Custom Bid for Services - Surajkund Crafts Mela
National Backward Classes Finance And Development Corporation
WEST DELHI, DELHI
Posted:
10 January 2025
Closed:
23 January 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Swadeshi Mela Mandap Decoration Work in Thangadh Gujarat
Bid Publish Date
13-Feb-2026, 7:45 pm
Bid End Date
21-Feb-2026, 6:00 pm
Value
₹0
Location
Progress
Issue13-Feb-2026, 7:45 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
2
This government tender offers a unique opportunity for experienced event decorators and cultural event management companies to participate in the Mandap Decoration work for the Swadeshi Mela in Thangadh, Gujarat. Organized by Thangadh Nagarpalika, this project involves designing and executing vibrant, culturally relevant decorations for the festival. The tender process is open to qualified vendors with proven experience, technical capability, and adherence to safety standards. The project duration is 12 months, with a budget that includes decoration materials, manpower, and installation costs. Bidders must submit their proposals electronically through the nProcure portal by the specified deadline, following detailed instructions outlined in the tender document. Successful bidders will be selected based on technical excellence, cost competitiveness, and past project experience. This is an excellent opportunity to showcase your expertise in large-scale public festival decoration, working closely with government authorities to create a memorable cultural event.
Scope Of Work
The successful bidder will be responsible for the complete decoration of Mandaps for the Swadeshi Mela in Thangadh. The scope includes:
- Designing and executing decorative themes aligned with the festival's cultural essence
- Supplying all required decoration materials, including fabrics, lighting, and ornamental accessories
- Installing and dismantling decorations within the specified timeline
- Ensuring safety and adherence to local regulations during installation
Key deliverables include:
- Complete Mandap setup as per approved designs
- Maintenance and supervision during the event
- Post-event dismantling and cleanup
The process involves:
- Submission of technical and financial bids by the deadline.
- Evaluation of bids based on predefined criteria.
- Contract award and commencement of work.
- Regular monitoring and quality checks during the event period.
| Specification | Details |
|---|---|
| Decoration Material | Fabric, lighting, ornamental items |
| Design Theme | Cultural, vibrant, festival-specific |
| Installation Timeline | 7 days prior to event start |
| Dismantling | Within 2 days post event |
All work must comply with the specifications provided in the tender document available for download.
Technical Specifications
The decoration work must adhere to the following technical parameters:
| Parameter | Specification |
|---|---|
| Material Quality | High-grade, fire-retardant fabrics and lighting |
| Design Standards | Culturally relevant, visually appealing |
| Safety Compliance | Conformity with local safety regulations |
| Installation Method | Secure fixing with minimal damage |
| Dismantling | Safe removal without damage to public property |
Bidders must provide detailed technical proposals including material samples and installation plans. The process involves:
- Submission of technical bid with supporting documents.
- Technical evaluation based on design quality, safety, and compliance.
- Approval before procurement and installation.
Financial Requirements
The estimated budget for the decoration work is INR 0.00, with a tender fee of INR 500. The financial bid should include detailed cost breakdowns covering:
| Cost Component | Estimated Amount (INR) |
|---|---|
| Material Procurement | To be quoted |
| Labour Charges | To be quoted |
| Transportation | To be quoted |
| Miscellaneous | To be quoted |
Payment terms are as follows:
- 30% advance upon contract signing.
- 50% after completion of installation.
- Remaining 20% after successful event execution.
All financial proposals must be valid for 120 days from the bid submission deadline.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Others-Goods
Authority & Contact
Officer Inviting Bids
The Chief Officer, Thangadh Nagarpalika
Bid Opening Authority
The Chief Officer, Thangadh Nagarpalika
Address
Near Azad Chowk, Thangadh
Contact Details
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Documents 1
Tender Thangadh Mandap.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid registration under relevant local or state authorities.
- ✓ Proven experience in event decoration, preferably for government or large public events.
- ✓ Ability to supply all decoration materials and manpower.
- ✓ Should possess necessary licenses and certifications.
- ✓ Financial stability demonstrated through relevant documents.
| Qualification Requirement | Details |
|---|---|
| Experience | Minimum 3 years in event decoration |
| Financial Turnover | At least INR 10 lakhs annually for the past 2 years |
| Certification | Valid trade licenses and safety certificates |
| Past Projects | Evidence of successful completion of similar projects |
All submitted documents must be valid and up-to-date to qualify for the bidding process.
Bidding Process
Process Timeline
1. Preliminary
24-02-2026 11:00
2. Commercial
24-02-2026 11:30
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary
1
Necessary Doument
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 21st February 2026 at 18:00 hours. Bidders must upload all required documents before this time via the nProcure portal to be considered.
What documents are required to participate in this tender?
Bidders need to submit the Necessary Document as specified in the tender, along with the tender fee proof if applicable. Additional documents include registration certificates, experience proofs, and safety certifications as outlined in the tender notice.
How can I prepare for the online bidding process?
Bidders are encouraged to attend the free vendor training sessions organized every Saturday at (n)code solutions, Ahmedabad. You must procure a valid Digital Certificate as per the IT Act-2000 to sign electronic bids. Detailed guidance is available in the tender document and support team contact details.
What is the scope of work for the Mandap Decoration?
The scope includes designing, procuring, installing, and dismantling festival-themed decorations for the Mandaps, ensuring safety, quality, and timely completion. All work must adhere to specified technical standards and safety regulations.
Who is the contact person for further inquiries?
All inquiries should be directed to The Chief Officer, Thangadh Nagarpalika at [email protected]. Additional support is available from the (n)code solutions support team at GNFC Ltd., Ahmedabad.
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Documents 1
Tender Thangadh Mandap.pdf
TENDER_DOCUMENT