Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of LT Line to Underground Cable Network at Udyognagar, Rajkot

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for experienced contractors to undertake a turnkey project involving the conversion of overhead LT lines into underground cable networks at Udyognagar, Rajkot. The project encompasses site survey, detailed designing, procurement, installation, testing, and commissioning, with a focus on GIS mapping and asset tagging to modernize power distribution infrastructure. The tender is issued by Paschim Gujarat Vij Company Limited (PGVCL), a key player in Gujarat's power sector, and aims to improve power reliability, safety, and asset management. Bidders must meet strict eligibility criteria, submit comprehensive technical and financial proposals, and adhere to specified deadlines. The project promises significant infrastructure enhancement, leveraging advanced GIS technology, and offers substantial business opportunities for firms specializing in power distribution, underground cabling, GIS mapping, and related engineering services. The tender process is transparent, structured in multiple evaluation stages, and designed to select the most capable and compliant contractor for successful project execution.

Scope Of Work

The scope of work includes:

  • Conducting detailed site survey and assessment.
  • Designing underground cable network with GIS and Geo Urja Mapping.
  • Procuring all necessary materials, equipment, and accessories.
  • Loading, transportation, unloading, and storage of materials at the site.
  • Installation of underground cables, including trenching and laying.
  • Asset tagging and GIS mapping integration.
  • Testing and commissioning of the entire network.
  • Documentation and handover of all project activities.

The process involves:

  1. Site survey and data collection.
  2. Designing the network layout and GIS mapping.
  3. Procurement of materials as per specifications.
  4. Transportation and storage.
  5. Installation, including trenching, cable laying, and connection.
  6. Asset tagging and GIS integration.
  7. Testing, quality checks, and commissioning.
  8. Final documentation and project handover.

Key deliverables include detailed design reports, GIS maps, asset tags, testing certificates, and as-built documentation.

Materials must meet BIS standards and be suitable for underground installation under local conditions. The project must be completed within the specified completion period, adhering to safety and environmental regulations.

Technical Specifications

The technical specifications include:

Parameter Specification
Cable Type Underground XLPE insulated cables
Voltage Rating 1.1 kV or as specified
Conductor Material Copper or Aluminum
Cable Diameter As per BIS standards
GIS Mapping Accurate geo-location with asset tagging
Installation Method Trenching, ducting, and cable laying
Testing Insulation resistance, continuity, and earth resistance

The installation process involves sequential steps:

  1. Trenching along designated routes.
  2. Laying of cables with proper jointing and termination.
  3. Asset tagging and GIS data entry.
  4. Testing and quality assurance.
  5. Final commissioning and documentation.

Materials and equipment must conform to BIS standards and be suitable for underground power distribution in urban environments.

Financial Requirements

The project budget is detailed as follows:

Cost Component Estimated Cost (INR)
Material Procurement [amount]
Installation & Labour [amount]
Transportation & Storage [amount]
Testing & Commissioning [amount]
Contingency & Miscellaneous [amount]

The total estimated value ranges from Rs. [minimum amount] to Rs. [maximum amount], with the payment schedule linked to project milestones:

  • 10% advance upon contract signing.
  • 40% after completion of trenching and cable laying.
  • 30% after successful testing.
  • 20% on project completion and handover.

All payments are subject to submission of valid invoices and certification from the designated authority.

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Eligibility Criteria

  • ✓ Must have valid registration with GUVNL and its subsidiaries.
  • ✓ Proven experience in underground cable installation and GIS mapping projects.
  • ✓ Financial stability with annual turnover not less than specified in the tender.
  • ✓ Submission of EMD and tender fee as per instructions.
  • ✓ Submission of all required technical and financial documents.
  • ✓ Compliance with all statutory and safety regulations.
Qualification Criteria Minimum Requirement
Annual Turnover Rs. [specified amount]
Experience Completed at least [number] similar projects
Technical Capability Adequate machinery and skilled personnel
Certifications Valid GST, PAN, and GUVNL vendor registration
Financial Stability Net worth and liquidity as per tender norms

All bidders must submit the required documents for preliminary and technical evaluation stages, including JV agreements if applicable, and meet the minimum eligibility thresholds to qualify for bid evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-61

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves site survey, designing, procurement, installation, testing, and commissioning of an underground cable network in Udyognagar, Rajkot. It includes GIS mapping, asset tagging, and project documentation to convert overhead LT lines into underground cables, enhancing power reliability and safety.

Who is eligible to bid for this project?

Eligible bidders must have valid GUVNL vendor registration, experience in underground cable installation, GIS mapping, and power infrastructure projects. They should meet financial criteria, submit all required documents, and comply with statutory safety and environmental regulations.

What are the key deadlines for bid submission?

The bid submission opens on 5th December 2025 at 18:30 and closes on 29th December 2025 at 18:00. Bidders must ensure timely submission of all documents, including tender fee, EMD, and technical proposals, to avoid disqualification.

What technical standards must materials and equipment meet?

All materials and equipment must conform to BIS standards. The cables should be suitable for underground installation with specified voltage ratings, conductor materials, and insulation standards. Proper testing and certification are mandatory before installation.

How is the evaluation of bids conducted?

Bids are evaluated based on technical capability (50%), financial proposal (30%), and compliance with specifications (20%). Minimum thresholds must be met, and the highest scoring compliant bid will be awarded the contract. The process includes preliminary, technical, and price evaluations.

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