Open Power and Energy NPROCURE

Government Tender for Onsite Maintenance of Distribution Transformers in Vadodara - Power & Energy Sector

Bid Publish Date

21-Nov-2025, 3:30 pm

Bid End Date

12-Dec-2025, 4:00 pm

Value

₹29,50,000

Location

VADODARA , GUJARAT

Progress

Issue21-Nov-2025, 3:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,475

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 10

EQUIPMENT RF PASSIVE COMPONENTS ELECTRICAL ELECTROMECHANICAL MACHINERY POWER SUBSTATION POWER PROJECT WATER LEVEL RECORDER TRANSFORMERS SWITCH GEAR

This government tender offers a significant opportunity for electrical maintenance firms to secure a contract for onsite maintenance of distribution transformers in Vadodara. Managed by Madhya Gujarat Vij Company Limited (MGVCL), the project involves annual preventive and corrective maintenance services for 11/0.250 KV and 11/0.433 KV transformers across the region. The tender process is open to qualified bidders with relevant experience, technical expertise, and financial stability. Bidders must submit comprehensive documents via the NPROCURE portal, adhering to detailed terms and conditions outlined in the tender notice. The contract duration is 12 months, with a total estimated value of INR 29.5 lakh. This opportunity is ideal for electrical service providers seeking to expand their government sector portfolio, offering steady revenue streams and industry recognition. Key dates, evaluation criteria, and submission procedures are clearly defined, ensuring a transparent and competitive bidding process.

Scope Of Work

The scope of work involves comprehensive onsite maintenance services for distribution transformers of various ratings, including:

  • Routine inspection, testing, and preventive maintenance of transformers.
  • Replacement of faulty components as per manufacturer specifications.
  • Ensuring compliance with safety standards and operational efficiency.
  • Maintaining detailed records of maintenance activities.

The key deliverables include:

  • Regular maintenance reports.
  • Immediate response to transformer faults.
  • Scheduled servicing as per the approved schedule.

The process involves:

  1. Submission of technical and financial bids via the NPROCURE portal.
  2. Technical evaluation based on submitted documents.
  3. Commercial evaluation based on bid rates.
  4. Final award to the most suitable bidder.

Bidder must ensure availability of qualified technical staff and necessary tools for maintenance activities. The work must be completed within the stipulated 12-month period, adhering to all safety and quality standards.

Item Specification
Transformers 11/0.250 KV, 1-Phase & 11/0.433 KV, 3-Phase
Maintenance Type Onsite, Preventive & Corrective
Duration 12 months
Location Vadodara
Estimated Cost INR 29,50,000

All work must comply with the guidelines specified in the tender documents and Schedule B_DTR Maint.pdf.

Technical Specifications

The technical specifications for the transformers include:

Parameter Details
Voltage Rating 11/0.250 KV, 1-Phase; 11/0.433 KV, 3-Phase
Power Rating Varies as per Schedule B_DTR Maint.pdf
Insulation Level As per IS standards
Cooling Type Oil-immersed, ONAN
Maintenance Standards According to manufacturer guidelines and IS standards

Sequential procedures involve:

  1. Inspection of transformers.
  2. Testing for insulation resistance.
  3. Oil quality testing.
  4. Replacement of defective parts.
  5. Final testing and documentation.

All activities must be performed by qualified personnel using approved tools and equipment, ensuring safety and compliance with applicable standards.

Financial Requirements

The total estimated cost for the contract is INR 29,50,000. Payment will be made in accordance with the schedule outlined in the tender documents, based on completion of milestones and submission of maintenance reports. The bid submission should include:

Cost Component Amount (INR)
Material & Parts As per Schedule B
Labour As per bid rates
Overheads Included
Profit Included

Payment terms include:

  • 30% advance upon award.
  • 40% after completion of initial inspections.
  • Remaining 30% after final submission and approval.
    All financial proposals must be submitted through the designated e-procurement portal, adhering to the specified format.

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Eligibility Criteria

✓ Must have valid registration and licenses for electrical maintenance services.
✓ Must submit all scanned documents as per prequalification criteria.
✓ Experience in maintaining distribution transformers of similar ratings.
✓ Financial stability with minimum turnover of INR 50 lakh in the last 3 years.

Qualification Minimum Requirement
Experience At least 3 years in electrical transformer maintenance
Financial Turnover INR 50 lakh in last 3 years
Technical Staff Qualified electrical engineers and technicians
Certifications Valid electrical contractor licenses and safety certifications

All bidders must meet the above criteria and submit relevant documents during the preliminary stage to qualify for the bidding process.

Bidding Process

Process Timeline

1. PRILIMINARY STAGE

13-12-2025 11:00

2. COMMERCIAL STAGE

15-12-2025 11:00

Required Forms

PRILIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRILIMINARY STAGE

1

All the scanned documents as per prequalification criteria must have to be submitted .

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 12th December 2025 at 16:00. Bidders must upload all required documents and proposals before this time to be considered.

What documents are required for prequalification?

Bidders must submit all scanned documents as per prequalification criteria, including experience certificates, financial statements, licenses, and safety certifications. Refer to the tender notice for detailed list.

How can I participate in the online bidding process?

Participants need to register on the NPROCURE portal, procure a valid Digital Certificate, and attend the vendor training sessions if needed. All bids must be submitted electronically via the portal before the deadline.

What is the scope of work for this tender?

The scope includes onsite maintenance, inspection, testing, and repair of distribution transformers of specified ratings. Bidders must ensure timely and quality service as per the tender documents.

Who can I contact for further queries?

For assistance, contact the Executive Engineer, Baroda(O&M) Division at [email protected] or reach out to the NPROCURE support team via email at [email protected] or phone at +91-79-40007517.

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