Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead Lines to Underground Cable Network in Mahuva Rural -2

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a comprehensive opportunity for experienced contractors to undertake the turnkey conversion of overhead 11 kV and LT power lines into underground cable networks in Mahuva Rural -2, Gujarat. The project includes site survey, design, procurement, civil and electrical installation, GIS mapping, asset tagging, testing, and commissioning, aiming to improve power reliability and safety. Bidders must meet strict eligibility criteria, submit detailed technical and financial proposals, and adhere to specified timelines. The tender process is transparent, with evaluation based on technical competence, cost, and experience. The project is vital for modernizing power infrastructure, supporting Gujarat's energy goals, and enhancing consumer service quality. Download detailed documents and submit your bid to participate in this significant power sector upgrade under the GUVNL framework.

Scope Of Work

• Conduct detailed site survey and assessment for existing overhead line infrastructure.
• Design underground cable network including route planning and GIS mapping.
• Procure all materials, including underground cables, GIS equipment, and asset tags.
• Execute civil works for cable laying, trenching, and installation.
• Install GIS mapping and asset tagging as per developed schemes.
• Perform testing, commissioning, and documentation of the entire system.
• Ensure compliance with safety standards, technical specifications, and project timelines.

The process involves:

  1. Submission of bid with all required technical and financial documents.
  2. Evaluation of preliminary and technical bids.
  3. Finalization and award of contract.
  4. Execution of the project as per approved designs and schedules.
Specification Details
Contract Type Turn-key
Completion Period As per tender document
Payment Terms As specified in the contract
Technical Standards BIS, GUVNL guidelines

All bidders must demonstrate technical expertise, financial stability, and compliance with eligibility criteria to qualify for participation.

Technical Specifications

Parameter Requirement
Cable Type High Voltage Underground Power Cables
Voltage Rating 11 kV and LT
GIS Equipment Compatible with GUVNL standards
Asset Tagging Durable, weather-resistant tags
Testing As per BIS standards

Sequential process:

  1. Site assessment and survey.
  2. Design approval.
  3. Material procurement.
  4. Civil and electrical installation.
  5. Testing and commissioning.
  6. Documentation and handover.

All technical specifications must conform to the standards outlined in the tender documents, ensuring safety, durability, and compliance with Gujarat power regulations.

Financial Requirements

The estimated project budget ranges from Rs. [minimum amount] to Rs. [maximum amount], with a total bid value in INR. The financial proposal should include detailed cost breakdowns for materials, labor, civil works, GIS mapping, asset tagging, and testing. Bidders must submit a valid Earnest Money Deposit (EMD) and tender fee as specified. Payment will be made in accordance with project milestones, with clear schedules outlined in the contract. The bid validity period is 180 days, providing sufficient time for financial negotiations and project planning.

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Eligibility Criteria

✓ Must have valid GST registration and PAN.
✓ Must submit original receipts of tender fee and EMD paid through RTGS/NEFT/Online mode.
✓ Must provide self-certified copies of MSME registration, if applicable.
✓ Should possess relevant experience in power infrastructure projects, especially underground cable works.

Qualification Parameter Minimum Criteria
Financial Turnover Rs. [specified amount] over last 3 years
Experience At least [number] similar projects completed
Technical Capability Proven experience with GIS mapping and underground cable installation
Certification Valid BIS license, GUVNL vendor registration

Important: Bidders must meet all eligibility requirements and submit all necessary supporting documents to qualify.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-42

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

The primary objective is to convert existing overhead 11 kV and LT power lines into underground cable networks in Mahuva Rural -2, enhancing power reliability, safety, and infrastructure resilience. The project includes site survey, design, procurement, installation, testing, and documentation, following GUVNL standards.

Who is eligible to participate in this tender?

Eligible bidders must have valid GST registration, PAN, and experience in power infrastructure projects, particularly underground cabling and GIS mapping. They must submit all required documents, including tender fee, EMD, and technical certifications, demonstrating financial stability and technical expertise.

What are the key technical specifications for this project?

The project requires high-voltage underground power cables rated at 11 kV and LT, GIS mapping equipment compatible with GUVNL standards, durable asset tags, and adherence to BIS and GUVNL guidelines. All materials and installation procedures must meet specified technical standards to ensure safety and durability.

What is the bidding process and timeline?

Bidders must submit their complete bid documents, including tender fee and EMD, by 29-12-2025. The technical evaluation will be conducted on 30-12-2025, followed by price bid opening on 12-01-2026. The contract will be awarded shortly after, with all stages detailed in the tender schedule.

How can I contact the tender issuing authority for queries?

All inquiries should be directed to the Chief Engineer (Project and R&C) at Paschim Gujarat Vij Company Limited. Contact via email at [email protected] or call 02812380425. Bidders are encouraged to seek clarifications well before the submission deadline to ensure compliance.

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