Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead Lines to Underground Cable Network in Udyognagar, Gujarat

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender from Paschim Gujarat Vij Company Limited offers a comprehensive opportunity for qualified contractors and power sector companies to undertake a turnkey project for converting overhead power lines into underground cable networks at Udyognagar, Gujarat. The project encompasses site survey, design, procurement, installation, testing, and documentation, with a focus on GIS mapping and asset tagging to modernize the region's power infrastructure. Bidders must meet strict eligibility criteria, including experience and financial stability, and submit detailed technical and financial proposals within specified timelines. The project aims to enhance power reliability, safety, and infrastructure resilience, contributing significantly to Gujarat's power sector development. Interested companies specializing in underground cabling, GIS mapping, and power infrastructure upgrades are encouraged to participate in this high-value government project, which promises substantial opportunities for growth and collaboration in the power sector.

Scope Of Work

The scope of work for this project includes:

  • Site survey and assessment of existing overhead line infrastructure.
  • Design and engineering of underground cable network with GIS mapping and asset tagging.
  • Procurement of underground cables, GIS equipment, and related materials.
  • Supply and transportation of all materials to the project site.
  • Installation and laying of underground cables, including trenching and ducting.
  • Testing and commissioning of the underground network to ensure operational readiness.
  • Documentation of all activities, including asset tagging and GIS data updates.

Key deliverables:

  • Complete site survey report
  • Detailed design and engineering documents
  • Procurement and supply records
  • Installation reports
  • Testing and commissioning certificates
  • Asset tagging and GIS mapping data
Specification Details
Cable Type XLPE insulated power cables
Voltage Level 11 kV, LT and HT
GIS Mapping Developed using GUVNL standards
Asset Tagging Unique identification for all assets

The project must be completed within the timeline specified in the tender document, following all safety and quality standards.

Sequential process:

  1. Site survey and assessment
  2. Design approval
  3. Material procurement
  4. Installation and laying
  5. Testing and commissioning
  6. Final documentation and asset tagging

Technical Specifications

The technical specifications include:

  • Cable Type: Cross-linked Polyethylene (XLPE) insulated power cables suitable for 11 kV systems.
  • GIS Mapping: Must adhere to GUVNL standards, with detailed asset tagging.
  • Installation Method: Trenching, ducting, and cable laying with proper insulation and protection.
  • Testing: Insulation resistance, continuity, and dielectric tests to be performed as per BIS standards.
  • Documentation: Complete technical drawings, test reports, and GIS data files.

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Technical parameters:

  • Cable Length: As per site survey
  • Conductor Material: Copper
  • Insulation: XLPE
  • Sheath Material: PVC
  • Operating Voltage: 11 kV
  • Temperature Rating: 90°C

Financial Requirements

The estimated project budget ranges from INR 50 million to INR 150 million, covering all materials, labor, transportation, and testing. The financial proposal should include:

Cost Component Estimated Cost
Materials Based on BOQ and market rates
Labor As per prevailing wages
Transportation As per actuals
Testing & Commissioning Fixed lump sum
Documentation Included

Payment terms:

  • 30% advance upon contract signing
  • 50% during project execution based on milestones
  • 20% after successful commissioning and documentation

All payments are subject to submission of valid invoices and certification from the project authority.

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid registration with GUVNL or its subsidiaries (PGVCL, DGVCL, MGVCL, UGVCL, GETCO, GSECL).
  • ✓ Must have experience in underground cable installation, GIS mapping, and asset tagging.
  • ✓ Must submit EMD and tender fee as specified.
  • ✓ Must provide GST registration, PAN, and Bank Guarantee for bid security.
  • ✓ Should have a minimum average annual turnover of INR 10 million in the last three financial years.
  • ✓ Must have completed similar projects with documented proof.
Financial Criteria Details
Minimum turnover INR 10 million per year
Experience At least 2 similar projects in power distribution
Valid certificates GST, PAN, Bank Guarantee

Note: Non-compliance with eligibility criteria will disqualify the bidder.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-62

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves site survey, designing, engineering, procurement, supply, transportation, installation, testing, and commissioning of underground cable networks to replace overhead lines at Udyognagar, Gujarat. It includes GIS mapping, asset tagging, and documentation to modernize power distribution infrastructure, ensuring safety, reliability, and efficiency in the power sector.

Who is eligible to participate in this tender?

Eligible bidders must have valid registration with GUVNL or its subsidiaries, experience in underground cable installation and GIS mapping, and meet financial criteria such as minimum turnover of INR 10 million annually. They must also submit EMD, tender fee, GST, and PAN certificates. Experience in similar projects is essential for qualifying.

What are the key dates and deadlines for this tender?

The bid submission starts on 05-12-2025 at 18:30 and closes on 29-12-2025 at 18:00. The technical evaluation will be conducted on 30-12-2025, with price bid opening scheduled for 12-01-2026. All deadlines are strict, and late submissions will be rejected. Bidders should plan accordingly to meet these timelines.

What technical specifications must bidders adhere to?

Bidders must supply XLPE insulated power cables suitable for 11 kV, following GUVNL standards. Installation involves trenching, ducting, and proper insulation. Testing includes insulation resistance, continuity, and dielectric tests per BIS standards. Documentation must include detailed drawings, test reports, and GIS data files, ensuring compliance with technical norms.

How is the bid evaluation process conducted?

Bids are evaluated based on technical compliance (60%), experience (20%), and cost (20%). A minimum technical score of 50% is required. The highest scoring technically compliant bid will be selected for award, considering factors like project approach, material quality, timeline, and bidder experience. Transparency and fairness are maintained throughout the process.

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