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Open State Governments & UT NPROCURE

Government Tender for Providing and Erecting Temporary Sound System for Republic Day 2026 in Botad District

Bid Publish Date

08-Jan-2026, 2:15 pm

Bid End Date

17-Jan-2026, 4:00 pm

Value

₹1,18,897

Location

BOTAD , GUJARAT

Progress

Issue08-Jan-2026, 2:15 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers an opportunity for experienced electrical and sound system contractors to participate in a prestigious public event. The project involves providing and erecting a temporary sound system for the 26th January 2026 Republic Day celebration in Botad District, Gujarat. Bidders must meet strict eligibility criteria, including valid licenses, proven experience, and financial solvency. The project aims to ensure high-quality audio coverage for a large outdoor audience, supporting a significant national celebration. The tender process is open, transparent, and competitive, with detailed technical specifications and clear evaluation criteria. The estimated project value is approximately ₹11,89,723, with a bid validity of 120 days. Interested companies specializing in audio-visual equipment, event support, and electrical contracting are encouraged to review the detailed tender documents and submit their proposals online before the deadline. This is an excellent opportunity to contribute to a landmark national event while showcasing technical expertise and service excellence.

Scope Of Work

The scope of work includes:

  • Supplying all necessary equipment for a temporary sound system suitable for large outdoor events.
  • Erecting sound equipment at designated locations within the event area.
  • Ensuring proper sound coverage for the entire venue, including stage and audience areas.
  • Testing and commissioning of the sound system prior to the event.
  • Providing trained personnel for operation and troubleshooting during the event.
  • Dismantling and removing all equipment after the event.

The key deliverables are:

  • Fully functional temporary sound system installed at the venue.
  • Sound checks completed and approved by the designated officer.
  • On-site operational support for the duration of the event.

Process steps include:

  1. Submission of technical and financial proposals.
  2. Evaluation and selection of qualified bidders.
  3. Site inspection and finalization of setup plan.
  4. Erection and testing of sound system.
  5. Event day operation and support.
  6. Dismantling and cleanup post-event.

Specifications and equipment details are provided in the tender documents, which include technical standards for audio clarity, power output, and safety compliance.

Technical Specifications

The technical specifications include:

Parameter Requirement
Power Output Minimum 10,000 Watts RMS
Coverage Area At least 5000 sq. meters
Equipment Speakers, amplifiers, microphones, mixers, cables
Safety Compliance with electrical safety standards
Testing Pre-event sound check and live operation support

Procedures:

  1. Review technical documents.
  2. Submit detailed technical proposal.
  3. Attend site inspection if required.
  4. Install and test equipment.
  5. Obtain approval before the event.
  6. Operate and support during the event.
  7. Dismantle and clear site after completion.

Financial Requirements

The estimated project cost is approximately ₹11,89,723. The bid should include a detailed breakdown:

Item Cost (₹)
Equipment 8,00,000
Labor & Setup 2,00,000
Miscellaneous 89,723
Total 11,89,723

Payment terms:

  • 30% advance upon award.
  • 50% after installation and testing.
  • 20% after successful event completion.

Bidders must quote competitive rates and provide detailed cost estimates as part of their proposal.

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Eligibility Criteria

  • ✓ Must have valid electrical contractor license issued by the IMP Department.
  • ✓ Must submit a D.D. for tender fee of ₹600.
  • ✓ FDR for EMD of approximately ₹1,19,900 (minimum 180 days validity) or exemption certificate.
  • ✓ Proven experience in executing similar sound system projects for government events.
  • ✓ Valid GST registration and Income Tax PAN.
  • ✓ Solvency certificate from a scheduled or nationalized bank covering at least 20% of the estimated project cost.
  • ✓ Valid registration in E-2 Class or above as per Gujarat R&B Department.
  • ✓ Undertaking confirming the agency is not blacklisted.
Qualification Details
License Valid Electrical Contractor License
Experience Minimum 3 similar projects in last 3 years
Financial Solvency certificate for at least ₹2,37,886
Registration E-2 Class & above
Tax GST and PAN valid
Blacklist Not blacklisted by any government department

Applicants must submit all documents as per the specified criteria to qualify for the tender.

Bidding Process

Process Timeline

1. Preliminary Stage

17-01-2026 16:05

2. Commercial Stage

17-01-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

(1) D.D. for Tender Fee

Required
2

(2) FDR for EMD (Minimum for 180 days from the last date of online submission of tender) as mentioned above/ Exemption certificate

Required
3

(3) Latest valid license of Electrical Contractor issued by the IMP Department.

Required
4

(4) Certified copy of Income Tax PAN Card.

Required
5

(5) Solvency Certificate of Schedule/Nationalized Bank for calendar year 2025-26 (Minimum 20 PErcentage of Estimated cost, issued in 2025-26).

Required
6

(6) Valid Registration Certificate in appropriate class. (E-2 Class & above) (Govt. of Guj., R&B Deptt. Paripatra No. TNC-10-2016-(FA-591-16)02-C; dtd. 3.9.2016).

Required
7

(7) GST Registration certificate

Required
8

(8) Valid Experience Certificate in 3A format

Required
9

(9) Undertaking that Agency is not blacklisted by any government department of Gujarat or any other state

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves providing and erecting a temporary sound system for the 26th January 2026 Republic Day celebration in Botad District. The scope includes supplying all necessary audio equipment, setting up at designated locations, conducting sound checks, operating during the event, and dismantling afterward. The goal is to ensure clear and effective sound coverage for the event, supporting a large outdoor audience. Bidders must adhere to technical standards specified in the tender documents and ensure timely completion within the project period.

What are the eligibility criteria for participating in this tender?

Eligible bidders must possess:

  • A valid electrical contractor license issued by the IMP Department.
  • Submission of a D.D. for tender fee of ₹600.
  • An FDR for EMD of approximately ₹1,19,900, valid for at least 180 days or an exemption certificate.
  • Proven experience in similar government sound system projects.
  • Valid GST registration and Income Tax PAN.
  • A solvency certificate of at least 20% of the estimated project cost.
  • Registration in E-2 Class or above as per Gujarat R&B standards.
  • An undertaking confirming the agency is not blacklisted.
    All documents must meet the detailed criteria outlined in the tender notice.
How can I participate in the bidding process?

Participants should follow these steps:

  1. Download the tender documents from the official portal.
  2. Prepare and submit technical and financial proposals online before the deadline.
  3. Attend any required site inspections or clarifications.
  4. Upon evaluation, shortlisted bidders will be notified.
  5. Finalize the contract and commence work.

Key dates include:

  • Bid submission start: 08-01-2026 at 14:15
  • Bid submission end: 17-01-2026 at 16:00
  • Bid opening: 17-01-2026 at 16:05

Ensure adherence to all guidelines and deadlines to qualify for the award.

What are the technical specifications required for the sound system?

The technical specifications include:

Parameter Requirement
Power Output Minimum 10,000 Watts RMS
Coverage Area At least 5000 sq. meters
Equipment Speakers, amplifiers, microphones, mixers, cables
Safety Standards Compliance with electrical safety norms
Testing Pre-event sound checks and live operation support

Bidders must submit detailed technical proposals demonstrating compliance with these standards and ensure equipment quality and safety.

What is the estimated budget for this project?

The approximate estimated cost for providing and installing the sound system is ₹11,89,723. The breakdown includes equipment costs, labor, setup, and miscellaneous expenses. Bidders are required to submit competitive quotes aligned with this estimate. The payment schedule involves an initial advance, followed by payments after installation and post-event completion, ensuring transparency and timely disbursement. The project aims to deliver high-quality audio support for the Republic Day celebration in Botad.

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