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Open State Governments & UT NPROCURE

Government Tender for Providing Temporary Illumination at Mamlatdar Offices in Ahmedabad for Republic Day 2026

Bid Publish Date

08-Jan-2026, 3:30 pm

Bid End Date

19-Jan-2026, 4:00 pm

Value

₹3,54,563

Location

AHMADABAD , GUJARAT

Progress

Issue08-Jan-2026, 3:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers electrical contractors an exclusive opportunity to participate in a high-profile project for providing temporary illumination at Mamlatdar offices in Ahmedabad during the Republic Day 2026 celebrations. The project involves designing, installing, and testing festive lighting systems at two key government offices on 25th and 26th January 2026. The tender emphasizes strict eligibility criteria, including valid licenses, experience in similar projects, and financial stability, ensuring only qualified bidders participate. With an estimated project value of Rs. 3,54,562.58, this tender is ideal for reputed electrical service providers seeking to demonstrate their capabilities in government projects. The process is transparent, with detailed evaluation criteria, clear deadlines, and comprehensive documentation. Bidders are encouraged to attend free vendor training sessions and submit their proposals via the official online portal, nProcure. This initiative aims to showcase the vibrant spirit of Republic Day while promoting safety and quality in electrical installations.

Scope Of Work

The scope of work includes:

  • Design and installation of temporary illumination systems at Mamlatdar offices in Daskroi and Asharva, Ahmedabad.
  • Electrical setup including wiring, lighting fixtures, and safety measures.
  • Testing and commissioning of all lighting equipment before the event.
  • Removal and cleanup post-event, ensuring no damage or safety hazards.

The process involves:

  1. Site inspection and assessment to plan the lighting layout.
  2. Preparation of technical drawings and submission for approval.
  3. Procurement of lighting materials and equipment as per specifications.
  4. Installation of lighting fixtures, ensuring adherence to safety standards.
  5. Testing and quality checks to confirm proper operation.
  6. Event execution on 25th and 26th January 2026.
  7. Dismantling and site clearance after the event.

Key deliverables include a detailed project plan, safety compliance certificates, and a completion report. Bidders must ensure timely delivery within the stipulated completion period, as specified in the tender document.

Technical Specifications

The technical specifications include:

Parameter Requirement
Power Supply 230V AC, 50Hz, single-phase
Lighting Fixtures LED-based, energy-efficient, weatherproof
Control System Manual and remote-controlled options
Safety Standards Compliant with IS 1646 and IEC standards
Installation Height As per approved technical drawings
Testing Voltage stability, safety checks, and operational testing

Sequential procedures:

  1. Site assessment and planning.
  2. Procurement of approved lighting fixtures.
  3. Installation as per approved drawings.
  4. Testing and commissioning.
  5. Final approval before the event.

All materials must be compliant with government safety and quality standards, and installation must adhere to local electrical codes.

Financial Requirements

The estimated project cost is Rs. 3,54,562.58. Bidders must submit a bid with a detailed cost breakdown, including material costs, labor, and miscellaneous expenses. The bid should also include the tender fee of Rs. 600 and a security deposit of Rs. 20,000 in the form of FDR. Payments will be made as per the following schedule:

  • 30% advance upon contract signing.
  • 50% after installation and successful testing.
  • 20% after project completion and approval.

All financial documents must be valid and submitted along with the bid, including bank solvency certificates and proof of previous work.

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Eligibility Criteria

  • ✓ Must have a valid Electrical Contractor License issued by the Gujarat Licensing Board.
  • ✓ Must possess at least 5 years of relevant experience in electrical lighting projects, especially government or large-scale events.
  • ✓ Must submit a minimum of 3 completed projects of similar scope in the last 5 years, with at least 40% of the tendered amount.
  • ✓ Financial stability evidenced by a bank solvency certificate of at least 20% of the estimated project cost issued in 2026.
  • ✓ Must provide valid registration certificates for GST, PAN, and registration as an approved contractor in E2 class or above.
  • ✓ Must submit a security deposit of Rs. 20,000 in the form of an FDR valid for at least 6 months.
  • ✓ Bidders should have a proven track record of safety compliance and timely project delivery.
Qualification Details
License Valid Electrical Contractor License (Gujarat)
Experience Minimum 5 years in electrical lighting projects
Past Projects 3 projects of similar scope in last 5 years
Financial Bank solvency certificate of 20% of estimated cost
Registration GST, PAN, and contractor registration certificates
Security Deposit Rs. 20,000 FDR valid for 6 months

Bidding Process

Process Timeline

1. Preliminary Stage

19-01-2026 16:05

2. Commercial Stage

19-01-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

01. Upload Scan Copy of Tender fee of Rs.600/- in the form of Demand Draft Only (Cash Not Acceptable) in favour of Dy.Executive Engineer, Ahmedabad Electrical sub Division, Ahmedabad. Payable at Ahmedabad from any nationalized / Scheduled Bank. (DD for Tender fee must be purchased from the account of Bidder)

Required
2

02. Upload Scan copy of Earnest Money Deposit/Security Deposit Rs. 20000/- in the form of FDR (with a validity period of not less than 6 months) from nationalized / scheduled bank in favour of Dy.Executive Engineer, Ahmedabad Electrical sub Division, Ahmedabad.Payable at Ahmedabad (FDR for EMD must be purchased from the account of bidder)

Required
3

03. Upload Scan Copy of Registration Certificate of approved contractor in E2 Class and above category from R & B Department / Irrigation Dept. (Certificate renewal receipt will not be accepted)

Required
4

04. Upload Scan Copy of Valid Bank Solvency required 20 percent of Estimated Cost put to tender of Scheduled / Nationalized Bank issued in the current calendar year 2026 only.

Required
5

05. Upload Scan Copy of Permanent Account Number Issued by Income Tax.

Required
6

06. Upload Scan Copy of GST Registration Certificate.

Required
7

07. Upload Scan Copy of Valid Electrical Contractor License Issue by the Licensing Board of Government go Gujarat. (Certificate renewal receipt will not be accepted)

Required
8

08. Kindly attach scan copy of similar work Last 5 Year. (Form 3A is Required) for an amount Not less than 40 Percentage of Amount put to tender.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 19th January 2026 at 4:00 PM. Bidders must upload all required documents and bid proposals before this time to be considered.

What documents are required to participate in this tender?

Participants must submit:

  • Tender fee of Rs. 600 via Demand Draft
  • Rs. 20,000 FDR as earnest money deposit
  • Valid Electrical Contractor License
  • Registration certificates for GST and PAN
  • Bank solvency certificate
  • Experience proof of similar projects in the last 5 years
  • Other relevant certifications as specified in the eligibility criteria.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (40%), financial offer (30%), past project performance (20%), and compliance with technical specifications (10%). Minimum qualifying marks are 60%. The highest-scoring bids will be shortlisted for award.

Can I attend the vendor training sessions?

Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad. These sessions help bidders understand the online bidding process, technical requirements, and submission guidelines.

What is the scope of work for this tender?

The scope includes designing, installing, testing, and dismantling temporary illumination at Mamlatdar offices in Daskroi and Asharva for Republic Day 2026. It covers electrical setup, safety compliance, timely execution, and post-event cleanup, ensuring vibrant and secure lighting for the celebrations.

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