Open State Governments & UT NPROCURE

Government Tender for Special Repair of Community Hall in PHQ Rajkot Including Electrification

Bid Publish Date

26-Nov-2025, 11:00 am

Bid End Date

17-Dec-2025, 6:00 pm

Value

₹48,96,174

Location

RAJKOT , GUJARAT

Progress

Issue26-Nov-2025, 11:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

6  Months

Currency Type

Single

Categories 3

ELECTRIFICATION CONSTRUCTION OF MAJOR PROJECT BUILDING INFRASTRUCTURE

This government tender offers an excellent opportunity for civil and electrical contractors to undertake Special Repair and Electrification of the Community Hall at PHQ in Rajkot. The project involves comprehensive civil repairs, electrical upgrades, and modernization works, with an estimated cost of INR 48.96 Lakhs and a 6-month completion timeline. Bidders must meet strict eligibility criteria, including registration, experience, and financial solvency, to qualify. The tender process is conducted electronically via the official portal, emphasizing transparency and efficiency. The successful contractor will contribute to enhancing community infrastructure and supporting government development initiatives in Gujarat. This tender is ideal for experienced construction firms seeking government contracts in the civil and electrical sectors, with detailed specifications and clear evaluation criteria ensuring a fair selection process.

Scope Of Work

The scope of work includes the following key activities:

  • Civil Repairs: Repair and refurbishment of the existing community hall structure, including walls, flooring, roofing, and ceilings.
  • Electrification Work: Complete electrical wiring, installation of lighting fixtures, switches, and electrical panels as per technical specifications.
  • Upgrades: Modernization of electrical systems to meet safety standards and improve energy efficiency.
  • Site Preparation: Clearing, leveling, and preparing the site for construction activities.
  • Material Supply: Provision of all necessary construction materials, electrical components, and safety equipment.

The process involves:

  1. Mobilization of resources and site setup.
  2. Execution of civil repair works as per approved drawings.
  3. Electrical wiring and installation following the detailed specifications.
  4. Quality checks and safety compliance at each stage.
  5. Final inspection and handover within the stipulated completion period.
Specification Details
Civil Work Cost Approx. INR 25 Lakhs
Electrical Work Cost Approx. INR 15 Lakhs
Total Estimated Cost INR 48.96 Lakhs

Bidder must ensure adherence to the technical specifications outlined in the tender documents.

Technical Specifications

The technical specifications require bidders to adhere to the detailed technical standards outlined in the 'Genral Techinal Specification 24032023.pdf'.

Parameter Specification
Civil Work Repair and refurbishment as per approved drawings
Electrical Wiring Conforming to IS standards, voltage 220V
Electrical Components Energy-efficient LED lighting, switches, panels
Safety Standards Compliant with Indian electrical safety norms
Quality Assurance Material testing and quality checks at each stage

Sequential process:

  1. Review of technical specifications.
  2. Procurement of approved materials.
  3. Execution of civil repairs.
  4. Electrical wiring and fixture installation.
  5. Final testing and commissioning.

All technical work must meet the standards specified in the tender documents to ensure safety, durability, and compliance with government norms.

Financial Requirements

The estimated project cost is approximately INR 48.96 Lakhs. The financial breakdown is as follows:

Cost Component Amount (INR)
Civil Works 25,00,000
Electrical Works 15,00,000
Contingency & Miscellaneous 3,00,000
Total Estimated Cost 48,96,173.62

Payment terms:

  • 10% advance on contract signing.
  • 40% after completion of civil works.
  • 40% post electrical installation and testing.
  • 10% after final inspection and approval.

Payments will be made via bank transfer upon submission of necessary documentation and certification as per contract terms.

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid registration as a contractor in civil and electrical works.
  • ✓ Proven experience in executing government civil and electrical projects worth at least INR 20 Lakhs in the last 3 years.
  • ✓ Submit a solvency certificate of at least 25% of the tender value (INR 12.24 Lakhs).
  • ✓ Provide last 2 years' income tax returns.
  • ✓ Must have Provident Fund registration with active contribution.
  • ✓ Submit Form 3A issued by the government.
  • ✓ Provide a copy of PAN Card and GST registration.
  • ✓ Proprietorship, Partnership deed, or Company Registration Certificate under Cooperative Society.
  • ✓ Submit Tender Fees demand draft and EMD as specified.
Qualification Parameter Minimum Requirement
Tender Cost INR 1,500 (Demand Draft)
EMD Fixed Deposit Receipt or exemption certificate
Experience Minimum 3 years in relevant projects
Financial Solvency INR 12.24 Lakhs
Tax Compliance Valid Income Tax returns for last 2 years

All documents must be valid and submitted as per tender guidelines.

Bidding Process

Process Timeline

1. Preliminary Stage

24-12-2025 11:00

2. Commercial Stage

24-12-2025 11:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender Fees - Demand Draft of the Corporation

Required
2

Earnest Money Deposit in the form of Fixed Deposit Receipt of any Banks only OR EMD exemption certificate issued by GSPHC Ltd Only.

Required
3

Certificate of Registration as approved contractor of prescribed category along with validity period from authorities stipulated in notice inviting tenders

Required
4

Solvency certificate of an amount equal to 25 per cent of the amount of work put to tender

Required
5

Last Income Tax return filled

Required
6

Provident Fund registration along with code numbe

7

Form 3A issued by Government.

8

Pan Card copy

Required
9

Goods and Service Tax Registration Copy (GST)

Required
10

Proprietorship, Partnership deed or Company Registration Certificate under Cooperative Society

Required
11

Other documents regarding important instruction of the tender

12

300 Rs. Affidavit Bond as per SBD Page No: 37 (to be submitted in physical form also)

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for submitting bids is 17th December 2025 at 18:00. Bids submitted after this time will not be accepted. Bidders are encouraged to submit well before the deadline to avoid last-minute issues.

What documents are required to participate in this tender?

Participants must submit Tender Fees, EMD (Fixed Deposit Receipt or exemption certificate), Registration Certificates, Solvency Certificate, Tax Returns, GST Registration, PAN Card, and other specified documents as listed in the eligibility criteria. All documents must be valid and submitted as per guidelines.

How will the evaluation of bids be conducted?

Bids will be assessed based on technical competence, experience, and financial offer. A scoring system assigns weightages to each factor, with a minimum technical score of 35 out of 50 required for qualification. The most competitive bid with the best technical and financial scores will be selected.

Can I participate if I am a new contractor?

Participation requires proven experience in similar government projects and relevant registration. New contractors without prior experience or registration may not qualify unless they meet the criteria and provide necessary documents demonstrating capability.

Are there any training sessions available for online bidding?

Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, Ahmedabad. These sessions help bidders understand the online bidding process and technical requirements for successful participation.

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