Open Power and Energy NPROCURE

Government Tender for Supply of 3 Phase SMC Meter Boxes in Surat - DGVCL

Bid Publish Date

13-Nov-2025, 3:00 pm

Bid End Date

08-Dec-2025, 6:00 pm

Progress

Issue13-Nov-2025, 3:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹11,800

Contract Form

Buy

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 4

This government tender offers an opportunity for electrical equipment suppliers to supply 3 Phase SMC Meter Boxes to Dakshin Gujarat Vij Company Ltd. (DGVCL) in Surat, Gujarat. The procurement involves the supply of durable, specifications-compliant meter boxes essential for enhancing power distribution infrastructure. The tender process includes preliminary, technical, and price evaluation stages, ensuring transparency and fairness. Eligible vendors with relevant experience, certifications, and registration are encouraged to participate. The project aims to strengthen Gujarat's electrical network, with a focus on quality, timely delivery, and compliance with technical standards. The estimated value ranges from a minimum to a maximum in INR, making it a significant opportunity for suppliers in the electrical goods sector to engage with government projects and contribute to regional power infrastructure development.

Scope Of Work

The scope of work includes the supply of 3 Phase SMC Meter Boxes with the following specifications:

  • Size: (810mm x 350mm x 230mm)
  • Material: High-grade, weather-resistant SMC (Sheet Molding Compound)
  • Compliance with technical specifications provided in the tender documents
  • Delivery to the specified address in Surat, Gujarat
  • Installation and commissioning are not included in this scope.

Key deliverables:

  • Supply of meter boxes as per approved drawings and specifications
  • Ensuring all units are tested for durability and compliance
  • Providing necessary documentation including test reports and certificates

Process for supply:

  1. Order confirmation upon bid acceptance
  2. Manufacturing and quality checks as per technical specifications
  3. Packaging to prevent damage during transit
  4. Delivery within the agreed completion period
  5. Documentation submission including test reports, certificates, and delivery challans.
Specification Details
Material Sheet Molding Compound (SMC)
Dimensions 810mm x 350mm x 230mm
Certification As per technical standards
Delivery Location Surat, Gujarat

The selected vendor must ensure compliance with all technical and safety standards specified in the tender documents.

Technical Specifications

The meter boxes must meet the following technical parameters:

Parameter Specification
Material Sheet Molding Compound (SMC)
Dimensions 810mm x 350mm x 230mm
Color As per standard specifications
IP Rating IP65 or higher for weather resistance
Certification BIS, ISO (if applicable)

Process for technical compliance:

  1. Submit filled Technical Specification and GTP duly signed.
  2. Provide sealed tender drawings.
  3. Attach notarized test reports.
  4. Ensure all amendments are incorporated.
  5. Submit notarized power of attorney and declaration documents.

All technical documents should be signed and sealed by authorized personnel and submitted before the deadline.

Financial Requirements

The total estimated budget for this procurement ranges from INR [minimum value] to INR [maximum value]. The cost breakdown includes:

Cost Element Amount (INR)
Unit Price As per bid
Total Quantity As specified in tender
Delivery Charges Included / Extra (as applicable)
Taxes As applicable

Payment terms:

  • 30% advance upon order confirmation.
  • 70% after successful delivery and acceptance.
  • Payments will be processed within 30 days of invoice submission.
  • All invoices must be supported by delivery challans, test reports, and certificates.

Bidders must specify their total bid amount inclusive of all taxes and charges, adhering to the prescribed format.

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Eligibility Criteria

  • ✓ Must have valid Vendor Registration with relevant authorities.
  • ✓ Must have experience in supplying electrical enclosures or similar products.
  • ✓ Must possess ISO certification (if applicable).
  • ✓ Must submit valid GST Registration Certificate.
  • ✓ Must provide EMD (Earnest Money Deposit) as per tender requirements.
  • ✓ Must pay the tender fee of INR 11,800 and submit proof of payment.
  • ✓ Must submit all required documents for preliminary and technical evaluation, including product specifications, test reports, and company credentials.
Financial & Qualification Criteria Details
Minimum turnover INR [insert amount] for last 3 years
Past experience At least 2 similar supply contracts in last 5 years
Certification ISO, BIS License (if applicable)
EMD As specified in tender documents
Tender Fee INR 11,800

Bidding Process

Process Timeline

1. Preliminary Stage

09-12-2025 11:00

2. Technical Stage

10-12-2025 12:00

3. Price Bid Stage

29-12-2025 11:00

Required Forms

Preliminary

DGVCL Tender Fee - Goods

User Defined Template-Standard

Required

DGVCL EMD Details - Goods

User Defined Template-Standard

Required

Technical

ANNEXURE -1_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 2_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 3_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 4_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 5_DGVCL

User Defined Template-Standard

Required

ANNEXURE- 6_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 7_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 8_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 9_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 10_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 11_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 12_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 14_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 15_DGVCL

User Defined Template-Standard

Required

IMPORTANT INSTRUCTIONS_DGVCL

User Defined Template-Standard

Required

CERTIFICATE - A_DGVCL

User Defined Template-Standard

Required

Terms as per DGVCL

User Defined Template-Standard

Required

ANNEXURE - 13_DGVCL_Revised

User Defined Template-Standard

Required

Price

Confirmation For Composition Scheme_DGVCL

User Defined Template-Standard

Required

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Payment of Tender Fee (scan copy of cash receipt/RTGS/NEFT/Online with UTR No)

Required
2

Payment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)

Required
3

EMD Exemption Documents duly notarized (if Applicable)

Required
4

Self-Certified copy of Vendor Registration

Required
5

Self- certified copy of GSTN Registration Certificate

Required
6

Cancelled Check

Required

Stage - Technical Stage

1

Technical Specification and GTP duly filled, Sealed and signed

Required
2

Tender Drawing duly Sealed and signed (if applicable)

Required
3

Tender Notice and Schedule-A duly Sealed and signed.

Required
4

Tender Commercial terms and conditions with all annexures duly Sealed and signed.

Required
5

Notarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents.

Required
6

Notarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)

Required
7

Country Boundary Certificate on 300/- Rs. non judicial stamp paper duly notarized (as per attached format in TENDER NOTICE SCHEDULE-A)

Required
8

Notarize copy of all required Type test report.

Required
9

All Amendment in ascending Order with duly signed and sealed.(if any)

Required
10

Important Instruction duly Sealed and signed

Required
11

Certificate-A of the Tender duly signed and sealed on Company’s letterhead

Required
12

Self-certified copy of valid ISO Certificate (if Applicable)

Required
13

Self-certified Copy of PAN card

Required
14

Self-certified copy of valid copy of Factory License

Required
15

Self-certified copy of Import / Export Certificate (if Applicable)

Required
16

List of Partners/Directors on firm’s letterhead duly sealed and signed with MoA OR self declaration about proprietor.

Required
17

List of Plant and Machinery and Testing Facility duly Sealed and signed

Required
18

Certified copy of Last Three years Audited Account.

Required
19

Notarized Copy of Valid BIS License (if applicable)

Required
20

BEE Certificate (if applicable)

Required
21

Self-Certified copy of order executed with GUVNL and its subsidiary company (if Applicable)

Required
22

Any other documents if required as per tender terms and conditions.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 8th December 2025 at 6:00 PM. Bidders must ensure all documents are uploaded and submitted before this time to be considered.

What are the key eligibility criteria for bidders?

Bidders must have valid vendor registration, experience in electrical goods supply, ISO certification (if applicable), GST registration, and submit all required preliminary and technical documents as specified in the tender. EMD and tender fee are mandatory.

What documents are required for the technical evaluation?

Technical documents include filled technical specifications, sealed drawings, test reports, notarized power of attorney, declaration forms, country boundary certificate, ISO/BIS licenses, and other certificates as specified. All documents must be signed and sealed.

How is the evaluation process conducted?

Evaluation is based on technical compliance (50%), price competitiveness (30%), and past experience (20%). Bids are first evaluated technically, then financially. Minimum qualifying marks are 70% in technical assessment.

Who should I contact for queries related to this tender?

All queries should be directed to Additional Chief Engineer (P), DGVCL, Corporate Office via email at [email protected]. Contact details are available on the official tender portal.

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