Open State Governments & UT NPROCURE

Government Tender for Supply of Paper and Rubber Parts for Transformer Repairing Unit in Bhavnagar

Bid Publish Date

18-Nov-2025, 5:30 pm

Bid End Date

10-Dec-2025, 6:00 pm

Value

₹3,00,000

Location

BHAVNAGAR , GUJARAT

Progress

Issue18-Nov-2025, 5:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹590

Contract Form

Supply

Completion Period

30  Days

Currency Type

Single

Categories 4

ELECTRICAL SUBSTATION MISCELLANEOUS STATIC CONVERTERS SUB STATION

This government tender offers a valuable opportunity for suppliers specializing in electrical spare parts, rubber, and paper components to participate in the public procurement process in Gujarat. Managed by Paschim Gujarat Vij Company Limited, the tender involves supplying essential materials for transformer repair and maintenance at Bhavnagar. The project emphasizes quality standards, timely delivery, and transparent bidding procedures. With an estimated budget of INR 3,00,000 and a completion timeline of 30 days, qualified vendors are encouraged to submit their bids through the online portal before the deadline. The tender process includes pre-bid training, comprehensive documentation, and strict evaluation criteria to ensure best value for the government. This opportunity is ideal for companies with proven experience in electrical components manufacturing or supply, aiming to contribute to state infrastructure development and reliable power distribution in Gujarat.

Scope Of Work

The selected supplier will be responsible for the following:

  • Supply of high-quality paper and rubber parts as per the attached Schedule B.
  • Delivery of materials to the specified location at Bhavnagar within 30 days from the award date.
  • Compliance with technical specifications outlined in the tender documents.
  • Ensuring all materials meet safety and quality standards mandated by the government.

The process involves:

  1. Bid submission via the online portal within the stipulated dates.
  2. Technical and financial evaluation by the designated authorities.
  3. Awarding of contract to the successful bidder.
  4. Material delivery and installation as per schedule.

The scope also includes providing all necessary documentation, certificates, and compliance reports as specified in the tender guidelines.

Technical Specifications

The technical specifications for the paper and rubber parts are as follows:

Item Specification
Paper parts Must conform to IS 1077 standards, thickness 0.5mm - 2mm
Rubber parts Must meet IS 5382 standards, tensile strength ≥ 10 MPa

The materials should be durable, resistant to environmental factors, and suitable for electrical insulation purposes. Suppliers must provide test certificates and quality assurance documents. The procurement process involves:

  1. Submission of samples for testing.
  2. Certification of materials.
  3. Final approval before bulk supply.

All technical parameters must adhere strictly to the standards specified in the tender documents.

Financial Requirements

The estimated budget for this tender is INR 3,00,000. The cost breakdown is as follows:

Item Cost (INR)
Paper parts 1,50,000
Rubber parts 1,50,000

Payment terms include:

  • 50% payment upon delivery and verification of materials.
  • Remaining 50% after successful installation and acceptance.
  • Payments will be processed through bank transfer within 15 days of invoice submission.
  • All costs must be inclusive of taxes and applicable duties.

Bidders must submit a detailed financial proposal aligned with these guidelines.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid PAN Card, GST registration, and EMD paid proof.
  • ✓ Experience in supplying electrical spare parts or related materials for government projects.
  • ✓ Submit all required documents including experience certificates, partnership deeds (if applicable), and affidavits.
  • ✓ No pending legal cases or pending affidavits.
Qualification Requirement Details
Financial Turnover Minimum INR 1,00,000 in the last financial year
Experience At least 2 years in supplying electrical or rubber/paper components
Certification Valid GST and PAN certificates
Legal Compliance No pending cases or legal disputes

Applicants must submit all documents as per the specified list to qualify for the bidding process.

Bidding Process

Process Timeline

1. PRILIMANRY

11-12-2025 11:00

2. COMMERCIAL STAGE

11-12-2025 17:30

Required Forms

PRILIMANRY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Price Bid-PAPER AND RUBBER PARTS

User Defined Template-Secured

Required

Required Documents

Stage - PRILIMANRY

1

Kindly Attached Copy Of PAN Card Details-self attested

Required
2

Kindly Attached Copy Of Tender Fee Details

Required
3

Kindly Attached Copy Of EMD Details

Required
4

Kindly Attached Copy Of GST Certificate / Registration Copy

Required
5

Kindly Attached Copy Of duly signed all Tender Copies

Required
6

EXPERINCE CERTIFICATE COPY

Required
7

NO CASE PENDING AFFIDAVIT

Required
8

Partnership deed if applicable

Required
9

Annexure A- Relation with employee declaration

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to procure high-quality paper and rubber parts required for transformer repairing activities at the Bhavnagar location, ensuring reliable electricity supply and maintenance efficiency for the region's power infrastructure.

Who can participate in this tender?

Eligible bidders include manufacturers, suppliers, and vendors with experience in electrical spare parts, rubber, and paper materials. They must meet the specified eligibility criteria, including valid GST, PAN, and experience certificates.

What are the key documents required for bid submission?

Bidders must submit:

  • PAN Card (self-attested)
  • GST Certificate / Registration
  • Tender Fee receipt
  • EMD proof
  • Experience certificates
  • All tender copies signed and affidavits as specified in the tender document.
    Ensure all documents are uploaded before the deadline.
What is the evaluation process for this tender?

Bids will be evaluated based on technical compliance, cost, delivery schedule, and experience. The process includes public bid opening, technical and financial evaluation, and contract award to the highest scoring bidder. Minimum thresholds ensure quality and compliance.

How can I get assistance or clarifications regarding the tender?

Bidders can contact the Paschim Gujarat Vij Company Limited, Bhavnagar Division via email ([email protected]) or phone (+91-79-40007517). Support is available during working hours, and attending the scheduled vendor training sessions is recommended for smooth participation.

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