Directorate Of Purchase And Stores DAE Ultra Pure Helium Gas Cylinders Tender 2025 – 24-Month Rental, Retention, DPIIT
Directorate Of Purchase And Stores
KHAMMAM, TELANGANA
Posted:
8 November 2025
Closed:
29 November 2025
GEM
Open Power and Energy NPROCURE
Government Tender for Servicing & Maintenance of Split A.C, Ductable A.C & Water Coolers at KHEP
Progress
Issue10-Jan-2026, 12:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,770
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers an exclusive opportunity for experienced contractors to provide servicing and maintenance of Split A.C, Ductable A.C, and Water Coolers at the Kadana Hydro Electric Project. The project involves routine inspections, repairs, supply of genuine spares, and ensuring the efficient operation of cooling systems critical to the plant's functioning. Bidders must meet strict eligibility criteria, including relevant experience, valid licenses, and financial stability, with the project valued between Rs. 5.52 lakh and Rs. 11.05 lakh. The tender process is conducted electronically, with detailed evaluation based on technical competence, experience, and cost. This is a prime opportunity for HVAC service providers and electrical maintenance firms to collaborate with Gujarat State Electricity Corporation Limited and contribute to sustainable power generation infrastructure. The tender timeline is well-structured, with clear deadlines for submission, technical evaluation, and award, ensuring transparency and fairness throughout the process.
Scope Of Work
• Perform routine servicing, preventive maintenance, and repairs of Split A.C, Ductable A.C, and Water Coolers at Kadana Hydro Electric Project.
• Supply of genuine spares and components as required for effective operation.
• Conduct diagnostic assessments to identify faults and implement corrective actions.
• Maintain detailed records of maintenance activities and supply reports as per project requirements.
• Ensure compliance with safety standards and environmental regulations.
• The process includes:
- Initial inspection and assessment.
- Scheduling maintenance activities.
- Executing repairs and part replacements.
- Testing systems post-maintenance.
- Documentation and reporting.
• The contractor shall ensure minimal downtime and effective performance of cooling systems.
• All work must adhere to the specifications outlined in the tender document, including supply of approved spare parts.
| Equipment Type | Specifications | Remarks |
|---|---|---|
| Split A.C | Capacity: 1.5 Ton, Energy Efficient | Use genuine parts |
| Ductable A.C | Capacity: 2 Ton, Suitable for large spaces | Comply with safety standards |
| Water Coolers | Capacity: 50 L, Domestic use | Regular maintenance required |
Technical Specifications
| Parameter | Specification |
|---|---|
| Equipment Type | Split A.C, Ductable A.C, Water Coolers |
| Capacity | 1.5 Ton for Split A.C, 2 Ton for Ductable A.C, 50 L for Water Coolers |
| Power Supply | 230V/50Hz, Single-phase |
| Certification | BIS/ISO certified components |
| Maintenance Schedule | As per manufacturer guidelines |
- Bidders must follow the detailed technical requirements specified in the tender document.
- All repairs and replacements should meet safety and quality standards.
- Use only genuine spare parts and approved materials.
- Complete all tasks within the stipulated completion period, adhering to the quality benchmarks.
Financial Requirements
The estimated project value ranges from Rs. 5,52,946.40 to Rs. 11,05,892.80, depending on the scope of work completed. The bid submission must include a detailed cost breakdown, covering labor, materials, and miscellaneous expenses. Payment terms are aligned with milestone achievements and approved invoices.
| Cost Component | Estimated Amount |
|---|---|
| Labor | Based on scope |
| Spare Parts | As per actuals |
| Miscellaneous | Included |
- Bidders should submit their financial proposals in the prescribed format.
- The contract will be awarded to the overall lowest bidder meeting all technical and financial criteria.
- Payment will be made after successful completion and acceptance of work, as per the schedule mentioned in the tender document.
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Eligibility Criteria
✓ Must have valid and active GSTIN registration and PAN No.
✓ Must submit Tender fee & EMD as per GSECL rules.
✓ Must possess Labour license, Group Insurance, and Provident Fund registration.
✓ Must have experience of similar HVAC servicing works in government or reputed private sectors within last 7 years.
✓ Must submit copies of work orders, completion certificates, and experience proof.
✓ Must hold valid electrical license (IMP Department).
✓ Must provide a solvency certificate of Rs. 2,76,473/- from a nationalized bank, issued within 12 months.
✓ Must offer for all items without partial bids; part order is not acceptable.
✓ Must demonstrate financial stability and technical capability.
| Criterion | Requirement |
|---|---|
| Experience | 3 similar works Rs. 5.52 lakh or more OR 2 works Rs. 6.91 lakh or more OR 1 work Rs. 11.05 lakh or more |
| Licenses | Valid electrical license, Labour license |
| Financial | Solvency certificate of Rs. 2,76,473/- |
| Documentation | Work orders, technical certificates, bid security |
| Technical | Proven experience in HVAC servicing for government projects |
Bidding Process
Process Timeline
1. Preliminary stage
02-02-2026 15:30
2. Technical Stage
02-02-2026 15:35
3. Commercial Stage
09-02-2026 15:30
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Confirmation
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary stage
1
Attach scan copy Tender fee and EMD
RequiredStage - Technical Stage
1
Tender fee & EMD fee will be paid as per GSECL rules/mentioned in tender along with all tender documents. Tender without Tender fee and EMD may not be considered.
Required 2
Bidder shall have to submit copy of Active GSTIN registration & PAN No. along with technical bid. Tenders submitted without Active GSTIN by the bidders, the offer will be rejected without entering into further corresponds.
Required 3
The contractor should have to submit copy of Labour license, Group insurance with Technical Bid If applicable.
Required 4
Copy of Provident fund number allotted him from commissioner of PF office with the offer. Status of the firm with supporting documents [Proprietary / Partnership / Pvt. / Public Limited]
Required 5
Tender documents can be downloaded from the given website and bidder has to submit all tender documents duly filled, signed & stamped though online only.
Required 6
Bidder should also certify as un-conditional tender, quote the MR/DD no., name of work & tender no. on cover itself.
Required 7
The contractor shall have to attach copy of solvency certificate of Rs.2,76,473/- from nationalized bank not more than 12 months old from date of Technical bid open.
Required 8
Bidder has to compulsory offer for all items, partial offer is not acceptable. Also, Part order is not acceptable. order is to be awarded to over all lowest party.
Required 9
Copy of valid electrical license (IMP Dep’t) must attach with the Technical bid. If valid electrical license (IMP Dep’t) not attached, bid will be ignored
Required 10
WORK EXPERIENCE: Contractor must have the experience of similar nature of works in Government/Semi Government/GUVNL/DISCOM/(GSECL)/STATE/CENTRAL/RAILWAY/Private Company Limited/ Public company during last 07 years and copy of complete work order with schedule-B of the same must be attached with technical bid .If document of similar nature of work is not submitted by contractor he will be treated as technically disqualified. Experience of having successfully completed similar work during last 07 years ending last day of months previous to the one in which application are invited should be either of the following. [a] Three similar completed works costing not less than the amount of Rs. 5,52,946.40/- OR [b] Two similar completed works costing not less than the amount of Rs. 6,91,183/-OR [c] One similar completed work costing not less than the amount of Rs. 11,05,892.80/-
Required 11
The contractor must have experience of subjected work. The contractor must have to submit the past work order copy. The experience of work carried out by bidder as sub-contractor to the other agency may not be considered.
Required 12
The similar/same nature of work means ‘’ The work of servicing and maintenance of Split A.C, Ductable A.C and Water coolers .
Required 13
Technical deviation should not be considered except mention on deviation page Annexure-I.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main scope of this government tender?
This tender involves servicing and maintenance of Split A.C, Ductable A.C, and Water Coolers at Kadana Hydro Electric Project. It includes routine inspections, repairs, supply of genuine spares, and ensuring optimal functioning of cooling systems. The work aims to maintain uninterrupted cooling operations essential for project efficiency.
Who is eligible to bid for this tender?
Eligible bidders must have valid GSTIN, PAN, electrical licenses, and experience in similar HVAC maintenance projects within the last 7 years. They must also submit financial security (solvency certificate), work experience certificates, and supporting documents as specified. Bidders should have executed similar work for government or reputed private organizations.
What are the key dates and deadlines for this tender?
The bid start date is 10-01-2026 at 12:00 PM, with the last date for submission being 31-01-2026 at 6:00 PM. The technical evaluation is scheduled for 02-02-2026, and commercial bid opening will occur on 09-02-2026. All submissions must be completed before the deadline to be considered.
How can I obtain the tender documents and submit my bid?
Tender documents are available for download from the official website. Bidders must submit all documents online, including tender fee, EMD, technical documents, and financial bid. Support and training are provided every Saturday at (n)code solutions, Ahmedabad. Ensure compliance with all submission guidelines to avoid disqualification.
What is the evaluation criteria for selecting the successful bidder?
Evaluation is based on technical competence (40%), past experience (30%), financial bid (20%), and eligibility compliance (10%). Bidders must meet minimum thresholds in each category. The overall lowest bid that meets all criteria will be awarded the contract, emphasizing quality, experience, and cost-effectiveness.
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Documents 1
Draft E-Tender for RFQ-74139.pdf
TENDER_DOCUMENT