Open Power and Energy NPROCURE

Government Tender for Onsite Maintenance of Distribution Transformers in Dabhoi Division

Bid Publish Date

28-Nov-2025, 4:00 pm

Bid End Date

22-Dec-2025, 4:00 pm

Value

₹25,00,000

Location

VADODARA , GUJARAT

Progress

Issue28-Nov-2025, 4:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,475

Contract Form

Works

Completion Period

1  Years

Currency Type

Single

Categories 9

RF PASSIVE COMPONENTS ELECTRICAL ELECTROMECHANICAL MACHINERY POWER SUBSTATION POWER PROJECT WATER LEVEL RECORDER TRANSFORMERS SWITCH GEAR

This government tender offers an excellent opportunity for electrical contractors specializing in power distribution infrastructure to participate in the annual onsite maintenance of transformers in Dabhoi, Gujarat. The project involves preventive and corrective maintenance of 11/0.250 KV and 11/0.433 KV transformers across Dabhoi Division of MGVCL. With a contract duration of 1 year and an estimated value of ₹25,00,000, the tender emphasizes technical expertise, safety compliance, and timely delivery. Bidders must meet eligibility criteria, submit the required documents, and participate via the NProcure platform. This tender aligns with government initiatives to ensure reliable power supply and efficient maintenance of electrical assets in Gujarat, making it a strategic opportunity for experienced electrical service providers seeking government contracts in the power sector.

Scope Of Work

• Perform scheduled onsite maintenance of 11/0.250 KV, 1-Phase & 11/0.433 KV, 3-Phase Distribution Transformers.
• Conduct detailed inspections, testing, and diagnostics.
• Carry out necessary repairs, replacements, and preventive maintenance.
• Ensure compliance with safety standards and technical specifications.
• Maintain detailed records of maintenance activities.

  1. Receive work orders and schedule maintenance activities.
  2. Mobilize skilled technicians and required tools.
  3. Conduct initial inspection and diagnostics.
  4. Perform repairs, replacements, and testing as per technical guidelines.
  5. Document all activities and update maintenance logs.
  6. Obtain approval from supervisory authorities before closing work.
Parameter Specification
Transformers 11/0.250 KV, 1-Phase & 11/0.433 KV, 3-Phase
Maintenance Type Onsite, Preventive & Corrective
Service Duration 1 Year
Location Dabhoi Division, Gujarat
Certification Relevant electrical maintenance certification

• All work must be completed within the stipulated contract period and in accordance with the technical standards specified by MGVCL.

Technical Specifications

Transformers to be maintained are of ratings 11/0.250 KV and 11/0.433 KV. The technical parameters include:

Parameter Requirement
Voltage Rating 11/0.250 KV & 11/0.433 KV
Phases Single & Three-phase
Inspection Frequency Quarterly
Testing Standards IS 1180 & IEC standards
Repair Standards OEM-approved parts and procedures

Bidders will follow a sequential process:

  1. Review tender documents and technical specifications.
  2. Mobilize qualified team and tools.
  3. Conduct initial site inspection.
  4. Perform maintenance activities as per schedule.
  5. Complete testing and diagnostics.
  6. Submit maintenance reports and obtain approval.

All activities must adhere to safety and technical standards prescribed by MGVCL and relevant authorities.

Financial Requirements

The estimated project cost is ₹25,00,000, with detailed cost components outlined below:

Cost Item Amount (INR)
Labour & Skilled Technicians 12,00,000
Spare Parts & Replacements 8,00,000
Testing & Inspection 3,00,000
Miscellaneous Expenses 2,00,000

Payment terms include:

  • 30% advance upon contract signing.
  • 40% after completion of initial maintenance.
  • Remaining 30% after final inspection and approval.
  • Payments to be made within 15 days of invoice submission.

Bidders must submit a detailed financial proposal aligned with these guidelines, ensuring transparency and compliance with the tender conditions.

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Eligibility Criteria

✓ Must have valid electrical contractor license and relevant certification.
✓ Proven experience in transformer maintenance and power distribution services.
✓ Demonstrated financial stability with minimum annual turnover of ₹50 lakhs in the last 3 years.
✓ Must submit all required documents as per tender conditions, including Schedule B.
✓ EMD amount of ₹25,000 to be submitted along with bid.

Qualification Criteria Details
Experience Minimum 3 years in electrical transformer maintenance
Financial Turnover Minimum ₹50 Lakhs annually for last 3 years
Certification Valid electrical contractor license
Document Submission As per tender instructions including Schedule B
EMD ₹25,000 in favor of MGVCL, payable at Vadodara

Bidders must meet all eligibility requirements to qualify for further evaluation.

Bidding Process

Process Timeline

1. PRIMARILY STAGE

23-12-2025 11:00

2. COMMERCIAL STAGE

24-12-2025 16:00

Required Forms

PRIMARILY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRIMARILY STAGE

1

Documents as per tender condition

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - COMMERCIAL STAGE

1

SCHEDULE B

Form - Percentage Rate

1

PERCENTAGE FORM

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves onsite maintenance of 11/0.250 KV and 11/0.433 KV distribution transformers in Dabhoi Division, Gujarat. It includes inspection, testing, repairs, and preventive maintenance to ensure reliable power distribution. Bidders must follow technical standards and complete all activities within 1 year, adhering to safety and quality norms.

What are the eligibility criteria for bidders?

Eligible bidders must have a valid electrical contractor license, demonstrate minimum 3 years of experience in transformer maintenance, and have an annual turnover of at least ₹50 lakhs in the last 3 years. They must submit all required documents, including Schedule B, proof of EMD, and relevant certifications, as specified in the tender.

How can I participate in the bidding process?

Participants must register on the NProcure portal, pay the tender fee of ₹1475, and submit the EMD of ₹25,000 before the deadline. All documents and proposals should be uploaded electronically. The bid opening will be conducted online, and bidders are encouraged to attend the pre-bid meeting for clarifications.

What is the evaluation process for bids?

Bids are evaluated based on technical competence (40%), financial proposal (30%), past performance (20%), and compliance with conditions (10%). Minimum qualifying marks are 70% for technical bids. The highest scoring bid will be awarded the contract, considering factors like cost, experience, and adherence to specifications.

What are the key dates I should be aware of?

Important deadlines include document download ending on 22-12-2025 at 4:00 PM, bid submission start on 28-11-2025 at 4:00 PM, and bid submission closing on 22-12-2025 at 4:00 PM. The bid opening is scheduled for 23-12-2025 at 11:00 AM, with commercial evaluation on 24-12-2025. Ensure timely submission to participate.

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