Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers a unique opportunity for experienced electrical and multimedia contractors to participate in a high-profile event in Ahmedabad. The project involves providing Temporary LED Screens, Videography, and Multimedia setup for the upcoming Prime Minister's event, covering Ahmedabad, Kheda, and Anand districts. The tender emphasizes quality, timely delivery, and adherence to technical standards. Bidders must meet strict eligibility criteria, including relevant experience, financial stability, and statutory licenses. The process is transparent, with detailed guidelines on submission, evaluation, and award procedures. This opportunity is ideal for companies specializing in large-scale event audiovisual setups, especially those with proven experience in government projects in Gujarat. The tender documents, including technical specifications and terms, are available for download, and support is provided for online submission. Participate now to showcase your expertise and contribute to a prestigious national event.
• Provision of Temporary LED Screens suitable for outdoor and indoor settings at designated locations.
• Videography and Multimedia Setup including live streaming, recording, and display arrangements.
• Installation, Testing, and Commissioning of all audiovisual equipment prior to the event.
• Operation and Maintenance of the setup during the event period.
• Dismantling and Removal of all equipment post-event.
The work must include:
| Specification | Details |
|---|---|
| LED Screen Size | Minimum 10ft x 8ft, high brightness, weatherproof |
| Video Resolution | Minimum Full HD (1920x1080) |
| Power Supply | Stable and uninterrupted power backup |
| Connectivity | High-speed internet for live streaming |
| Technical Standards | Compliant with IS standards for audiovisual equipment |
Bidder must ensure all equipment meets the technical standards specified and is compatible with the event requirements.
| Parameter | Specification |
|---|---|
| LED Screen | Weatherproof, high brightness, minimum 10ft x 8ft |
| Resolution | Full HD (1920x1080) or higher |
| Power Backup | Uninterrupted power supply with generator support |
| Connectivity | High-speed internet for live streaming |
| Standards | Compliant with IS standards for audiovisual equipment |
Process:
The estimated project cost is approximately Rs. 38,00,784.58. Bidders must submit a detailed cost breakdown including equipment, installation, and operational expenses. The bid must specify the rate per unit and total project cost. Payment terms include an initial advance upon contract signing, progress payments based on milestones, and final settlement after successful completion. The bid security (EMD) must be submitted in the form of a fixed deposit receipt (FDR) valid for 165 days. The total bid amount should align with the estimated project cost, ensuring transparency and competitiveness.
Tender Category
Service
Tender Value
₹38,00,785
Bid To RA
No
Item Category
Electrical
Officer Inviting Bids
Executive Engineer, Ahmedabad Electrical Division No. 2, Ahmedabad.
Bid Opening Authority
Executive Engineer, Ahmedabad Electrical Division No. 2, Ahmedabad.
Address
A/9 BAHUMALI BHAVAN, LALDARWAJA , AHMEDABAD
Contact Details
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UP Power Transmission Corp.Ltd (Operation)
KANPUR NAGAR, UTTAR PRADESH
Public Works Department
CENTRAL, DELHI
Public Works Department
WEST, DELHI
N/A
CHANDIGARH, CHANDIGARH
N/A
CHANDIGARH, CHANDIGARH
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✓ Must have valid registration and licenses for electrical and multimedia works.
✓ Must possess minimum 3 years of experience in large-scale government event setups.
✓ Must have completed at least one similar project involving LED screens and videography for government or large public events in Gujarat within the last five years.
✓ Must provide EMD in the form of FDR valid for at least 165 days from the last submission date.
✓ Must submit solvency certificate from a scheduled/nationalized bank, amounting to at least 20% of the tender value.
✓ Must have GST registration and submit relevant certificates.
✓ Must provide Income Tax PAN and turnover certificates for the last five financial years, verifying an annual turnover of at least twice the estimated project cost.
✓ Must submit affidavits on Rs. 300 stamp paper confirming no blacklisting and other statutory declarations.
| Qualification | Criteria |
|---|---|
| Experience | Minimum 3 years in audiovisual setups |
| Similar Projects | At least 1 government or large public event in Gujarat |
| Financial | Turnover at least 2x estimated project cost |
| Certification | Valid electrical and multimedia licenses |
| Bank Solvency | Minimum 20% of tender value |
| EMD | Valid FDR for 165 days |
| GST & PAN | Valid registration and certificates |
03-07-2026 18:05
03-07-2026 18:10
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
[1] D.D. for Tender Fee.
Required[2] EMD in form of the FDR only. (Minimum for 165 Days from the last date of online submission of tender.) Exemption certificate will not be considered/accepted.
Required[3] Certified copy of Income Tax PAN Card
Required[4] Solvency Certificate of Scheduled/ Nationalized Bank for current calendar Year (2026) / should be valid at the time of opening the Tender (Minimum 20Percentage of amount put to tender).
Required[5] Latest valid license of Electrical Contractor issued by the IMP or Energy & Petrochemical Department. Renewal Receipt will not be considered/accepted.
Required[6] Valid Electrical Registration Certificate in appropriate class (E1 or Above)
Required[7] Essential experience in Form 3A (which is online submitted by the bidder) of Hon`ble Prime Minister of India program that has successfully completed in last five years in Gujarat state. One similar work of Hon`ble Prime Minister of India program in the Gujarat state. The Form 3A amount shall not be less than 50Percentage of the tender amount (i.e.Rs.19,00,392.00). (From-3A amount will be calculated as follows: (1) if the work is completed on or before Nov-2023, then 18Percentage GST amount will be deducted from the amount shown in Form-3A which is online submitted by the bidder. (2) if the work is completed after Nov-2023 then full amount as per the Form 3A which is online submitted by the bidder will be consider/accepted.) Similar work means having an experience of LED Screen Work in the program of the Hon`ble Prime Minister of India, in the state of Gujarat. Only Videography and Photography Works will not be consider/accepted. If the Work (shown in Form-3A) carried out/Organized by State Government, then only it will be considered/accepted.
Required[8] The bidders should have GST registration. (Certified copy of registration).
Required[9] Bidder has to submit affidavit on 300 Rupees Stamp paper that, it (bidder) is not blacklisted by any government department of Gujarat or any other state.(Annexure-I)
Required[10] The Bidder must submit on affidavit on 300 Rupees Stamp paper as stated in Annexure-II.
Required[11] Annual turnover in any one of the last Five Financial years (2021-2026), ending 31st march of the previous financial year, should be at least 2 times of the estimated cost put to Tender.i.e.(76,01,569.00)Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate
RequiredKey insights about GUJARAT tender market
This tender involves providing Temporary LED Screens, Videography, and Multimedia setup for the Prime Minister's event in Ahmedabad and surrounding districts. It includes installation, operation, and dismantling of audiovisual equipment to ensure a high-quality experience for the event attendees.
Eligible bidders must have valid electrical and multimedia licenses, minimum 3 years of experience in large-scale government events, and successful completion of similar projects in Gujarat within the last five years. They must also submit EMD, solvency certificates, GST registration, and affidavits confirming compliance with statutory requirements.
The tender notice was issued on 26-06-2026. The last date for bid submission is 03-07-2026 at 18:00, with bid opening scheduled for 03-07-2026 at 18:05. Final award notifications are expected by 07-07-2026, with contract signing by 15-07-2026. All deadlines are strict, and late submissions will be rejected.
Tender documents are available for free download from the official portal. Bidders must register on the portal and procure a Digital Certificate for online bidding. Support and training sessions are organized regularly, and contact details are provided for assistance in understanding the process.
Bids will be evaluated based on technical compliance (50%), experience and past performance (20%), and financial offer (30%). Bidders must meet minimum thresholds in each category. The highest-scoring bid will be selected, ensuring transparency and fairness in the awarding process.
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