Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers a unique opportunity for experienced electrical and multimedia contractors to provide Temporary LED Screens, Videography, and Multimedia Setup for a high-profile event featuring the Hon. Prime Minister of India in Ahmedabad. The project covers Ahmedabad Electrical Division No. 2 jurisdiction, including rural and district areas of Kheda and Anand. Bidders must meet strict eligibility criteria, including experience in large-scale government projects, valid licenses, and financial stability. The tender process is open, transparent, and involves detailed evaluation based on technical expertise, financial proposals, and compliance. The estimated project value is approximately INR 31,02,262.99, with a project completion timeline as specified in the tender documents. This opportunity is ideal for audiovisual service providers, electrical contractors, and multimedia firms seeking government contracts in Gujarat. Bidders are encouraged to review all terms, attend training sessions, and submit comprehensive proposals to secure this prestigious project.
The selected contractor will be responsible for:
The process involves:
Key deliverables include high-resolution LED screens, professional videography setup, and backup systems to ensure uninterrupted service. Specifications for equipment and content standards are detailed in the tender document.
| Equipment Type | Specifications | Quantity |
|---|---|---|
| LED Screens | 4K resolution, weatherproof | 2 units |
| Videography Cameras | 4K, live streaming capable | 3 units |
| Sound System | High power, clear audio | As required |
All equipment must comply with technical standards specified by the government and meet safety regulations.
The technical setup requires:
| Parameter | Specification |
|---|---|
| LED Screens | 4K resolution, weatherproof, 16:9 aspect ratio |
| Video Cameras | 4K, live streaming capable, with stabilization |
| Sound System | 1000W RMS, with wireless microphones |
| Power Backup | Uninterruptible Power Supply (UPS) with minimum 2 hours backup |
| Content Standards | HD quality, synchronized playback |
Procedures include:
All technical equipment must adhere to the specifications outlined in the tender documents and meet government safety standards.
The estimated project cost is INR 31,02,262.99. The financial bid should include:
| Cost Component | Amount (INR) |
|---|---|
| Equipment | As per specifications |
| Installation | Inclusive |
| Content Management | Inclusive |
| Support & Maintenance | During event |
Payment terms are typically linked to project milestones, with an initial advance and subsequent payments upon completion of specified phases. Bidders must submit a detailed financial proposal along with their technical bid. The bid validity period is 120 days from the date of submission, ensuring price stability during evaluation.
Tender Category
Service
Tender Value
₹31,02,263
Bid To RA
No
Item Category
Electrical
Officer Inviting Bids
Executive Engineer, Ahmedabad Electrical Division No. 2, Ahmedabad.
Bid Opening Authority
Executive Engineer, Ahmedabad Electrical Division No. 2, Ahmedabad.
Address
A/9 BAHUMALI BHAVAN, LALDARWAJA , AHMEDABAD
Contact Details
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Public Works Department
CENTRAL, DELHI
UP Power Transmission Corp.Ltd (Operation)
KANPUR NAGAR, UTTAR PRADESH
Public Works Department
WEST, DELHI
N/A
CHANDIGARH, CHANDIGARH
N/A
CHANDIGARH, CHANDIGARH
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✓ Must have a valid Electrical Contractor License issued by the relevant authorities.
✓ Proven experience in executing LED display and multimedia projects for government or large-scale events within Gujarat.
✓ Minimum annual turnover of INR 62,04,526 in at least one of the last five financial years (2021-2026), verified by a Chartered Accountant with UDIN.
✓ Must possess GST registration and submit a certified copy.
✓ Submit solvency certificate from a scheduled or nationalized bank, valid at the time of tender opening, covering at least 20% of the tender value.
✓ Provide EMD in the form of FDR valid for 165 days from the last date of submission.
✓ Submit self-declaration affidavits on Rs. 300 stamp paper stating the bidder is not blacklisted.
✓ Experience in Prime Minister of India programs involving LED screens, live video, and related multimedia work in Gujarat within the last five years.
| Qualification | Details |
|---|---|
| License | Valid Electrical Contractor License |
| Experience | LED screens, videography, multimedia setup |
| Financial | Turnover ≥ INR 62,04,526 |
| Documents | PAN, GST, Solvency Certificate |
| Experience in Govt Projects | Minimum one similar project in Gujarat |
| Blacklist Status | Affidavit on Rs. 300 stamp paper |
Bidders must fulfill all eligibility conditions to qualify for the tender.
03-07-2026 18:05
03-07-2026 18:10
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
[1] D.D. for Tender Fee.
Required[2] EMD in form of the FDR only. (Minimum for 165 Days from the last date of online submission of tender.) Exemption certificate will not be considered/accepted.
Required[3] Certified copy of Income Tax PAN Card
Required[4] Solvency Certificate of Scheduled/ Nationalized Bank for current calendar Year (2026) / should be valid at the time of opening the Tender (Minimum 20Percentage of amount put to tender).
Required[5] Latest valid license of Electrical Contractor issued by the IMP or Energy & Petrochemical Department. Renewal Receipt will not be considered/accepted.
Required[6] Valid Electrical Registration Certificate in appropriate class (E1 or Above)
Required[7] Essential experience in Form 3A (which is online submitted by the bidder) of Hon`ble Prime Minister of India program that has successfully completed in last five years in Gujarat state. One similar work of Hon`ble Prime Minister of India program in the Gujarat state. The Form 3A amount shall not be less than 50Percentage of the tender amount (i.e.Rs.15,51,132.00). (From-3A amount will be calculated as follows: (1) if the work is completed on or before Nov-2023, then 18Percentage GST amount will be deducted from the amount shown in Form-3A which is online submitted by the bidder. (2) if the work is completed after Nov-2023 then full amount as per the Form 3A which is online submitted by the bidder will be consider/accepted.) Similar work means having an experience of LED Screen, Live video and watch out software Work in the program of the Hon`ble Prime Minister of India, in the state of Gujarat. Only Videography and Photography Works will not be consider/accepted. If the Work (shown in Form-3A) carried out/Organized by State Government, then only it will be considered/accepted.
Required[8] The bidders should have GST registration. (Certified copy of registration).
Required[9] Bidder has to submit affidavit on 300 Rupees Stamp paper that, it (bidder) is not blacklisted by any government department of Gujarat or any other state.(Annexure-I)
Required[10] The Bidder must submit on affidavit on 300 Rupees Stamp paper as stated in Annexure-II.
Required[11] Annual turnover in any one of the last Five Financial years (2021-2026), ending 31st march of the previous financial year, should be at least 2 times of the estimated cost put to Tender.i.e.(62,04,526.00)Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate
RequiredKey insights about GUJARAT tender market
This tender seeks qualified vendors to provide Temporary LED Screens, Videography, and Multimedia Setup for an upcoming Prime Minister's event in Ahmedabad, ensuring high-quality audiovisual support for a significant government function.
Eligible bidders must possess a valid Electrical Contractor License, relevant experience in government projects involving LED and multimedia setups, GST registration, and meet financial criteria including minimum turnover and solvency requirements. They must also submit necessary affidavits and documents as specified.
The tender mandates 4K resolution weatherproof LED screens, 4K live streaming cameras, high-power sound systems, and backup power supplies. All equipment must meet government safety and technical standards and be capable of seamless integration for live event coverage.
Bidders can download tender documents from the official portal, prepare their bids, and submit electronically before 03-07-2026 18:00. The evaluation begins immediately after, with the final award expected shortly thereafter. Ensure all documentation and fees are submitted timely.
Bids are evaluated based on technical competence (50%), financial proposal (30%), and eligibility compliance (20%). A minimum technical score of 70 points is required, and only compliant bids will proceed to final ranking for award.
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