Open State Governments & UT NPROCURE

Gujarat Government Transport & Labour Contract Tender 2026-28 in Surat

Bid Publish Date

15-Dec-2025, 9:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Value

₹13,69,30,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue15-Dec-2025, 9:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹17,700

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 3

TRANSPORT TRANSPORTATION LABOUR

The Gujarat State Civil Supplies Corporation Ltd invites sealed electronic bids for the Transport (Incl. Labour) Contract 2026-28 in Surat. This open tender offers a significant opportunity for experienced transport firms to provide comprehensive vehicle and labour services over a 24-month period, with an estimated value of INR 136.93 million. Bidders must meet strict eligibility criteria, including valid registration, financial stability, and vehicle experience, ensuring compliance with government standards. The procurement process is conducted electronically via the nprocure platform, ensuring transparency and efficiency. The tender includes detailed technical specifications, eligibility requirements, and a clear evaluation process. Interested companies specializing in transportation, vehicle leasing, and logistics are encouraged to participate. The contract aims to improve Gujarat’s public transportation infrastructure, promote competitive bidding, and foster reliable service delivery in Surat. Key deadlines include bid submission starting December 15, 2025, and closing on December 29, 2025. This is a strategic opportunity for qualified firms to collaborate with the Gujarat government on a high-value transportation project.

Scope Of Work

The selected contractor will be responsible for providing comprehensive transportation services in Surat, Gujarat, including the following key deliverables:

  • Supply of vehicles as per specifications outlined in the tender document.
  • Provision of trained labour for vehicle operation and management.
  • Ensuring all vehicles are compliant with R.C. Book, Fitness, PUC, Insurance, and other statutory requirements.
  • Maintenance of vehicles to meet safety standards.
  • Timely pickup and delivery as per schedule.
  • Adherence to environmental and safety regulations.

The process includes:

  1. Submission of bid along with all required documents.
  2. Evaluation of technical and financial proposals.
  3. Final selection based on criteria outlined in the tender.
  4. Contract signing and commencement of services.

The contractor must ensure continuous service quality and compliance throughout the contract period, with regular reporting and monitoring as specified in the tender documents.

Vehicle Type Manufacturing Year Registration Validity
Owned/Leased After 2010 Valid as per R.C. Book

Key deliverables include vehicle provisioning, driver management, maintenance, and compliance reporting. The contractor must also coordinate GPS sharing details as per Annexure-6 of the tender.

Technical Specifications

Vehicles must be manufactured after 2010 and equipped with GPS tracking devices. All vehicles should have valid RC books, Fitness certificates, PUC, and comprehensive insurance. The technical parameters include:

Parameter Specification
Vehicle Year After 2010
Vehicle Type As per Annexure-3 and 3(A)
GPS Device Installed and functional
Vehicle Documents RC, Fitness, PUC, Insurance
Vehicle Age Not older than 13 years

Sequential procedures involve:

  1. Vehicle inspection and verification.
  2. GPS device installation and testing.
  3. Regular maintenance and compliance checks.
  4. Submission of vehicle documents for approval.

The contractor must ensure all vehicles meet these technical standards consistently throughout the contract period.

Financial Requirements

The estimated contract value is approximately INR 136.93 million, with a bid fee of INR 17,700. Payment terms include scheduled disbursements based on service milestones and compliance reports. The financial proposal must include:

Cost Component Details
Vehicle leasing or ownership As per Annexure-3
Labour costs Inclusive of wages and benefits
Maintenance Included in service charges
Miscellaneous Fuel, GPS, insurance, and statutory fees

Bidders must submit a detailed financial bid aligned with the tender guidelines. Payments will be made periodically, subject to satisfactory performance and verification of submitted reports. The total estimated budget ensures comprehensive coverage of all operational expenses for the duration of 24 months.

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Eligibility Criteria

  • ✓ Must have valid Pan Card, PF Certificate, and GSTN Registration Certificate.
  • ✓ MSME registration is required; if not registered, a letter on company letterhead stating non-registration is mandatory.
  • ✓ For partnership firms: notarized partnership deed, power of attorney, and ROF document.
  • ✓ For companies: Certificate of Incorporation.
  • ✓ For co-operatives/trusts: valid registration certificate.
  • ✓ For proprietors: certificate from Panchayat or Municipal Corporation.
  • ✓ Turnover of at least 3 F.Y. out of last 4 F.Y. (2021-22 to 2024-25), duly certified by a Chartered Accountant with UDIN.
  • ✓ Experience in transportation for at least 2 F.Y. out of last 5 F.Y.
  • ✓ Vehicle ownership or lease documents as specified.
  • ✓ Income Tax returns for at least 3 F.Y. out of last 4.
  • ✓ Valid vehicle registration, fitness, PUC, insurance, and vehicle details.
  • ✓ Self-declaration of non-blacklisting.
  • ✓ Authorization for GPS data sharing.
  • ✓ Notarized declaration on Rs.300/- stamp paper.
  • ✓ Complete registration form as per tender guidelines.
Criterion Requirement
Financial Turnover & Balance Sheet for last 3 F.Y.
Vehicle Valid registration and compliance documents
Experience Minimum 2 years in transportation
Legal Non-blacklisting declaration
Additional All documents must be current and valid

Bidding Process

Process Timeline

1. Preliminary Stage

30-12-2025 12:00

2. Commercial Stage

Required Forms

Preliminary

Tender Fee & EMD

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Pan Card

Required
2

PF Certificate

Required
3

GSTN Registration Certificate

Required
4

MSME Registration Certificate required. If not registered for MSME then provide on letter head that your company is not registered for MSME with Company signed and stamp

Required
5

(A) For Partnership firm: Notarized Partnership Deed, power of attorney and ROF document(as per tender condition) (B) For Company: Certificate Of Incorporation/(C) For Co-Operative Society/Trust: Valid Registration Certificate (D) For Propiter: Copy of certificate from Panchayat or Municipal Corporation/ any govt. department

Required
6

Turnover certificate of any 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant in format as per Tender Documents (Annexure-1) With UDIN Number

Required
7

Balance sheet and profit loss of 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant With UDIN Number

Required
8

For Owned Vehicle- As per Tender Annexure-3 and For Leased Vehicle as per Tender Annexure-3(A)

Required
9

For required vehicle documents :All Vehicle R.C. Book, Fitness, PUC, Insurance, or Screen Report In Screen Report - Registration, Velidity, Fintess, Insurant, Vehicle name must be mentioned( As per mParivan portal) Every vehicle must be manufactured after year2010

Required
10

Experience certificate of any 02 F.Y. years out of the last 5 F.Y.2020-21(Audited), 2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
11

Income Tex REturn of any 3 F.Y. years out of the last 04 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
12

Cancelled Cheque

Required
13

Self Declatration of not being blacklisted/debarred by any State/Central Govt./PSU on letterhead

Required
14

Authorization letter of sharing details of GPS with GSCSC as per Tender document (Annexure - 6)

Required
15

Notarise Declration Stamp Paper of Rs.300/- As per tender Document

Required
16

Registration Form as per the tender document

Required
17

If any other documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this Gujarat government tender?

This tender invites qualified transportation companies to provide Transport (Incl. Labour) services in Surat for the years 2026-28. It aims to enhance public logistics infrastructure, ensure reliable vehicle services, and promote competitive bidding among experienced firms.

What are the key eligibility criteria for bidders?

Bidders must possess valid Pan Card, GSTN, PF Certificate, and MSME registration (or a letter stating non-registration). They should have relevant experience, vehicle ownership or lease documents, financial stability with audited statements, and non-blacklisting declarations. All documents must be current and verified.

How can I participate in the bidding process?

Participants must download the tender document, pay the tender fee of INR 17,700, and submit their technical bid along with all required documents via the nprocure portal before the deadline of 29th December 2025. Technical evaluation will be completed by 30th December, followed by financial bid opening and final award.

What are the technical specifications for vehicles?

Vehicles must be manufactured after 2010, equipped with GPS tracking, and have valid RC, Fitness, PUC, and Insurance documents. They should meet safety and environmental standards, with regular maintenance and compliance checks throughout the contract period.

What is the estimated contract value and payment terms?

The estimated value is approximately INR 136.93 million. Payments will be scheduled periodically based on service milestones, verified reports, and compliance. Bidders should prepare a detailed financial proposal covering vehicle leasing/ownership, labour, maintenance, and other operational costs.

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