Open Power and Energy NPROCURE

Government Tender for Maintenance of HT/LT Line & Transformer Works - UGVCL

Bid Publish Date

21-Nov-2025, 9:30 am

Bid End Date

03-Dec-2025, 4:00 pm

Value

₹45,45,446

Location

SABAR KANTHA , GUJARAT

Progress

Issue21-Nov-2025, 9:30 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 3

ELECTRICAL WATER LEVEL RECORDER POLYETHYLENE PIPE

This government tender offers electrical contractors an opportunity to secure a long-term maintenance contract with Uttar Gujarat Vij Company Limited. The project involves maintenance and repair of HT/LT power lines and transformers in the Sabarkantha district, Gujarat. Bidders must meet strict eligibility and technical criteria, including licenses, financial stability, and experience. The tender aims to enhance power reliability and safety through routine and emergency maintenance activities over 24 months. The estimated project value is approximately 45.45 lakh INR, with detailed specifications and documentation provided in the tender files. Open to qualified firms, this tender emphasizes transparency, compliance, and quality service delivery in the power sector. Participation involves submitting online bids, attending training sessions, and adhering to deadlines. This is an excellent opportunity for electrical contractors seeking government projects in Gujarat's energy infrastructure sector.

Scope Of Work

The scope of work includes:

  • Routine maintenance and repair of HT and LT distribution lines and associated equipment.
  • Transformer (TC) maintenance, including inspections, repairs, and replacements.
  • Ensuring safety standards and compliance with electrical codes.
  • Responding to emergency repairs and outages promptly.
  • Upgrading existing infrastructure as required.

The process involves:

  1. Conducting initial site assessments.
  2. Performing scheduled preventive maintenance.
  3. Addressing breakdowns and emergency repairs.
  4. Documenting all work performed.
  5. Submitting periodic reports to the department.

Key deliverables include:

  • Maintenance reports
  • Repair logs
  • Compliance certificates
Specification Details
Contract Duration 24 months
Estimated Cost Approx. 45.45 lakh INR
Work Location Sabarkantha, Gujarat
Work Type Electrical maintenance, line & transformer work

Bidder must ensure availability of skilled manpower, necessary tools, and equipment to execute the scope effectively.

Technical Specifications

The technical specifications include:

Parameter Requirement
Voltage Level Up to 33 kV for HT lines, 415 V for LT lines
Transformer Capacity 25 KVA to 500 KVA
Equipment Standards BIS and IEC standards
Tools & Tackle Certified and calibrated tools
Safety Equipment PPE, insulated tools, fire extinguishers

Bid process involves:

  • Site assessment and initial inspection.
  • Mobilization of tools and manpower.
  • Execution of maintenance activities as per approved standards.
  • Regular monitoring and reporting.

All technical operations must comply with safety and quality norms prescribed by UGVCL and relevant electrical standards.

Financial Requirements

The estimated contract value is approximately 45.45 lakh INR, which covers routine maintenance, repairs, and emergency services over 24 months. Payment terms are structured as follows:

Payment Schedule Description
Mobilization Advance 10% upon contract signing
Quarterly Payments Based on work completion and approval
Final Payment 10% after successful completion and acceptance

Bidders must submit detailed financial proposals, including breakdowns of costs for labor, materials, and equipment. All financial bids should be valid for 180 days from the bid submission date, with taxes and duties clearly specified.

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Eligibility Criteria

✓ Must have a valid electrical contractor license and relevant experience in power line and transformer maintenance.
✓ Should possess a solvency certificate of at least 50% of the estimated contract value.
✓ Must have a valid EPF code number and GST registration.
✓ Should submit income tax clearance certificates for the last three years.
✓ Experience in government or large private sector projects is preferred.

Qualification Requirement Minimum Criteria
Financial Stability Solvency certificate of at least 50% of estimated cost
Technical Experience Minimum 3 years of relevant electrical maintenance experience
Licenses & Registrations Valid electrical contractor license, EPF, GST
Other Documents Partnership deed (if applicable), power of attorney, insurance policies

Bidders must meet all eligibility criteria to qualify for the tender process.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

03-12-2025 16:30

2. COMMERCIAL STAGE

03-12-2025 16:40

Required Forms

PRELIMINARY

Tender Fee and EMD Details

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Solvency certificate

Required
2

Separate EPF code No.

Required
3

Last Three Year income tax clearance certificate.

Required
4

Experience Certificate

Required
5

Group Insurance copy of the insurance policy

Required
6

Details of equipments available with the tendered.

Required
7

Electrical contractor license as and when required.

Required
8

Tools & tackle Certificate.

Required
9

Attested copy of power of attorney, if any, for signing the bid documents.

Required
10

Contractor having Vander registration can apply.

Required
11

Contractor should produce PAN No. copy.

Required
12

Tender Fee Amount and DD No. & Date.

Required
13

EMD amount and DD No. & Date.

Required
14

GST Registration is required.

Required
15

Partnership deed must be required in case of partnership firm

Required
16

Labour license if applicable.

Required
17

Other As per Tender

Required
18

Submit Reg. Document Regarding pole Erection Device / Machine As per Latte No-GUVNL /Tech-3/ De-1/793 , Date:-09.06.25

Required

Stage - COMMERCIAL STAGE

1

SCHEDULE-B

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender seeks qualified electrical contractors to provide annual maintenance services for HT/LT lines and transformers under the UGVCL Vadali Division. The goal is to ensure reliable power distribution, safety compliance, and infrastructure upkeep over a 24-month period.

What are the key eligibility criteria for bidders?

Bidders must possess a valid electrical contractor license, demonstrate financial stability with a solvency certificate of at least 50% of the contract value, and have GST registration, EPF code, and income tax clearance for the last three years. Experience in government projects is preferred.

How can I participate in the bidding process?

Participants should download tender documents, submit the required documents for eligibility, pay the tender fee of 1180 INR and EMD, and submit bids online before the deadline. A pre-bid training session is available for bidders needing assistance.

What is the evaluation criteria for selecting the successful bidder?

Evaluation is based on technical competence (50%), bid amount (30%), and past performance (20%). Bidders must meet a minimum technical score of 70% to qualify for financial evaluation. The overall score determines the winner.

What are the important dates and deadlines for this tender?

The bid opening date is 21-11-2025, with the last date for submission being 03-12-2025 at 4:00 PM. The evaluation will be completed by 03-12-2025, and contract award is expected shortly after. Bidders should adhere strictly to these dates.

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