Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers a unique opportunity for experienced electrical and multimedia contractors to provide temporary LED screens, videography, and multimedia setup for the Prime Minister's upcoming visit in Mehsana, Gujarat. The project involves installing high-resolution LED screens and supporting audiovisual equipment within a designated dome, ensuring seamless operation during the event. Bidders must meet strict eligibility criteria, including technical experience, financial stability, and legal compliance. The tender emphasizes quality, safety, and timely delivery, with a comprehensive scope covering installation, testing, rehearsal, and dismantling. With an estimated value of Rs. 38,00,784.58, this project is ideal for companies specializing in large-scale event setups, LED technology, and audiovisual services. The process is transparent, with clear deadlines and evaluation criteria, providing a fair opportunity for qualified bidders to participate in a prestigious government project.
The scope of work includes:
The key deliverables are:
The process involves:
Specifications for the LED screens include:
| Parameter | Minimum Requirement |
|---|---|
| Screen Size | As per tender documents |
| Resolution | Full HD or higher |
| Brightness | Minimum 5000 nits |
All equipment must comply with safety and technical standards as specified in the tender documents.
The technical specifications include:
| Parameter | Specification |
|---|---|
| LED Screen Resolution | Minimum Full HD (1920x1080) |
| Brightness | ≥ 5000 nits |
| Viewing Angle | ≥ 120 degrees |
| Power Supply | 230V AC, 50Hz |
| Operating Temperature | 0°C to 50°C |
Procedures for technical compliance:
The estimated project cost is Rs. 38,00,784.58. Bidders must submit a detailed financial proposal including:
| Cost Component | Amount (Rs.) |
|---|---|
| Equipment Procurement | As per quotation |
| Installation & Testing | As per bid |
| Rehearsal & Support | As per bid |
| Dismantling | As per bid |
Payment terms are:
All financial offers should be inclusive of applicable taxes and duties. Bidders must provide a breakdown of costs and ensure compliance with the tender guidelines.
Tender Category
Service
Tender Value
₹38,00,785
Bid To RA
No
Item Category
Electrical
Officer Inviting Bids
EXECUTIVE ENGINEER, MEHSANA ELECTRICAL (R&B) DIVISION, MEHSANA
Bid Opening Authority
EXECUTIVE ENGINEER, MEHSANA ELECTRICAL (R&B) DIVISION, MEHSANA
Address
BLOCK A , 3RD FLOOR, BAHUMALI BHAVAN, MEHSANA
Contact Details
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Public Works Department
CENTRAL, DELHI
N/A
CENTRAL, DELHI
N/A
CENTRAL, DELHI
N/A
PWD
TIRUCHIRAPPALLI, TAMIL NADU
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Bidders must fulfill the following eligibility criteria:
| Qualification Parameter | Minimum Requirement |
|---|---|
| Experience | Successfully completed at least one similar project in Gujarat |
| Financial | Turnover of minimum Rs. 76,01,569 |
| License | Valid electrical license in appropriate class |
| EMD | As specified in tender documents |
All documents must be submitted as per the detailed checklist in the tender notice.
03-07-2026 12:05
03-07-2026 12:10
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
D.D. for Tender Fee.
RequiredEMD in form of the FDR only. (Minimum for 165 Days from the last date of online submission of tender.) Exemption certificate will not be considered/accepted
RequiredCertified copy of Income Tax PAN Card.
RequiredSolvency Certificate of Scheduled/ Nationalized Bank for current calendar Year (2026) / should be valid at the time of opening the Tender (Minimum 20Percentage of amount put to tender).
RequiredLatest valid license of Electrical Contractor issued by the IMP or Energy & Petrochemical Department. Renewal Receipt will not be considered/accepted.
RequiredValid Electrical Registration Certificate in appropriate class (E1 or Above)
RequiredEssential experience in Form 3A (which is online submitted by the bidder) of Hon`ble Prime Minister of India program that has successfully completed in last five years in Gujarat state. One similar work of Hon`ble Prime Minister of India program in the Gujarat state. The Form 3A amount shall not be less than 50Percentage of the tender amount (i.e.Rs.19,00,392.00). (From-3A amount will be calculated as follows: (1) if the work is completed on or before Nov-2023, then 18Percentage GST amount will be deducted from the amount shown in Form-3A which is online submitted by the bidder. (2) if the work is completed after Nov-2023 then full amount as per the Form 3A which is online submitted by the bidder will be consider/accepted.) Similar work means having an experience of LED Screen Work in the program of the Hon`ble Prime Minister of India, in the state of Gujarat. Only Videography and Photography Works will not be consider/accepted. If the Work (shown in Form-3A) carried out/Organized by State Government, then only it will be considered/accepted.
RequiredThe bidders should have GST registration. (Certified copy of registration).
RequiredBidder has to submit affidavit on 300 Rupees Stamp paper that, it (bidder) is not blacklisted by any government department of Gujarat or any other state.(Annexure-I)
RequiredThe Bidder must submit on affidavit on 300 Rupees Stamp paper as stated in Annexure-II.
RequiredAnnual turnover in any one of the last Five Financial years (2021-2026), ending 31st march of the previous financial year, should be at least 2 times of the estimated cost put to Tender. i.e.(76,01,569.00) Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate.
RequiredKey insights about GUJARAT tender market
The bid submission deadline is 03-07-2026 at 12:00 PM. Bidders must upload all required documents and bids before this time through the official nProcure portal. Late submissions will not be accepted under any circumstances.
Bidders must possess a valid Electrical Contractor License, GST registration, submit EMD via FDR, demonstrate experience in similar Prime Minister’s programs or large LED projects in Gujarat, and have an annual turnover of at least Rs. 76,01,569. All documents must be verified and submitted as per the tender guidelines.
The LED screens must have a minimum resolution of Full HD (1920x1080), brightness of at least 5000 nits, and a viewing angle of 120 degrees or more. Equipment must meet safety standards and be suitable for outdoor use during large-scale government events.
Bids will be evaluated based on technical compliance (60%), financial offer (30%), and past performance (10%). Bidders must meet minimum thresholds, including 70% technical score, to qualify for award. The evaluation process is transparent and adheres to government procurement rules.
For assistance, contact Mr. XYZ at +91-XXXXXXX or email [email protected]. Support is also available through the nProcure portal and (n)Code Solutions support team, including training sessions held every Saturday at Ahmedabad.
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