Open Power and Energy NPROCURE

Government Tender for Maintenance of Overhead HT/LT Lines & TCs - UGVCL Annual Contract

Bid Publish Date

29-Nov-2025, 6:00 pm

Bid End Date

15-Dec-2025, 6:00 pm

Value

₹39,88,522

Location

SABAR KANTHA , GUJARAT

Progress

Issue29-Nov-2025, 6:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 3

ELECTRICAL WATER LEVEL RECORDER POLYETHYLENE PIPE

Uttar Gujarat Vij Company Limited (UGVCL) has issued an open government tender for annual maintenance of overhead HT/LT lines and transformers in Sabarkantha, Gujarat. This power sector contract offers qualified electrical and maintenance firms an opportunity to participate in a comprehensive maintenance program, ensuring reliable power distribution and safety compliance. The tender involves detailed scope of work, strict eligibility criteria, and a transparent bidding process. With a project value estimated at approximately ₹39.88 lakh, bidders must meet experience, licensing, and financial requirements. The process includes submission of technical and financial bids, evaluation, and contract award. This tender is ideal for experienced electrical contractors seeking government contracts in Gujarat's power infrastructure sector. Download detailed documents, understand the scope, and participate in this significant opportunity to contribute to the power distribution network managed by UGVCL.

Scope Of Work

The scope of work includes:

  • Routine maintenance and repair of Overhead HT/LT Lines and TCs in the designated area.
  • Inspection, testing, and preventive maintenance of electrical infrastructure.
  • Replacement of damaged conductors, insulators, and TCs as required.
  • Ensuring compliance with safety standards and regulations.
  • Coordination with UGVCL officials for scheduled maintenance activities.

The process involves:

  1. Site assessment and initial inspection.
  2. Planning and scheduling of maintenance activities.
  3. Execution of maintenance tasks as per approved standards.
  4. Quality checks and safety audits.
  5. Documentation and reporting of work completed.

Key deliverables include:

Item Description
Maintenance Reports Regular updates on work status
Safety Compliance Adherence to safety protocols
Repair & Replacement Timely repair of faults
Inspection Certificates Certification of completed work

The contractor must ensure minimal disruption to power supply during maintenance and adhere to all safety and technical specifications outlined by UGVCL.

Technical Specifications

The technical specifications include:

Parameter Requirement
Voltage Level HT/LT Lines
Line Length As per site assessment
Insulation Compliant with IS standards
Tools & Equipment Must meet IS safety standards
Safety Protocols Adherence to Govt. safety norms

Sequential procedures:

  1. Conduct site inspection.
  2. Prepare maintenance plan.
  3. Execute repairs and preventive maintenance.
  4. Perform safety checks.
  5. Document and certify work completion.

All work must comply with the technical standards specified by UGVCL and relevant Indian Standards (IS).

Financial Requirements

The estimated project cost is approximately ₹39,88,521.98. The payment terms are structured as follows:

Payment Schedule Description
Mobilization Advance 10% of total cost
Progress Payments 70% based on milestones
Final Payment 20% after completion and approval

Bidders must submit a detailed financial proposal with their bid, including breakdowns for labor, materials, and overheads. All costs should be inclusive of applicable taxes. The bid validity period is 180 days from the date of submission, ensuring financial commitments remain firm during this period.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must possess valid Electrical Contractor License.
  • ✓ Should have a proven track record of at least 3 years in electrical maintenance.
  • ✓ Must provide valid PAN, GST registration, and Income Tax returns for the last three financial years.
  • ✓ Should demonstrate financial stability with an annual turnover of at least ₹39,88,521.98.
  • ✓ Must submit Solvency Certificate and EPF Code No with recent Challans.
  • ✓ Experience in maintaining overhead power lines and transformers is mandatory.
  • ✓ Should have adequate tools, tackles, and safety equipment.
  • ✓ Partners/Directors must submit identity and partnership documents.
Qualification Requirement Details
Minimum Experience 3 years
Financial Turnover ≥ ₹39,88,521.98
Valid Licenses Electrical Contractor License
Certification Experience & safety certificates

Candidates must provide all necessary documents as specified in the tender notice to qualify for submission.

Bidding Process

Process Timeline

1. Preliminary stage

16-12-2025 11:00

2. Price bid

16-12-2025 11:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary stage

1

PAN/GST

Required
2

Income tax return

Required
3

Income tax return

Required
4

Experience certificate

Required
5

solvency

Required
6

EPF Code No. allotted by RPFC & Last Six month of current year EPF Challan

Required
7

Last three financial year income tax return copy

Required
8

Group Insurance

Required
9

taken responsibility of accidents

Required
10

Electrical contractor license

Required
11

GST Registrationm/ PAN

Required
12

Partners / Directors of Firm / Company

Required
13

Contractor’s Store address

Required
14

CONFLICT OF INTEREST STAMP & CONDITION

Required
15

Annual turn over

Required
16

net worth

Required
17

vendor

Required
18

tools tackles

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes routine maintenance, inspection, testing, and repair of Overhead HT/LT Lines and TCs, ensuring safety and compliance with Indian standards. Tasks involve replacing damaged components, conducting preventive maintenance, and preparing detailed reports for each site.

What are the eligibility criteria for bidders?

Bidders must hold a valid Electrical Contractor License, demonstrate at least 3 years of relevant experience, provide recent income tax returns, GST registration, EPF code, and a solvency certificate. Experience in power line maintenance and safety certifications are mandatory.

How can I participate in the bidding process?

Download the tender documents from the official portal, complete the required forms, and submit your technical and financial bids electronically before the deadline. Ensure all documents are complete and signed digitally. Support sessions are available for guidance.

What is the deadline for bid submission?

The last date for bid submission is 15-12-2025 at 18:00 hours. Bids submitted after this time will not be accepted. Early submission is recommended to avoid last-minute technical issues.

What are the evaluation criteria for awarding the contract?

Bids will be evaluated based on technical capability, experience, financial proposal, and past performance. The highest scoring compliant bid will be awarded the contract, with minimum thresholds set for technical and financial scores.

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