Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead Power Lines to Underground Cables in Mahuva Rural -2

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for qualified contractors to undertake a turnkey project for converting overhead power lines into underground cable networks in Mahuva Rural -2, Gujarat. The project includes comprehensive site survey, design, procurement, installation, GIS mapping, asset tagging, testing, and commissioning, aimed at enhancing power reliability, safety, and aesthetics. Bidders must demonstrate experience in power infrastructure projects, technical expertise, and compliance with Indian standards. The tender process is structured into preliminary, technical, and price bid stages, with clear deadlines for submission and evaluation. The project is valued between a minimum and maximum estimate, providing a lucrative opportunity for experienced power sector contractors to contribute to Gujarat's power grid modernization. Download the detailed tender documents and submit your bid before the deadline to participate in this significant infrastructure upgrade.

Scope Of Work

The scope of work includes:

  • Conducting detailed site survey and GIS mapping using GUVNL's Geo Urja system.
  • Designing the underground cable network, including route planning and asset tagging.
  • Procuring all necessary materials, including cables, GIS equipment, and safety tools.
  • Loading, transportation, unloading, and storage of materials at the site.
  • Installing underground cables, GIS mapping devices, and asset tags.
  • Testing the entire network for performance, safety, and compliance.
  • Commissioning the system and providing comprehensive documentation.

Key deliverables:

  • Complete site survey report
  • Detailed design and GIS mapping documentation
  • Procurement and supply of all materials
  • Installed underground cable network with asset tags
  • Testing and commissioning reports

Sequential process:

  1. Site survey and GIS mapping
  2. Design approval and procurement
  3. Material transportation and storage
  4. Installation of underground cables and assets
  5. Testing and quality assurance
  6. System commissioning and handover
Specification Details
Cable Type High-quality XLPE insulated cables
GIS Equipment Geo Urja Mapping devices compliant with GUVNL standards
Asset Tagging Durable, weather-resistant tags
Completion Period As per tender document

Technical Specifications

The technical specifications require:

Parameter Specification
Cable Material XLPE insulated, armoured, compliant with IS 1554
GIS Devices Compatible with GUVNL's Geo Urja Mapping system, IP65 rated
Asset Tags Weatherproof, tamper-evident, with unique identification
Installation Method Trenching, cable laying, and backfilling as per standards
Testing Insulation resistance, continuity, and system performance tests

Sequential steps include site preparation, cable laying, GIS device installation, asset tagging, and testing. All procedures must comply with applicable Indian standards and safety regulations.

Financial Requirements

The project budget ranges from minimum of [insert minimum value] INR to maximum of [insert maximum value] INR. The financial proposal should include:

Cost Component Estimated Cost
Material procurement As per specifications
Transportation & logistics As per route
Installation & commissioning As per scope
Testing & documentation As per standards

Payment terms are structured into milestones, including initial advance, progress payments, and final payment upon project completion and acceptance. All financial transactions must adhere to government procurement norms and include applicable taxes and duties.

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Eligibility Criteria

✓ Must have valid registration and licenses to undertake power infrastructure projects in Gujarat.
✓ Proven experience in underground cable installation, GIS mapping, and asset tagging.
✓ Financial stability with documented net worth and liquid assets.
✓ Submission of all required documents including:

Document Requirement
Tender fee receipt Original payment receipt for tender fee
EMD receipt Original receipt or bank guarantee for EMD
GST registration Self-certified copy
PAN card Self-certified copy
JV agreement & undertaking If applicable
Technical and financial documents As specified in tender documents
✓ MSME status (if applicable) must be supported by valid certificates.
✓ Bidder must not have conflicts of interest and must adhere to all tender terms.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-41

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves site survey, designing, procurement, installation, testing, and commissioning of underground power cables replacing overhead lines in Mahuva Rural -2. It includes GIS mapping, asset tagging, and project documentation, aiming to improve power reliability and safety.

Who is eligible to bid for this project?

Eligible bidders must have valid power infrastructure licenses, proven experience in underground cable installation, GIS mapping, and asset tagging, along with financial stability. MSME status can be supported with valid certificates, and all required documents must be submitted as per tender guidelines.

What are the key dates and deadlines?

Bid submission opens on 05-12-2025 at 18:30 and closes on 29-12-2025 at 18:00. The bid opening is scheduled for 30-12-2025 at 11:00. Bidders should ensure timely submission to avoid disqualification.

What technical standards must the materials meet?

Materials such as cables and GIS devices must comply with IS 1554 and other relevant Indian standards. Cables should be XLPE insulated and armoured, while GIS equipment must be weatherproof and compatible with GUVNL's mapping system. Asset tags should be durable and tamper-evident.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competency (50%), financial bid (30%), and project approach (20%). A minimum technical score of 70% is required. The highest scoring bidder will be awarded the contract, ensuring transparency and fairness.

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