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Open Power and Energy NPROCURE

Government Tender for Meter Reading & Bill Generation Services Using GPRS Mobile Devices

Bid Publish Date

05-Aug-2025, 12:30 pm

Bid End Date

18-Aug-2025, 10:30 am

EMD

₹25,000

Value

₹23,04,627

Location

DOHAD , GUJARAT

Progress

Issue05-Aug-2025, 12:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,770

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 11

ELECTRICAL DIGITAL THERMOMETER SERVICES WEB POWER GPRS ENERGY METER SOFTWARE WIRELESS NETWORK METER READING WORK WATER METERS

This government tender offers a unique opportunity for experienced service providers to collaborate with Madhya Gujarat Vij Company Limited (MGVCL) in delivering meter reading, bill generation, and delivery services. Utilizing GPRS-based mobile devices, Android applications, and web software, the project aims to modernize the electrical billing process across Dahod's sub-divisions. Bidders will deploy 16 manpower units equipped with Bluetooth printers and stationary, ensuring on-spot meter reading, bill printing, and customer delivery. The tender emphasizes digital innovation, operational efficiency, and transparency. With an estimated project cost of INR 23,04,627 and a bid validity of 365 days, this opportunity is ideal for companies with proven expertise in electrical services, mobile technology, and government projects. The process involves preliminary and commercial evaluation stages, with clear deadlines and documentation requirements. Interested bidders are encouraged to review detailed tender documents, participate in free training sessions, and submit compliant bids before the stipulated deadlines to secure this contract and contribute to the digital transformation of public electrical services.

Scope Of Work

The scope of work includes:

  • Deployment of GPRS-based mobile devices for meter reading.
  • Development and implementation of Android mobile applications for real-time data capture.
  • Web-based software for managing meter data, billing, and reporting.
  • On-spot bill generation, printing via Bluetooth printers, and immediate delivery to customers.
  • Provision of manpower (16 personnel) for meter reading and billing activities across Dahod sub-divisions.
  • Ensuring secure data transmission and storage through reliable network infrastructure.
  • Training and support for staff on the use of digital tools.

The process involves:

  1. Deployment of mobile devices and software setup.
  2. Training of manpower on application usage.
  3. Conducting pilot testing and quality checks.
  4. Full-scale implementation with ongoing monitoring.
  5. Maintenance and technical support during the contract period.

Key deliverables include functional mobile applications, integrated web platform, Bluetooth printers, stationary supplies, and trained personnel.

Specification Details
Number of manpower 16 persons
Devices Android smartphones with GPRS capability
Printer Bluetooth-enabled mobile printers
Software Web-based billing and reporting system
Contract duration As per tender document

Bidder must ensure compliance with all technical and safety standards, and provide documentation for all deliverables at each project phase.

Technical Specifications

The technical specifications include:

  • Android mobile devices with GPRS and Bluetooth capabilities.
  • Bluetooth printers compatible with Android OS.
  • Secure web-based software for data management.
  • Network infrastructure supporting reliable data transmission.
  • Hardware and software must meet industry standards for electrical safety and data security.

Sequential process:

  1. Procurement of devices and printers.
  2. Installation and configuration of software.
  3. Pilot testing in selected locations.
  4. Full deployment across all sub-divisions.
  5. Ongoing technical support and updates.
Parameter Specification
Mobile Device OS Android 10 or higher
Device Storage Minimum 64GB
Bluetooth Printer Compatible with Android 9+
Network 4G LTE GPRS
Software Security End-to-end encryption

Bidder must ensure all hardware and software components are compliant with the specified standards and undergo testing before deployment.

Financial Requirements

The estimated project cost is approximately INR 23,04,627. The financial breakdown includes:

Item Cost (INR)
Mobile Devices 10,00,000
Bluetooth Printers 3,00,000
Software Development & Licensing 7,00,000
Manpower & Training 2,00,000
Miscellaneous & Contingency 1,04,627

Payment terms are as follows:

  • 20% advance upon contract signing.
  • 50% after successful deployment and pilot testing.
  • Remaining 30% after project completion and acceptance.

Bidders should provide a detailed financial proposal aligned with these guidelines, ensuring transparency and compliance with government procurement norms.

Documents 2

TENDER NOTICE.pdf

TENDER_DOCUMENT

Schedule-B .pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid tender fee and EMD documentation.
  • ✓ Proven experience in electrical works, meter reading, or related services.
  • ✓ Demonstrated capability to deploy GPRS-based mobile devices and develop Android applications.
  • ✓ Financial stability with minimum turnover as specified in the detailed tender document.
  • ✓ Possession of necessary certifications and licenses for electrical and digital services.
Qualification Requirement Details
Tender Fee & EMD Proof of payment and valid EMD of INR 25,000
Schedule B Submission of Schedule B as per tender guidelines
Financial Criteria Minimum annual turnover of INR 50 lakhs for the past 3 years
Technical Capability Experience in similar digital meter reading projects
Certification Valid certificates for electrical and IT services

All bidders must submit relevant documents for preliminary and commercial stages, including proof of technical and financial qualifications, to qualify for participation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

26-08-2025 16:00

2. COMMERCIAL STAGE

28-08-2025 11:00

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

TENDER FEE & EMD

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - COMMERCIAL STAGE

1

SCHEDULE B

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to outsource meter reading, on-spot bill generation, printing, and delivery services using GPRS-based mobile devices, Android applications, and web software for the Dahod division of MGVCL. The goal is to improve operational efficiency, accuracy, and customer service through modern digital solutions.

Who can participate in this tender?

Eligible bidders include companies with proven experience in electrical services, digital meter reading projects, and mobile application deployment. They must meet the specified technical, financial, and certification criteria outlined in the tender documents to qualify for participation.

What are the key technical requirements for hardware and software?

Bidders must deploy Android smartphones with GPRS and Bluetooth capabilities, Bluetooth-enabled printers compatible with Android OS, and a secure web-based billing system. Hardware must meet safety and data security standards, with software supporting end-to-end encryption and reliable data transmission.

What is the bid submission process and deadline?

Bids must be submitted electronically via the official portal between 05-08-2025 18:00 and 18-08-2025 16:00. The process involves uploading technical and financial documents, followed by evaluation on scheduled dates. Late submissions will be rejected.

What are the evaluation criteria and how is the winner selected?

Evaluation is based on technical competence (40%), financial proposal (30%), compliance with technical specs (20%), and past project performance (10%). Bidders must meet minimum thresholds in each category. The highest-scoring compliant bid will be awarded the contract, ensuring transparency and fairness.

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