Bid Publish Date
25-Jun-2026, 5:00 pm
Bid End Date
03-Jul-2026, 12:00 pm
Value
₹31,02,263
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers a unique opportunity for electrical and multimedia service providers to supply temporary LED screens, videography, and multimedia setup in Himatnagar for the Prime Minister's upcoming visit. The project involves installation, operation, and dismantling of high-quality visual equipment at key locations, ensuring seamless event coverage. Bidders must meet strict eligibility criteria, including relevant experience, financial stability, and valid licenses. The tender is managed by the Electrical Division of Sabarkantha district under the Department of Roads and Buildings, Gujarat. With an estimated value of Rs. 31,02,262.99, this project is ideal for experienced contractors seeking to contribute to a significant government event while showcasing their technical expertise. The process involves online submission, technical evaluation, and transparent award procedures, offering a rewarding opportunity for qualified bidders in the electrical and multimedia sectors.
• Installation of Temporary LED Screens and Videography Equipment at designated locations within Himatnagar jurisdiction.
• Setup and Testing of multimedia systems, ensuring compliance with technical specifications.
• Operational Support during the Prime Minister's visit, including real-time management of screens and video feeds.
• Dismantling and Removal of equipment post-event, ensuring site cleanliness.
The process involves:
Key deliverables include:
Specifications comparison table:
| Parameter | Requirement |
|---|---|
| Screen Size | As per tender document attached |
| Resolution | Minimum Full HD (1080p) |
| Power Supply | Reliable, uninterrupted power supply |
| Connectivity | Wired and wireless options |
| Content Management | Remote and on-site control |
All equipment must meet the technical standards specified in the tender documents, including safety, durability, and performance criteria.
| Parameter | Specification |
|---|---|
| Display Resolution | Full HD (1920x1080) or higher |
| Screen Size | As specified in tender documents |
| Power Supply | 220V AC, stable supply with backup |
| Connectivity | Ethernet, Wi-Fi, HDMI, SDI |
| Content Control | Remote and manual operation |
| Operating Temperature | 0°C to 45°C |
| Certification | ISO, CE, or equivalent |
Sequence of procedures:
All technical equipment must adhere to the standards specified in the tender documents, ensuring safety, durability, and high performance.
The estimated project cost is Rs. 31,02,262.99. The financial bid should include a detailed breakdown of costs such as equipment rental, installation charges, operational support, and dismantling. The bidder must submit a bid security deposit of Rs. 32,000 in the form of an FDR, valid for at least 165 days from the last date of submission. Payment terms include an initial advance upon contract signing, with subsequent payments linked to project milestones. The total bid amount should be inclusive of all applicable taxes and duties. The financial proposal must be submitted electronically via the nProcure portal, adhering to the format specified in the tender documents.
Tender Category
Service
Tender Value
₹31,02,263
Bid To RA
No
Item Category
Electrical
Officer Inviting Bids
EXECUTIVE ENGINEER, Electrical (R&B) Division, Himatnagar
Bid Opening Authority
EXECUTIVE ENGINEER, Electrical (R&B) Division, Himatnagar
Address
OPP SUB JAIL, HIMMATNAGAR - IDEAR ROAD, HIMMATNAGAR, SABARKANTHA
Contact Details
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PWD- Roads and Bridges
BHOPAL, MADHYA PRADESH
N/A
SOUTH ANDAMANS, ANDAMAN AND NICOBAR ISLANDS
N/A
NANDED, MAHARASHTRA
N/A
SOUTH ANDAMANS, ANDAMAN AND NICOBAR ISLANDS
N/A
KARAIKAL, PUDUCHERRY
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✓ Must have valid registration and licenses for electrical and multimedia services.
✓ Proven experience in large-scale event setups with similar scope.
✓ Financial stability with an annual turnover of at least twice the estimated project cost (Rs. 62,04,526) in any of the last five financial years.
✓ Submission of EMD of Rs. 32,000 in the form of FDR, valid for at least 165 days from bid submission.
✓ Submission of valid Income Tax PAN and GST registration certificates.
✓ Solvency certificate from a scheduled or nationalized bank covering at least 20% of the tender value.
✓ No blacklisting status, supported by an affidavit on Rs. 300 stamp paper.
✓ Experience in Prime Minister’s program-related work, specifically in Gujarat, involving LED screens, videography, or multimedia setup.
✓ Valid electrical contractor license issued by the competent authority.
| Qualification | Details |
|---|---|
| Experience | Minimum 1 similar project in last 5 years |
| Financial | Turnover ≥ Rs. 62,04,526 |
| License | Valid electrical and multimedia licenses |
| Experience in Govt. Projects | Must have completed at least one Prime Minister’s program in Gujarat |
| Blacklist Status | Not blacklisted by any government department |
03-07-2026 12:02
03-07-2026 12:05
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
[1] D.D. for Tender Fee of Rs.1500.00.
Required[2] EMD in form of the FDR of Rs.32000.00 only. (Minimum for 165 Days from the last date of online submission of tender.) Exemption certificate will not be considered/accepted.
Required[3] Certified copy of Income Tax PAN Card.
Required[4] Solvency Certificate of Scheduled/ Nationalized Bank for current calendar Year (2026) / should be valid at the time of opening the Tender (Minimum 20Percentage of amount put to tender).
Required[5] Latest valid license of Electrical Contractor issued by the IMP or Energy & Petrochemical Department. Renewal Receipt will not be considered/accepted.
Required[6] Valid Registration Certificate in appropriate class (E1 or Above)
Required[7] Essential experience in Form 3A (which is online submitted by the bidder) of Hon`ble Prime Minister of India program that has successfully completed in last five years in Gujarat state. One similar work of Hon`ble Prime Minister of India program in the Gujarat state. The Form 3A amount shall not be less than 50Percentage of the tender amount (i.e.Rs.15,51,132). (From-3A amount will be calculated as follows: (1) if the work is completed on or before Nov-2023, then 18Percentage GST amount will be deducted from the amount shown in Form-3A which is online submitted by the bidder. (2) if the work is completed after Nov-2023 then full amount as per the Form 3A which is online submitted by the bidder will be consider/accepted.) Similar work means having an experience of LED Screen, Live video and watch out software Work in the program of the Hon`ble Prime Minister of India, in the state of Gujarat. Only Videography and Photography Works will not be consider/accepted. If the Work (shown in Form-3A) carried out/Organized by State Government, then only it will be considered/accepted.
Required[8] The bidders should have GST registration. (Certified copy of registration).
Required[9] Bidder has to submit affidavit on 300 Rupees Stamp paper that, it (bidder) is not blacklisted by any government department of Gujarat or any other state.(Annexure-I)
Required[10] The Bidder must submit on affidavit on 300 Rupees Stamp paper as stated in Annexure-II.
Required[11] Annual turnover in any one of the last Five Financial years (2021-2026), ending 31st march of the previous financial year, should be at least 2 times of the estimated cost put to Tender. i.e.(62,04,526.00) Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate.
RequiredKey insights about GUJARAT tender market
This tender aims to appoint qualified contractors to provide temporary LED screens, videography, and multimedia setup in Himatnagar district for the Prime Minister's upcoming visit. The project ensures high-quality visual communication during the event, facilitating seamless coverage and display at designated locations.
Bidders must possess valid licenses, experience in large-scale government events, and financial stability with an annual turnover of at least Rs. 62,04,526 in any of the last five years. They must also submit EMD of Rs. 32,000, GST registration, and no blacklisting affidavits. Experience in Prime Minister’s programs in Gujarat is highly preferred.
The equipment must support Full HD resolution with minimum specifications as specified in the tender documents. Key parameters include screen size, resolution, power supply, connectivity options, and safety certifications. The setup should ensure reliable performance during the event with remote content management capabilities.
Bidders must download the tender documents, prepare their technical and financial bids, and submit electronically via the nProcure portal before the deadline. Physical submissions are not accepted. Support and training are available at the vendor training camp held every Saturday at (n)Code Solutions, Gujarat.
Bids will be evaluated based on technical competence (40%), cost (40%), and eligibility credentials (20%). Bidders must meet minimum thresholds in each category. The highest scoring eligible bid will be awarded the contract, with evaluation results announced shortly after bid opening.
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