Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead Lines to Underground Cables at Mahuva City

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for experienced power infrastructure contractors to undertake a turnkey project for converting overhead power lines into underground cable networks at Mahuva City, Gujarat. The project involves comprehensive activities including site survey, designing, GIS mapping, procurement, installation, testing, and commissioning of underground cables with asset tagging, all under a single contract. Managed by Paschim Gujarat Vij Company Limited, this project aims to improve power reliability, safety, and infrastructure resilience. The tender emphasizes technical excellence, safety standards, and timely delivery, with the deadline for bid submission set for 29-12-2025. Bidders must meet strict eligibility criteria and submit detailed technical and financial proposals. This is an excellent opportunity for companies specializing in underground power cable projects, GIS mapping, and power infrastructure development to contribute to Gujarat's power sector enhancement.

Scope Of Work

The scope of work for this turnkey project includes:

  • Conduct site survey and detailed designing of underground cable network.
  • Prepare engineering drawings and GIS mapping as per GUVNL standards.
  • Procure all necessary materials, including underground cables, GIS equipment, and asset tags.
  • Arrange loading, transportation, and unloading of materials to the site.
  • Ensure insurance coverage for all shipments.
  • Perform installation of underground cables, GIS equipment, and asset tagging.
  • Conduct testing and commissioning of the entire network.
  • Provide comprehensive documentation including as-built drawings, testing reports, and asset registers.

Key deliverables include:

  • Complete site survey reports
  • Design and GIS mapping documents
  • Material procurement and delivery records
  • Installation and commissioning reports
  • Asset tagging documentation

The process involves:

  1. Site survey and data collection
  2. Design approval and GIS mapping
  3. Procurement of materials
  4. Transportation and storage
  5. Installation and testing
  6. Final commissioning and documentation

The contractor must adhere to all technical standards, safety regulations, and project timelines specified in the tender documents.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cable Type High-quality, GIS-compatible underground cables conforming to BIS standards
Conductor Material Copper or Aluminum as specified
Insulation XLPE or equivalent with specified voltage rating
GIS Equipment Accurate GIS mapping devices compatible with GUVNL standards
Asset Tagging Durable, weather-resistant tags with unique identifiers

The process involves:

  1. Receiving technical drawings and specifications
  2. Procuring materials matching specifications
  3. Ensuring all equipment complies with BIS and GUVNL standards
  4. Conducting installation as per approved drawings
  5. Performing testing using certified testing equipment
  6. Final certification and commissioning

All procedures must follow safety norms and technical standards outlined in the tender documents.

Financial Requirements

The estimated project cost ranges from Rs. [minimum amount] to Rs. [maximum amount], inclusive of all taxes and duties. The financial breakdown includes:

Cost Component Estimated Cost
Materials Rs. [amount]
Labour Rs. [amount]
Transportation Rs. [amount]
Testing & Commissioning Rs. [amount]
Contingencies Rs. [amount]

Payment terms are as follows:

  • 10% advance on contract signing
  • 40% upon delivery of materials
  • 30% after installation completion
  • 20% post successful testing and commissioning

Bidders must submit detailed financial proposals and adhere to the budget constraints specified in the tender documents.

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Eligibility Criteria

  • ✓ Must have valid GST registration and PAN.
  • ✓ Must submit original receipt of tender fee payment via RTGS/NEFT/Online Payment.
  • ✓ Must provide original EMD receipt or bank guarantee for EMD amount.
  • ✓ Must have experience in similar underground cable projects with successful completion proof.
  • ✓ Must submit self-certified copy of MSME registration, if applicable.
  • ✓ Must provide legal status documents: Certificate of Incorporation, Partnership Deed, or LLP registration.
  • ✓ Must submit bid security as per prescribed format.
  • ✓ Must meet financial qualification criteria: Net worth, MAAT, and Liquid Assets as specified.
Qualification Parameter Minimum Requirement
Net Worth Rs. [specified amount]
MAAT (Average Annual Turnover) Rs. [specified amount]
Liquid Assets Rs. [specified amount]
  • ✓ All documents must be duly signed, sealed, and submitted as per tender guidelines.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-38

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

The primary objective is to convert overhead 11 kV HT and LT power lines into underground cable networks with a ring main system at Mahuva City, Gujarat, enhancing power reliability, safety, and infrastructure resilience.

Who is eligible to participate in this tender?

Eligible bidders must have valid GST and PAN registrations, proven experience in underground cable projects, and meet financial criteria such as net worth and liquid assets. They must also submit all required technical and legal documents as specified in the eligibility criteria.

What are the key stages and deadlines for bid submission?

The bidding process includes bid download, fee and EMD submission, technical evaluation, and financial bid opening. Key dates are:

  • Bid submission start: 05-12-2025
  • Bid submission end: 29-12-2025
  • Technical bid opening: 30-12-2025
  • Price bid opening: 12-01-2026. All submissions must be completed before these deadlines.
What technical standards must the materials and work adhere to?

Materials such as cables and GIS equipment must conform to BIS standards. Installation must follow GUVNL specifications, safety norms, and technical drawings provided in the tender documents. Testing and certification are mandatory before commissioning.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (50%), financial competitiveness (30%), and past project performance (20%). Minimum technical qualifying marks are 70%. The evaluation factors include compliance, approach, cost, and delivery schedule.

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