Open State Governments & UT NPROCURE

Government Tender for Providing & Erecting Temporary Electrical Equipment for Republic Day 2026 at Tharad

Bid Publish Date

20-Dec-2025, 4:00 pm

Bid End Date

03-Jan-2026, 4:00 pm

Value

₹25,13,929

Location

MAHESANA , GUJARAT

Progress

Issue20-Dec-2025, 4:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 4

BELL CONTROLLER ELECTRICAL POWER ATM

This government tender offers a unique opportunity for electrical contractors to supply and install temporary electrical infrastructure for the Republic Day 2026 celebration at Tharad, Gujarat. The project involves providing E.I. systems, A.C. machines, and standby power supply, ensuring seamless support for cultural programs and rehearsals. Bidders must meet strict eligibility criteria, including experience in Gujarat state projects, valid licenses, and financial stability. The tender emphasizes safety, quality, and timely delivery, with a total estimated value of Rs. 25.14 Lakhs. The process is conducted via an e-procurement portal, promoting transparency and efficiency. Participating companies should be well-versed in event electrical setups, safety standards, and project management for large-scale public events. This is an excellent opportunity for experienced electrical firms to showcase their capabilities while supporting a significant national celebration.

Scope Of Work

The scope of work includes:

  • Supplying all necessary electrical equipment, including E.I. systems, A.C. machines, and standby power generators.
  • Erecting temporary electrical infrastructure at the designated site in Tharad.
  • Ensuring safety standards and compliance with local electrical codes.
  • Testing and commissioning of all electrical systems before the event.
  • Providing backup power solutions for uninterrupted operations.

The process involves:

  1. Preparation and procurement of electrical equipment as per specifications.
  2. Transportation and site mobilization.
  3. Installation of electrical infrastructure including wiring, switchgear, and power outlets.
  4. Installation of A.C. machines and other climate control equipment.
  5. Setup of standby power supply systems.
  6. Testing, commissioning, and handover.
Specification Details
Power Capacity As per event requirements
Equipment Standards IS/IEC standards
Safety Norms Electrical safety and fire safety norms
Duration Including two-day rehearsal and main event

Bidders must ensure timely completion and adhere to all safety and quality standards specified in the tender documents.

Technical Specifications

The technical specifications include:

Parameter Requirement
Power Supply 220V/415V, 3-phase
Equipment Standards IS/IEC compliant
Safety Norms As per Indian Electrical Safety Standards
Equipment Capacity Based on event size and expected load
Installation Temporary, modular, and scalable

The process involves:

  • Reviewing technical specifications in the tender documents.
  • Procuring equipment conforming to standards.
  • Installing and testing all systems.
  • Ensuring safety and compliance before handover.

All technical activities must adhere to the guidelines specified by the Gujarat State Government and relevant electrical safety authorities.

Financial Requirements

The estimated project cost is Rs. 25,13,928.38, which includes procurement, installation, testing, and commissioning. Payment terms are structured as follows:

Payment Schedule Details
Advance 10% upon contract signing
Progress 40% after installation completion
Final 50% after successful testing and handover

Bidders must submit a detailed financial proposal, including itemized costs for equipment, labor, and miscellaneous expenses. All costs should be inclusive of applicable taxes and duties. The total bid should not exceed the estimated value, and the bid validity period is 120 days from the submission deadline.

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Eligibility Criteria

✓ Must have valid electrical contractor license and E1-Class & above registration.
✓ Proven experience in executing similar electrical setups for state-level events, with at least one project in Gujarat in the last five years.
✓ Financial stability demonstrated by a turnover certificate from a Chartered Accountant showing a minimum of twice the estimated project cost.
✓ Submission of Earnest Money Deposit (EMD) of Rs. 25,200 in the form of FDR valid for at least 180 days.
✓ Submission of tender fee of Rs. 1500 via Demand Draft.
✓ Attainment of GST registration and PAN card.
✓ Declaration of not being blacklisted by any government department in the last five years.

Financial Criteria Details
Minimum Turnover Rs. 50 Lakhs
Experience At least 1 similar project in Gujarat
EMD Rs. 25,200
Tender Fee Rs. 1500
Validity 120 days from bid submission

Bidders must meet all eligibility criteria to qualify for the bidding process.

Bidding Process

Process Timeline

1. Preliminary Stage

03-01-2026 16:05

2. Commercial Stage

03-01-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Upload Scan Copy of Tender fee of Rs. 1500/- in the form of Demand Draft Only (Cash Not Acceptable) in favour of Executive Engineer, Mehsana Electrical R&B Division, Mehsana. Payable at Mehsana from any nationalized / Scheduled Bank. (DD for Tender fee must be purchased from the account of Bidder)

Required
2

Upload Scan copy of Earnest Money Deposit Rs. 25200/- in the form of FDR (with a validity period of not less than 180 Days) from nationalized / scheduled bank in favour of Executive Engineer, Mehsana Electrical R&B Division, Mehsana, Payable at Mehsana / Exemption Certificate / Demand Draft is not valid for Qualifying Criteria.

Required
3

Kindly attach Scan copy of PAN Card.

Required
4

Kindly attach Scan copy of Current Year Bank Solvency of 20 Percentage Amount put tender of Nationalized/ Schedule Bank of the year 2025.

Required
5

Kindly attach Scan copy of GST Registration.

Required
6

Kindly Attach Scan Copy of E1- Class & Above Category Registration [Electrical] (Renewal Receipt will not be Considered)

Required
7

Kindly Attach Scan Copy of Valid Electrical Contractor License. (Renewal Receipt will not be Considered)

Required
8

Kindly Attach Scan Copy of Turnover Certificate Provided by CA, in any of one year in last Five Financial year (from year 2020-21) not less than 2 times of the estimated cost.

Required
9

9. Kindly Attach Scan Copy of Experience of work Form 3A of one similar work of state level Programme like 15th August, 26th January, 1st May functions in Gujarat State (work carried out under state government only) completed in last five financial year for an amount not less than 50Percentage of amount put to tender. (Authority will ask for scanned copy of work order-bill, which must be submitted for verification within 2hrs by mail.) Completion Certificate Form-3A amount will be considered after deduction of GST. If Completion Certificate Form-3A amount is without GST then necessary supporting documents will have to be submitted by the bidder. Otherwise the amount shown in Completion Certificate Form 3A Will be considered to be GST inclusive and the calculation will be done after deducting 18Percentage GST. Similar work means having an experience of E.I., Switchgears, cables, A.C Machines & D.G Set in State level Programme like 15thAugust, 26th January / 1st May function in Gujarat State. (work carried out under state government only). Work of only roshni will not be considered.The experience certificates in form 3(A) issued by Event Management Company or private organization, Board/Nigam, corporation function will not be considered.

Required
10

Agency has to submit declaration on Agency Letterhead that it is not blacklisted by any govt. dept. in Last 5 Financial years.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender seeks qualified electrical contractors to provide, install, and commission temporary electrical infrastructure, including E.I., A.C. machines, and standby power supply for the Republic Day 2026 celebrations at Tharad, Gujarat. The project ensures seamless power support for cultural programs and requires adherence to safety and quality standards.

Who is eligible to bid on this tender?

Eligible bidders must hold valid electrical contractor licenses, have experience in similar state-level projects within Gujarat, and meet financial criteria such as minimum turnover and experience. They must also provide necessary documents like GST registration, PAN, E1-class registration, and a non-blacklisting declaration.

What are the key dates and deadlines for this tender?

Bid submission opens on 20-12-2025 at 16:00 and closes on 03-01-2026 at 16:00. The bid opening will occur immediately after the deadline at 16:05 on 03-01-2026. Bidders must submit all required documents before the closing date to qualify.

How can I participate in the bidding process?

Participants must register on the official e-procurement portal, procure a valid Digital Certificate, and upload technical and financial bids before the deadline. Free vendor training sessions are available every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders in understanding the process.

What are the technical specifications for the electrical equipment?

All equipment must conform to IS/IEC standards, operate at 220V/415V, 3-phase power supply, and meet safety norms. The setup should be modular, scalable, and suitable for temporary installation, with proper testing and commissioning before the event.

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