Goods Transportation service - Monthly Based Service - Outside city within state; Machinery & Equip
Central Railway
SANGLI, MAHARASHTRA
Posted:
8 December 2025
Closed:
18 December 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Spot Monthly/Bi-Monthly Billing at Jamnagar Sub-Divisions
Progress
Issue08-Jan-2026, 6:30 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,475
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
This government tender offers an opportunity for qualified electrical service providers to undertake spot monthly and bi-monthly billing at consumer sites in Jamnagar's City-2 Division. The project involves meter reading, billing, and reporting tasks essential for efficient electricity distribution. With a 12-month duration and an estimated cost of 30 lakh INR, bidders must meet strict eligibility and technical criteria. The tender process emphasizes transparency, timely submission, and compliance with government standards. Interested firms should prepare all required documentation, attend training sessions, and submit bids via the nProcure portal before the deadline. Successful execution will contribute to improved utility management and customer service in the region.
Scope Of Work
• Conduct spot monthly and bi-monthly meter readings at designated consumer locations within the specified jurisdiction.
• Generate accurate electricity bills based on meter readings and applicable tariffs.
• Ensure timely submission of bills to the respective authorities.
• Maintain detailed records of meter readings, billing, and payments.
• Coordinate with the City-2 Division for any billing discrepancies or adjustments.
- Receive meter reading schedules from the department.
- Perform on-site meter readings as per schedule.
- Cross-verify readings with previous data.
- Prepare billing statements based on readings and tariff rates.
- Submit bills electronically within the stipulated deadlines.
- Address any billing disputes or customer queries promptly.
- Maintain records for audit and reporting purposes.
| Parameter | Specification |
|---|---|
| Billing Period | Monthly & Bi-monthly |
| Location | Khambhaliya Gate, Nagarseem, Gokulnagar |
| Duration | 12 months |
| Estimated Cost | 30,00,000 INR |
| Completion Time | 12 months |
• The bidder must ensure compliance with all technical and safety standards.
• Use approved meters and billing software.
• Submit reports and documentation as required by the department.
Technical Specifications
| Parameter | Requirement |
|---|---|
| Meter Type | Approved digital meters |
| Data Transmission | Secure electronic transmission |
| Software Compatibility | Compatible with departmental billing systems |
| Data Security | Encrypted data handling |
| Reporting | Weekly and monthly reports |
- Install approved meters at designated locations.
- Perform initial calibration and testing.
- Conduct meter readings as per schedule.
- Generate billing data using approved software.
- Submit reports electronically within deadlines.
The bidder must ensure all technical parameters meet the specified standards to ensure accuracy and security of billing data.
Financial Requirements
The total estimated budget for this project is approximately 30 lakh INR, allocated for meter reading, billing, reporting, and related activities. Payment will be made in installments based on milestones achieved, with clear schedules outlined in the contract. The breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Meter Reading | 10,00,000 |
| Billing Generation | 12,00,000 |
| Reporting & Documentation | 4,00,000 |
| Miscellaneous & Contingency | 4,00,000 |
Payment terms specify that 30% will be paid upon contract signing, 40% after the first 6 months, and remaining 30% upon project completion and acceptance. All payments are subject to submission of required reports and compliance with contractual obligations.
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Eligibility Criteria
✓ Must have valid and notarized copies of PAN Card, P.F. & E.S.I. certificates, and G.S.T. registration.
✓ Proven experience in electrical billing or meter reading services for at least 2 years.
✓ In case of no prior experience, submit a New Bidder Certificate.
✓ Provide audited financial statements (last two years' P&L and Balance Sheet).
✓ Submit samples of previous work, if any.
✓ Partnership deeds or MOA, if applicable.
✓ Certification from authorized personnel representing the firm.
✓ Submit the original signed tender document with company seal.
| Qualification | Details |
|---|---|
| Experience | Minimum 2 years in electrical billing |
| Financial | Turnover of at least 50 lakh INR annually |
| Certification | Valid PAN, G.S.T., P.F., E.S.I. |
| Other | No prior experience? Submit New Bidder Certificate |
Note: All documents must be notarized and submitted as per tender guidelines.
Bidding Process
Process Timeline
1. TECHNICAL BID
31-01-2026 11:00
2. PRICE BID
31-01-2026 12:00
Required Forms
TECHNICAL
TENDER FESS AND EMD
User Defined Template-Standard
PRICE
Percentage Rate
Library-Secured
Required Documents
Stage - TECHNICAL BID
1
Notarized copy of “PAN CARD”
Required 2
Notarized copy of P.F. & E.S.I. certificate.
Required 3
Notarized copy of G.S.T. Registration No.
Required 4
Experience certificate (as per clause no. A(1)(I) ) of schedule “B”
Required 5
NEW BIDDER CERTIFICATE IN CASE OF NO EXPERIANCE
Required 6
Audited Copy of last two years P&L and Balance sheet (as per clause no.A (1)(II) of schedule “B”
Required 7
Samples of print outs form by HHE technical, if any work
Required 8
Partnership dead / MOA - IF ANY
Required 9
Certificate of the person who will represent on behalf of the tenderer firm.
Required 10
The original copy of the tender duly signed, stamped with company’s seal must be submitted along with the bid.
Required 11
OTHER DOCUMENTS MENTIONED IN TENDER
RequiredForm - TENDER FESS AND EMD
1
TENDER FEE RECEIPT
Required 2
EMD RECEIPT
RequiredStage - PRICE BID
1
TENDOR COPY
RequiredForm - Percentage Rate
1
TENDER COPY IN SOFT ONLY
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 30th January 2026 at 6:00 PM. Bidders must upload all required documents and bids before this time via the nProcure portal. Late submissions will not be accepted.
What documents are required for technical bid submission?
Bidders must submit notarized copies of PAN Card, P.F. & E.S.I. certificates, G.S.T. registration, experience certificates, financial statements, samples of previous work, partnership deeds if any, and the signed original tender document. All documents should be uploaded electronically as per tender instructions.
How will the evaluation process be conducted?
Bids will be evaluated based on technical competence (40%), financial bid (30%), past performance (20%), and compliance with eligibility criteria (10%). The minimum qualifying score is 70% for technical evaluation. The process involves initial technical screening followed by price bid opening for shortlisted bidders.
What is the scope of work for this tender?
The scope includes meter reading, bill generation, timely submission, and record maintenance for consumers at Khambhaliya Gate, Nagarseem, and Gokulnagar. The work spans 12 months, with responsibilities to ensure accurate billing, data security, and customer coordination, using approved meters and software.
Who can I contact for support during the bidding process?
For support, contact EE, City-2 Division at 9925210048. Assistance is available during office hours. Additionally, free vendor training sessions are held every Saturday at (n)Code Solutions, Ahmedabad, to help bidders understand online tender procedures.
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Documents 1
ET- 46 METER READING CITY-2-new _2_.pdf
TENDER_DOCUMENT