Open State Governments & UT NPROCURE

Government Tender for Transport & Labour Contract 2026-28 in Chhotaudepur, Gujarat

Bid Publish Date

15-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Value

₹9,97,20,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue15-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹17,700

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 3

TRANSPORT TRANSPORTATION LABOUR

This government tender offers an exciting opportunity for transportation companies to participate in the Transport (Incl. Labour) Contract 2026-28 in Chhotaudepur, Gujarat. Managed by the Gujarat State Civil Supplies Corporation Ltd, the tender aims to secure reliable logistics services for government supply chain operations. Bidders must meet strict eligibility criteria, including submission of financial, vehicle, and experience documents, ensuring compliance with safety and technical standards. The contract spans 24 months with an estimated value of INR 99.72 million, providing long-term collaboration prospects. The process involves online bid submission, detailed evaluation, and transparent award procedures. Companies specializing in fleet management, transportation, and logistics are encouraged to bid, leveraging this opportunity to work with government agencies and enhance their portfolio in public sector projects.

Scope Of Work

The scope of work includes providing transportation services with labor support for government supply chain operations in Chhotaudepur, Gujarat, for the period 2026-28. Key deliverables include:

  • Provision of owned or leased vehicles as per specifications.
  • Deployment of trained drivers and support staff.
  • Ensuring vehicle maintenance, insurance, fitness, and registration are up-to-date.
  • Adherence to safety and operational standards.
  • Regular reporting and compliance with GPS sharing requirements.

The process involves:

  1. Submission of bid documents including technical and financial proposals.
  2. Evaluation of bids based on eligibility, experience, and financial capacity.
  3. Contract award to the most suitable bidder.
  4. Implementation and ongoing monitoring of transportation services.
Vehicle Type Manufacturing Year Registration Validity Insurance Status
All vehicles After 2010 Valid as per R.C. Active and valid

Bidders must ensure compliance with all technical, safety, and contractual requirements specified in the tender document.

Technical Specifications

Vehicles must be manufactured after 2010 and have valid registration, fitness, and insurance certificates. The technical parameters include:

Parameter Requirement
Manufacturing Year After 2010
Vehicle Type As specified in Annexure-3 and 3A
Registration Validity As per R.C. Book
Insurance & Fitness Valid and up-to-date
Vehicle Documents R.C. Book, PUC, Insurance, Screen Report

The process involves:

  1. Vehicle inspection and verification of documents.
  2. Adherence to GPS sharing protocols.
  3. Regular maintenance and compliance with safety standards.

Bidders must ensure all vehicles meet these technical specifications for eligibility and contract fulfillment.

Financial Requirements

The estimated contract value is approximately INR 99,720,000. The financial bid should be submitted as per the prescribed format, with a bid security deposit (EMD) to be paid in Gandhinagar. The total cost breakdown includes:

Cost Element Approximate Value
Base Contract INR 99,720,000
Bid Security (EMD) As specified in tender

Payment terms are aligned with project milestones and contractual obligations. Bidders must submit a detailed financial proposal, including taxes and other applicable charges, in the online portal. The bid validity period is 180 days from the bid submission date.

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Eligibility Criteria

✓ Must possess valid PAN Card, GSTN Registration, and PF Certificate.
✓ MSME registration is mandatory; if not registered, submit a letter on company letterhead stating non-registration.
✓ Provide notarized partnership deed (if applicable), certificate of incorporation for companies, or registration certificate for societies/trusts.
✓ Demonstrate financial stability with turnover certificates for at least three out of the last four financial years, duly certified by a Chartered Accountant with UDIN.
✓ Submit experience certificates for at least two years of relevant transportation experience within the last five years.
✓ Vehicle documents including R.C. Book, Fitness, PUC, Insurance, and registration details.
✓ Provide income tax returns for three out of the last four years.
✓ Submit self-declaration of not being blacklisted or debarred.
✓ Share GPS sharing authorization as per tender requirements.
✓ Submit notarized declaration on Rs.300/- stamp paper.
✓ Complete registration form as per tender guidelines.

Criterion Requirement
Financial Turnover & Balance Sheet for last 3 years
Experience 2 years of relevant transport experience
Vehicle Valid registration, fitness, insurance
Documents All mandatory certificates and declarations

All submissions must be complete and conform to the detailed eligibility criteria outlined in the tender documentation.

Bidding Process

Process Timeline

1. Preliminary Stage

30-12-2025 12:00

2. Commercial Stage

Required Forms

Preliminary

Tender Fee & EMD

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Pan Card

Required
2

PF Certificate

Required
3

GSTN Registration Certificate

Required
4

MSME Registration Certificate required. If not registered for MSME then provide on letter head that your company is not registered for MSME with Company signed and stamp

Required
5

(A) For Partnership firm: Notarized Partnership Deed, power of attorney and ROF document(as per tender condition) (B) For Company: Certificate Of Incorporation/(C) For Co-Operative Society/Trust: Valid Registration Certificate (D) For Propiter: Copy of certificate from Panchayat or Municipal Corporation/ any govt. department

Required
6

Turnover certificate of any 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant in format as per Tender Documents (Annexure-1) With UDIN Number

Required
7

Balance sheet and profit loss of 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant With UDIN Number

Required
8

For Owned Vehicle- As per Tender Annexure-3 and For Leased Vehicle as per Tender Annexure-3(A)

Required
9

For required vehicle documents :All Vehicle R.C. Book, Fitness, PUC, Insurance, or Screen Report In Screen Report - Registration, Velidity, Fintess, Insurant, Vehicle name must be mentioned( As per mParivan portal) Every vehicle must be manufactured after year2010

Required
10

Experience certificate of any 02 F.Y. years out of the last 5 F.Y.2020-21(Audited), 2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
11

Income Tex REturn of any 3 F.Y. years out of the last 04 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
12

Cancelled Cheque

Required
13

Self Declatration of not being blacklisted/debarred by any State/Central Govt./PSU on letterhead

Required
14

Authorization letter of sharing details of GPS with GSCSC as per Tender document (Annexure - 6)

Required
15

Notarise Declration Stamp Paper of Rs.300/- As per tender Document

Required
16

Registration Form as per the tender document

Required
17

If any other documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 29-12-2025 at 18:00. Bidders must submit all required documents electronically before this time to be considered for evaluation.

What documents are required to qualify for this tender?

Eligible bidders must submit PAN Card, GSTN Registration, MSME Certificate (or letter of non-registration), Partnership Deed or Incorporation Certificate, Turnover Certificates, Vehicle Documents, Income Tax Returns, and other specified declarations as detailed in the tender document.

How will the evaluation of bids be conducted?

Bids will be evaluated based on eligibility verification, experience, financial strength, and technical compliance. The process involves scoring each criterion, with minimum thresholds for eligibility, and the highest-scoring bid will be awarded the contract.

Are physical documents required at any stage?

No, all submissions are to be made electronically via the official portal. Physical documents are not accepted unless specifically requested during the evaluation process.

What is the scope of work for this tender?

The scope includes providing transportation services with labor support, vehicle maintenance, GPS sharing, and compliance with safety standards for government supply chain operations in Chhotaudepur, Gujarat, over a 24-month period.

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