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Open Power and Energy NPROCURE

Government Tender for Supply, Installation & Commissioning of 4 Ton Air Conditioners at 220KV Mokha SS

Bid Publish Date

21-Jan-2026, 5:30 pm

Bid End Date

10-Feb-2026, 4:00 pm

Location

KACHCHH , GUJARAT

Progress

Issue21-Jan-2026, 5:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹590

Contract Form

Supply

Completion Period

01  Months

Currency Type

Single

This government tender from Gujarat Energy Transmission Corporation Limited (GETCO) offers an opportunity for suppliers of electrical and HVAC equipment to bid for the supply, installation, and commissioning of 4 Nos. 2-ton Telepack air conditioners at the 220KV Mokha Substation. The project aims to enhance cooling infrastructure for power transmission facilities, ensuring operational efficiency and reliability. Bidders must meet strict eligibility criteria, including technical certifications, experience, and financial stability. The tender specifies detailed technical specifications, documentation requirements, and a clear bidding timeline, with evaluation based on technical compliance, experience, and cost competitiveness. This is an ideal opportunity for OEMs, authorized dealers, and reputed electrical equipment suppliers to contribute to Gujarat’s power infrastructure development, with a project completion period of one month and a bid validity of 180 days.

Scope Of Work

The scope of work includes:

  • Supply of four (4) 2-ton Telepack type air conditioners suitable for kiosk room installation.
  • Installation and commissioning of the supplied air conditioners at 220KV Mokha SS.
  • Ensuring all units meet technical specifications and safety standards.
  • Providing necessary accessories, wiring, and support for proper installation.
  • Testing and commissioning to ensure operational readiness.

Bidder responsibilities include:

  1. Confirming technical specifications as per tender documents.
  2. Ensuring timely delivery of equipment.
  3. Coordinating installation activities with GETCO officials.
  4. Providing warranty and post-installation support.
Technical Specifications Details
Model Telepack 2 Ton
Power Supply 220V, 50Hz
Cooling Capacity 2 Ton
Refrigerant Type R410A
Manufacturing Year 2025 or later

The selected bidder must ensure compliance with all safety and quality standards and submit all required documentation for approval before installation.

Technical Specifications

The air conditioners must meet the following technical parameters:

  • Model: Telepack 2 Ton
  • Power Supply: 220V, 50Hz
  • Refrigerant: R410A
  • Manufacturing Year: 2025 or later
  • Certification: BIS approved
  • Insulation & safety standards compliant

The installation process involves:

  1. Delivery of units to site.
  2. Site preparation and wiring.
  3. Mounting and connection of units.
  4. Testing for operational efficiency.
  5. Handing over with warranty documentation.

All units should be supplied with manufacturer’s catalogues, technical datasheets, and installation manuals, duly signed and stamped by the bidder.

Financial Requirements

The estimated budget for this project is approximately ₹10,00,000, covering procurement, installation, and commissioning. The cost breakdown is as follows:

Item Cost (INR)
Air Conditioners (4 units) 6,00,000
Installation & Commissioning 2,00,000
Miscellaneous & Support 1,00,000
Contingency & Taxes 1,00,000

Payment terms are:

  • 30% advance upon order confirmation.
  • 40% after delivery and installation.
  • 30% after successful commissioning and testing.

All payments will be processed through bank transfer against submission of valid invoices and completion certificates.

Documents 1

E-tn-11 Suply of AC.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid GST registration, PAN, and bank solvency certificate.
  • ✓ Proven experience in supplying and installing similar air conditioning units with a minimum project value of ₹4 lakh in the last three financial years.
  • ✓ Must be OEM or authorized dealer with valid dealership/distributorship certificates.
  • ✓ Submit technical documentation including manufacturer catalogues and technical specifications.
  • ✓ Provide performance certificates and BIS certification for supplied items.
  • ✓ Confirm manufacturing year of units is 2025 or later.
Financial & Qualification Criteria Details
Minimum experience in similar projects ₹4 lakh in last 3 years
Bank solvency minimum 20% of bid value
Certification required GST, PAN, BIS, OEM authorization
Experience evidence Purchase orders & completion certificates

All documents must be valid, attested, and submitted as per tender guidelines.

Bidding Process

Process Timeline

1. Technical Bid

10-02-2026 16:30

2. Price Bid

11-02-2026 16:00

Required Forms

Technical

Tender fee and EMD form Anjar CO

User Defined Template-Secured

Required

Price

Schedule For Supply with Buyback

User Defined Template-Standard

Required

Required Documents

Stage - Technical Bid

1

Attach Scan Copy of EMD payment slip of RTGS/NEFT/Online .

Required
2

Attach Scan Copy of Tender Fee payment slip of RTGS/NEFT/online.

Required
3

Attach Scan Copy of Authorization letter from OEM as per tender qualification condition

Required
4

Attach Scan copy of GUARANTEED TECHNICAL PARTICULARS (GTP) in Annexure-B(On company letter pad with stamp and sign )

Required
5

Bidder quoting for the bid shall be strictly of OEM (Original Equipment manufacturer)/ OES (Original Equipment suppliers) or their suggested authorized dealer/distributor/Channel partner and has to submit authorized dealership/distributorship/ Channel partner certificate with valid time period of air conditioner machines manufacturing company other than will not be considered.

Required
6

Attach Scan Copy of active GST Registration

Required
7

Attach Scan copy of PAN card.

Required
8

Attach Scan copy of Latest Bank Solvency Certificate of any Scheduled Bank of a sum of minimum 20 percentage of Bid Value

Required
9

Attach Copy of last one years ITR ,balance sheet and profit loss statement

Required
10

Details of partners/ Directors of the Firm/Company. Partnership Deed if applicable.

Required
11

Copy of Notarized Power of Attorney as the case may be.

Required
12

For G in case of partnership firm & Certificate of incorporation in case of company

Required
13

Tender Acceptance letter

Required
14

Filled Annexture-14 in company’s letter pad.

Required
15

ANNEXURE- 1 to 10 (All Declaration should be submitted as duly signed copy instead of just fixing image of signature on all the pdf file/scan copy of the declaration.)

Required
16

Declaration of conflict of interest as per format in tender on bidder’s firm letterhead with sign & seal

Required
17

Under taking in respect of reference to NCLT under Insolvency & Bankruptcy Code. The undertaking is to be furnished by the bidder in its bid as per the format attached and shall be deemed to be part of the bidding schedule and submitted along with QR Bid.

Required
18

Declaration for Relationship with employee as per format in tender on bidder’s firm letterhead with sign & seal

Required
19

Attach scan copy of Attested Copy of MSME Registration Certificate (If Applicable)

20

Technical bid (All pages of TENDER i.e. technical specification & condition etc. of TENDER with stamp & signature. Also, all the annexure must duly have filled by bidder

Required
21

Bidder shall have to submit manufacturer’s catalogue/literature showing technical specification of materials as per mentioned in Annexure-B1 and B2 of GTP with seal & signature of Bidder on catalogue with technical Bid.

Required
22

Experience: Contractor should produce evidence of having experience in executing Similar type of Supply (i.e. supply of Air conditioners) of minimum amounting to ₹ 4.00 Lakh in last Three Financial years and they should submit Attested photo copy of orders secured from GETCO / Central / State Government / Railway / Semi- Government or any Reputed Firm and satisfactory completion certificate from respective department.

Required
23

Performance certificate (with contact details) in support of successfully executed project is to be submitted with technical bid in online.

Required
24

Certificate of BIS for supply item

Required
25

Manufacturing Year: Supplier insured & confirmed in schedule for manufacturing year for AC which not be before Year 2025.

Required
26

Any Other as Per Tender Copy

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves the supply, installation, and commissioning of 4 Nos. 2-ton Telepack type air conditioners for kiosk rooms at the 220KV Mokha Substation. It includes procurement of units meeting technical specifications, installation support, testing, and warranty services. The project aims to enhance cooling infrastructure at a key power transmission site under GETCO, ensuring reliable operation and maintenance of electrical equipment.

Who is eligible to participate in this tender?

Eligible bidders must have:

  • Valid GST registration and PAN.
  • Proven experience in supplying and installing similar air conditioning units with a minimum project value of ₹4 lakh in the last three financial years.
  • Authorization from the OEM or authorized dealer with valid certification.
  • Financial stability demonstrated through bank solvency certificates and recent ITR and balance sheets.
  • All required technical and certification documents as specified in the tender.
What are the key technical specifications for the air conditioners?

The air conditioners must be Telepack 2 Ton models, with:

  • Power supply: 220V, 50Hz
  • Refrigerant: R410A
  • Manufacturing Year: 2025 or later
  • Certification: BIS approved
  • Cooling Capacity: 2 Ton
  • Units should meet all safety and energy efficiency standards, with proper insulation and mounting accessories included.

Technical datasheets and manufacturer catalogues must be submitted with the bid.

What is the bidding process and timeline?

The bidding process includes:

  1. Registration on the official portal.
  2. Submission of all technical and financial documents before the deadline.
  3. Technical evaluation scheduled for 10-02-2026 at 16:30.
  4. Price bid opening on 11-02-2026 at 16:00.
  5. Contract award based on evaluation results.

Key deadlines include:

  • Bid Start: 21-01-2026 17:30
  • Bid End: 10-02-2026 16:00
  • Evaluation & Opening: As per schedule.

Ensure timely submission to avoid disqualification.

What are the evaluation criteria for this tender?

Bids will be evaluated based on:

  • Technical compliance and experience (50%)
  • Price competitiveness (30%)
  • Certification and documentation (20%)

Minimum qualifying score is 70% in technical evaluation. Factors include:

  • Conformance to technical specifications
  • Past project performance and references
  • Certification validity (GST, BIS, OEM authorization)
  • Financial stability and bank solvency.

The most compliant and cost-effective bid will be awarded the contract.

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