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Open State Governments & UT NPROCURE

Government Tender for Annual Road Sweeping & Cleaning Contract in Khambhat

Bid Publish Date

17-Jan-2026, 5:00 pm

Bid End Date

31-Jan-2026, 6:00 pm

Value

₹70,00,100

Location

ANAND , GUJARAT

Progress

Issue17-Jan-2026, 5:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,832

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

This government tender offers an exciting opportunity for contractors specializing in urban sanitation, road cleaning, and waste management to secure a 12-month contract in Khambhat, Gujarat. The project involves comprehensive cleaning services including main roads, internal roads, residential areas, and canal cleaning, utilizing manpower and machinery. With a project value of approximately INR 70 million, the tender emphasizes transparency, compliance, and quality standards. Bidders must meet strict eligibility criteria, including experience, financial stability, and valid registrations. The process involves online submission, with key deadlines on 31st January 2026, and evaluation based on technical competence and cost-effectiveness. This contract aims to enhance urban cleanliness and public health, contributing to sustainable city development. Eligible companies and professionals in municipal services, sanitation, and infrastructure maintenance are encouraged to participate and contribute to improved urban living standards.

Scope Of Work

The scope of work includes:

  • Daily sweeping and cleaning of main roads, internal roads, and approach roads in Khambhat.
  • Cleaning of residential areas and property premises.
  • Operation and maintenance of machinery and manpower for effective sanitation.
  • Canal cleaning and maintenance as detailed in Schedule-B3.
  • Use of specified equipment as per tender documents.

The process involves:

  1. Mobilization of manpower and machinery.
  2. Daily execution of cleaning tasks as per schedule.
  3. Regular monitoring and reporting.
  4. Ensuring compliance with safety and environmental standards.
Service Component Specifications
Manpower Skilled and unskilled workers for sweeping and cleaning
Machinery Brooms, sweepers, vacuum cleaners, and other cleaning equipment
Frequency Daily cleaning, with detailed schedules provided in tender documents
Monitoring & Reporting Weekly and monthly reports to Khambhat Nagarpalika

Bidder must ensure adherence to safety protocols, environmental regulations, and quality standards as specified in the tender documents.

Technical Specifications

The technical specifications include:

Parameter Requirement
Equipment Brooms, sweepers, vacuum cleaners, safety gear
Capacity Machinery capable of handling daily cleaning in urban settings
Maintenance Regular servicing and calibration
Safety Standards Compliance with local safety regulations

Bid process steps:

  1. Download and review tender documents.
  2. Submit technical and financial proposals online.
  3. Attend pre-bid meeting if scheduled.
  4. Bid evaluation and shortlisting.
  5. Contract award and mobilization.

All technical submissions must demonstrate compliance with the specifications and safety standards outlined in the tender documents.

Financial Requirements

The estimated project cost is approximately INR 70,001,000. The financial proposal must include detailed cost breakdowns:

Cost Component Estimated Amount (INR)
Manpower wages 40%
Machinery rental/purchase 30%
Consumables and supplies 15%
Administrative expenses 10%
Contingency & miscellaneous 5%

Payment will be made in installments based on milestones and verified reports. Bidders must provide a bank guarantee or EMD of INR 7,00,000 along with their bid. The bid validity period is 45 days from the submission deadline.

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Eligibility Criteria

  • ✓ Must have valid registration with relevant municipal and environmental authorities.
  • ✓ Proven experience in urban sanitation and road cleaning projects.
  • ✓ Financial stability with an average annual turnover of at least INR 2 crore during the last 3 years.
  • ✓ Submission of latest bank solvency certificate.
  • ✓ Valid GST, EPF, and ESI registrations.
  • ✓ No blacklisting or legal restrictions as per bid criteria.
  • ✓ Submission of all required documents including tender fee, EMD, registration certificates, work experience, income tax returns, and site visit certificates.
Qualification Parameter Minimum Requirement
Annual Financial Turnover INR 2 crore
Experience in similar projects At least 2 years
Valid registrations GST, EPF, ESI
Blacklisting status Clear
Document submission Complete as per tender guidelines

Bidding Process

Process Timeline

1. Preliminary Stage

06-02-2026 12:00

2. Commercial Stage

06-02-2026 12:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attach Scan copy of Tender Fee Document.

Required
2

Kindly Attach Scan copy of Tender EMD Document.

Required
3

Kindly Attach Scan copy of Registration Copy As Per Bid Evaluation Criteria

Required
4

Kindly Attach Scan copy of Work Experience As Per Bid Evaluation Criteria.

Required
5

Kindly Attach Scan copy of Average Annual Financial turnover during the last 3 years

Required
6

Kindly Attach Scan copy of Latest Bank Solvency Certificate as per Bid Evaluation Criteria.

Required
7

Kindly Attach Scan copy of Pan Card.

Required
8

Kindly Attach Scan copy of Last Three Years Income Tax Return.

Required
9

Kindly Attach Scan copy of EPF Registration.

Required
10

Kindly Attach Scan copy of GST Registration

Required
11

Kindly Attach Scan copy of Site visit Certificate as per Bid Evaluation Criteria.

Required
12

Kindly Attach Scan copy of Anti-Blacklisting Information as per Bid Evaluation Criteria.

Required
13

Kindly Attach Scan copy of Letter of Submission of Bid, Assurance Letter for Acceptance of Above terms and Condition Unconditionally and Signed by the Bidder as per Bid Evaluation Criteria

Required
14

KEY STAFF DETAILS

Required
15

TIME LINE CHART

Required
16

Undertaking for all labour laws, EPF, ESIC and any other labour law responsibility

Required
17

All forms and Formats as per Given in Vol1 and Vol2 of Tender Documents

Required
18

Affidavit for safety precaution

Required
19

Key Staff Details

Required
20

NECESSARY DOCUMENT AS PER PQ CRITERIA

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender in Khambhat?

This tender involves annual road sweeping, cleaning of internal and approach roads, residential areas, and property cleaning in Khambhat. It includes canal cleaning and property maintenance using manpower and machinery over 12 months. The scope covers daily sanitation services, equipment deployment, and compliance with safety and environmental standards, aiming to ensure urban cleanliness and hygiene.

What are the eligibility criteria for bidders?

Bidders must have valid registration with municipal and environmental authorities, proven experience in similar projects, and an annual turnover of at least INR 2 crore in the last 3 years. They must submit latest bank solvency certificates, GST, EPF, ESI registrations, and no blacklisting status. Complete documentation as per tender guidelines is mandatory for qualification.

How can I participate in the bidding process?

Participants should download the tender documents online, pay the tender fee of INR 2832, and submit technical and financial bids through the official portal before the deadline. A pre-bid meeting may be scheduled for clarifications. Ensure all documents are complete, and bids are submitted before 6:00 PM on 31st January 2026 to avoid disqualification.

What is the estimated project value and payment terms?

The estimated project cost is approximately INR 70,001,000. Payments will be made in installments based on milestones and verified reports. Bidders must submit a bank guarantee or EMD of INR 7,00,000. The bid validity period is 45 days from submission, with payments linked to performance and compliance as specified in the tender documents.

What documents are required for bid submission?

Required documents include tender fee proof, EMD proof, registration certificates, work experience, income tax returns, bank solvency, GST, EPF, ESI registrations, site visit certificates, anti-blacklisting declaration, and signed submission letters. All documents must be scanned and uploaded as per the detailed checklist provided in the tender guidelines.

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