Tender EMD RTGS / NEFT Details
Required 15
Vehicle Deposit 15000/- Rs RTGS / NEFT Details
16
Bank Cancel Cheque Scan Copy For Refund of EMD Amount (તમારા બેંક ખાતા નો કેન્સલ ચેક ની scan કોપી મુકવી . E.M.D નુ પેમેન્ટ રીફંડ આપી શકાય.)
Required 17
Bank Debit Amount Statement Scan Copy (તમારા બેંક ખાતા માંથી રૂપિયા ડેબીટ થયેલ હોય તેનું બેંક સ્ટેટમેન્ટ આપવું)
Required 18
ઈ એમ ડી, ટેન્ડર ફી તથા વિહિકલ ડિપોઝિટ ના રૂપિયા RTGS / NEFT. –પોતાના એકાઉંન્ટ માથી ભરવા, બીજાના એકાઉંન્ટ માથી કરેલ હશે તો આપને ટેન્ડર માથી રદ કરવામા આવશે.
Required 19
ઈ એમ ડી, ટેન્ડર ફી તથા વિહિકલ ડિપોઝિટ ના રુપિયા બેંક માં થી કપાયેલ હોય તેનું બેંક સ્ટેટમેન્ટ ની કોપી ફરજીયાત મુકવી .
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 24th June 2026 at 16:00. Bidders must ensure all documents are uploaded and submitted before this time to avoid disqualification.
What documents are required for technical bid submission?
Required documents include PAN Number, Vehicle RC Book, Insurance Copy, Driver License, GST Registration, Provident Fund Certificate or self-declaration, Filling Annexures I, II, III, Declaration for Vehicle Contract, Diesel/Petrol Rate copy, Tender Fee & EMD details, and Bank Cancel Cheque for refund purposes.
How is the evaluation of bids conducted?
Bids are evaluated based on technical compliance (40%), financial bid (30%), experience (20%), and price competitiveness (10%). Minimum thresholds must be met for qualification.
What is the scope of work for the selected vendor?
The vendor must supply fully insured utility vehicles less than 3 years old, capable of covering 3000 KM/month, and operate 12 hours/day for 24 months. Regular maintenance and compliance are mandatory.
Who can I contact for queries regarding this tender?
Queries can be directed to R G DESAI at the GETCO Transmission Circle Himatnagar via email [email protected] or phone 9925208571 during working hours.
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Documents 1
2026-27 HTC 14 Tech Bid.pdf
TENDER_DOCUMENT