Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of 11kV & LT Lines to Underground Network at Mangrol

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a comprehensive opportunity for qualified contractors to undertake a Turnkey Project for converting overhead 11 kV and LT power lines into underground cables in Mangrol City, Gujarat. The project involves site survey, design, procurement, installation, testing, and commissioning, with a focus on GIS mapping and asset tagging under the SI Scheme. Bidders must meet strict eligibility criteria, including experience in similar projects, financial stability, and valid registrations. The tender process is structured into preliminary, technical, and price bid stages, with evaluation based on technical competence, experience, and compliance. The project aims to improve power distribution safety, reliability, and infrastructure resilience in Gujarat. The deadline for bid submission is 29-12-2025, and detailed documents are available for download. This is a prime opportunity for electrical contractors, infrastructure firms, and power sector professionals to participate in a high-profile government project.

Scope Of Work

The scope of work includes:

  • Conducting detailed site survey and GIS mapping of the existing overhead power lines.
  • Designing underground cable networks and associated infrastructure.
  • Procuring all necessary materials, including cables, accessories, and GIS equipment.
  • Loading, transportation, unloading, and storage at the project site.
  • Installation of underground cables, including trenching, laying, and backfilling.
  • Testing of installed cables and systems for compliance with standards.
  • Commissioning of the underground network and integration with existing power distribution systems.
  • Documentation including as-built drawings, asset tagging, and GIS data.

Key deliverables:

  • Complete site survey reports
  • Approved design and engineering drawings
  • Quality assured materials and accessories
  • Fully installed and tested underground cable network
  • Asset tagging and GIS mapping data

Sequential process:

  1. Site survey and assessment
  2. Design approval
  3. Procurement of materials
  4. Transportation and storage
  5. Installation and cable laying
  6. Testing and commissioning
  7. Documentation and handover
Specification Details
Cable Type High Voltage Underground Power Cables
Voltage Level 11kV and LT
Length As per site survey
GIS Mapping Developed by GUVNL
Asset Tagging Under SI Scheme

The project must adhere to all safety, quality, and environmental standards as specified in the tender documents.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cable Type High Voltage XLPE insulated underground cables
Voltage Rating 11kV and LT
Conductor Material Copper or Aluminum
Insulation Cross-linked Polyethylene (XLPE)
Protection Armored cables with suitable conduit
Testing As per IS 7098 and IEC standards

Sequential procedures:

  1. Material procurement as per specifications
  2. Trenching and laying of cables
  3. Jointing and termination
  4. Testing for insulation resistance, continuity, and dielectric strength
  5. Final inspection and commissioning

Financial Requirements

The estimated project budget ranges from ₹10 million to ₹15 million, depending on the scope and materials used. The financial breakdown includes:

Cost Component Estimated Cost
Materials 60%
Labour 20%
Transportation & Logistics 10%
Testing & Commissioning 5%
Documentation & Asset Tagging 5%

Payment terms:

  • 30% advance upon contract signing
  • 50% after installation and initial testing
  • 20% after successful commissioning and documentation submission

All payments are subject to submission of valid invoices and compliance with contractual milestones.

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Eligibility Criteria

  • ✓ Must have valid registration with GUVNL and its subsidiaries (PGVCL, DGVCL, MGVCL, UGVCL, GETCO, GSECL)
  • ✓ Must have completed similar underground cable projects in the last 5 years with successful completion certificates.
  • ✓ Financial stability with a minimum average annual turnover of ₹50 million in the last 3 years.
  • ✓ Must possess valid GST registration and PAN.
  • ✓ EMD payment of ₹17,700 via RTGS/NEFT/Online mode.
  • ✓ Submission of all required technical and financial documents as specified.
Qualification Criteria Minimum Requirement
Experience 3 similar projects completed
Turnover ₹50 million annually
Valid Certifications GUVNL registration, GST, PAN
EMD ₹17,700

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-57

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to select a qualified contractor for a Turnkey Project to convert overhead 11 kV and LT power lines into underground cables in Mangrol City, Gujarat. The project includes site survey, design, procurement, installation, testing, and commissioning, enhancing power distribution safety and reliability. The project also involves GIS mapping, asset tagging, and documentation to ensure seamless integration with existing infrastructure.

What are the eligibility criteria for bidders?

Bidders must have valid registration with GUVNL and its subsidiaries, experience in similar underground cabling projects, a minimum annual turnover of ₹50 million over the last 3 years, and valid GST and PAN registrations. Additionally, they must submit the EMD of ₹17,700 via RTGS/NEFT/Online mode, along with all required technical and financial documents as specified in the tender.

What is the scope of work involved in this project?

The scope includes conducting site surveys, designing underground cable networks, procuring materials, transportation, installation, testing, and commissioning. The project also covers GIS mapping, asset tagging, and documentation. Key deliverables include survey reports, design drawings, installed underground cables, testing reports, and asset data, all adhering to safety and quality standards.

What are the key dates and deadlines for this tender?

Bid submission begins on 05-12-2025 at 18:30 and closes on 29-12-2025 at 18:00. The preliminary evaluation is scheduled for 30-12-2025 at 11:00, technical evaluation on 05-01-2026 at 11:00, and the price bid opening on 12-01-2026 at 11:00. Bidders must ensure timely submission to participate in each stage.

How can I obtain the tender documents and further details?

Tender documents are available for download from the official procurement portal. Interested bidders should review all documents carefully, including technical specifications, contractual terms, and submission formats. For clarifications, contact PGVCL at [email protected]. Ensure all submissions meet the stipulated deadlines and requirements for eligibility and technical compliance.

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