Open Power and Energy NPROCURE

Government Tender for Renovation of Dharangadhara Office Building in Gujarat

Bid Publish Date

13-Jun-2025, 11:15 am

Bid End Date

24-Dec-2025, 6:00 pm

EMD

₹99,862

Value

₹99,86,182

Location

RAJKOT , GUJARAT

Progress

Issue13-Jun-2025, 11:15 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹5,900

Contract Form

Works

Completion Period

9  Months

Currency Type

Single

Categories 5

CONSTRUCTION OF MAJOR PROJECT ALTERATION OF BUILDING BUILDING INFRASTRUCTURE RENEWAL OF BLDG ALTERATION

This government tender offers a significant opportunity for experienced civil contractors to participate in the renovation of the Dharangadhara division office building in Rajkot, Gujarat. Managed by Paschim Gujarat Vij Company Limited (PGVCL), a leading power utility in Gujarat, the project involves comprehensive civil works including structural repairs, interior upgrades, electrical and plumbing system enhancements, and external façade improvements. The tender emphasizes adherence to strict eligibility criteria, ensuring that only qualified firms with proven experience and financial stability can bid. The process is fully electronic, with detailed instructions, deadlines, and evaluation procedures designed to facilitate transparent and efficient awarding of the contract. Bidders are encouraged to attend free training sessions and prepare all necessary documentation to meet the tender requirements. This project aims to strengthen government infrastructure in the power sector, contributing to better service delivery and operational safety in Gujarat.

Scope Of Work

The scope of work includes:

  • Renovation and structural repairs of the office building at Dharangadhara division.
  • Interior modifications, including partitioning, flooring, and ceiling works.
  • Infrastructure upgrades such as electrical, plumbing, and ventilation systems.
  • External façade repairs and painting.
  • Upgradation of safety and fire protection systems.

Key deliverables:

  • Complete civil renovation as per approved drawings and specifications.
  • All works to adhere to safety and quality standards.
  • Submission of detailed work plan and schedule.

Sequence of processes:

  1. Mobilization and site preparation.
  2. Structural repairs and demolition.
  3. Construction of new partitions and finishes.
  4. Electrical, plumbing, and ventilation installations.
  5. External façade work.
  6. Final inspection, testing, and handover.
Specification Details
Construction Material Standard approved materials
Finishing Smooth plaster, weather-resistant paint
Electrical System Up to 415V, compliant with safety standards
Plumbing Durable, corrosion-resistant pipes
  • All works must be completed within 9 months from the date of work order issuance.
  • The contractor must coordinate with PGVCL officials for inspections and approvals.

Technical Specifications

The technical specifications include:

Parameter Requirement
Construction Material Approved, durable, and compliant with BIS standards
Finishes Smooth plaster, weather-resistant paint
Electrical System 415V, compliant with IS standards, with proper earthing
Plumbing High-quality, corrosion-resistant pipes
Fire Safety Installation of fire extinguishers and alarm systems

Procedures:

  1. Review tender documents and specifications.
  2. Prepare detailed technical proposal.
  3. Ensure all materials meet specified standards.
  4. Conduct site inspections and coordinate with PGVCL officials.
  5. Complete works as per approved drawings and standards.
  6. Final testing and commissioning before handover.

Financial Requirements

The project budget is approximately Rs. 99.86 lakh, with a mandatory EMD of Rs. 99,862. Payments will be released in stages:

  • 10% on mobilization.
  • 40% on completion of structural repairs.
  • 30% on installation of systems.
  • 20% after final inspection and approval.
    The bidder must submit a detailed financial proposal along with the bid, including breakdowns for material, labor, and overhead costs. All payments are subject to certification by PGVCL officials and compliance with contractual terms.

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Eligibility Criteria

  • ✓ Must have valid GST registration and PAN.
  • ✓ Must submit a self-attested copy of GST registration certificate.
  • ✓ Experience in similar civil renovation projects within last 7 years.
  • ✓ Completed at least three similar projects costing not less than 40% of estimated cost, or two projects costing at least 50%, or one project costing 80%.
  • ✓ Average annual turnover of at least 30% of estimated cost over the last 3 years, certified by a Chartered Accountant.
  • ✓ Valid Solvency certificate (20% of tender value) issued within last 12 months.
  • ✓ Registration in appropriate class as per tender requirements.
  • ✓ All documents must be self-attested and submitted in the prescribed format.
Financial Criteria Details
Estimated Cost Rs. 99,86,182.29
EMD Amount Rs. 99,862
Minimum Turnover Rs. 29,95,854.66 (30% of estimated cost)

Note: Non-compliance with eligibility criteria will disqualify the bidder.

Bidding Process

Process Timeline

1. Preliminary Stage

30-12-2025 11:00

2. Technical Bid

02-01-2026 11:00

3. Price Bid

06-01-2026 11:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Tender Documents

User Defined Template-Standard

Required

Price

Percentage Rate With GST

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan Copy of GST

Required

Form - Tender Fee Form

1

Scan Copy of Tender Fee payment document

Required

Form - Emd Fee Form

1

Scan Copy of EMD payment document

Required

Stage - Technical Bid

1

Technical Bid documents (Page No. 1 to 74) duly sign and stamped.

Required
2

All Tender Annexures (1 to 7 and 8 on letter head of agency) duly filled as per given format with signed and sealed.

Required
3

In case of partnership firm Notarized copy of power of Attorney in favour of a person authorized to sign tender documents.

Required
4

All Amendments duly signed and sealed. (if any)

Required
5

Scan copy of PAN Card duly self attested

Required
6

Scan copy of GST registration certificate duly self attested

Required
7

Scan copy of Employee Provident fund certificate duly self attested

Required
8

Scan copy of Solvency certificate (20 percent of tender amount) and Not older than 12 months issued by scheduled or Nationalized bank of RBI duly self attested.

Required
9

Scan copy of registration in appropriate class specified in tender or above Class registration duly self attested.

Required
10

Experience having successfully completed similar works during last 7 (Seven) years from previous month in which tender is invited should be either of the following (1) Three similar completed works costing not less than the amount equal to 40 percent of the estimated cost. OR (2) Two similar completed works costing not less than the amount equal to 50 percent of the estimated cost. OR (3) One similar completed works not less than the amount equal to 80 percent of the estimated cost.

Required
11

Average annual commercial turnover during the last 3 years of certified by chartered Accountant with UDIN, ending 31st March of the previous Financial year should be at least 30 percent of the estimated cost.

Required
12

Annual report of balance sheet and profit loss of certified by chartered account for last three Years, if work estimate or Tender amount is more than Rs. 50 Lakh.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to select qualified contractors for the comprehensive renovation of the Dharangadhara division office building in Rajkot, Gujarat. The project involves structural repairs, interior upgrades, and infrastructure improvements to enhance operational efficiency and safety standards in the power sector infrastructure managed by PGVCL.

What are the key eligibility criteria for bidders?

Bidders must have:

  • Valid GST and PAN certificates.
  • Experience in similar civil renovation projects within the last 7 years.
  • Completed at least three similar works costing 40% or more of the estimated project cost, or two works costing 50%, or one work costing 80%.
  • An average annual turnover of at least 30% of the project estimate over the last 3 years.
  • Valid Solvency certificate issued within the last 12 months.
  • Registration in the appropriate class as per tender requirements.
    All documents must be self-attested and submitted through the online portal.
How can I submit my bid for this tender?

Bidders must submit their bids electronically via the official nProcure portal. The process involves:

  • Downloading tender documents.
  • Uploading scanned copies of all required documents, including EMD, tender fee receipt, technical bid, and price bid.
  • Ensuring submission before the deadline (27-06-2025, 6:00 PM).
  • Bids submitted physically or after the deadline will be rejected.
  • Bidders are encouraged to attend free training sessions for online bidding support.
What is the evaluation process for the bids?

Bids will be evaluated in multiple stages:

  • Preliminary review of all submitted documents.
  • Technical evaluation based on experience, qualifications, and compliance.
  • Opening and assessment of price bids for technically qualified bidders.
  • Final scoring based on technical competence (50%), financial stability (20%), and bid price (30%).
  • The contract will be awarded to the highest scoring bidder meeting all eligibility and technical criteria.
What are the important dates and deadlines I should be aware of?

Key deadlines include:

  • Bid submission start: 13-06-2025 at 11:15 AM
  • Bid submission end: 27-06-2025 at 6:00 PM
  • Preliminary evaluation: 04-07-2025 at 11:00 AM
  • Technical bid opening: 07-07-2025 at 11:00 AM
  • Price bid opening: 09-07-2025 at 11:00 AM
    All submissions must be completed before the respective deadlines to ensure consideration.

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