Custom Bid for Services - House Keeping Services for the maintenance upkeep of complete Civil Engin
North Central Railway
KANPUR NAGAR, UTTAR PRADESH
Posted:
4 November 2025
Closed:
26 November 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Upkeeping of Circuit House at Himatnagar, Sabarkantha
Bid Publish Date
22-Jan-2026, 6:45 pm
Bid End Date
06-Feb-2026, 6:00 pm
Value
₹52,40,302
Location
Progress
Issue22-Jan-2026, 6:45 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,400
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
This government tender offers contract opportunities for civil and housekeeping services at the Circuit House in Himatnagar, Sabarkantha, Gujarat. Managed by the Roads and Buildings Department, the project involves upkeeping, cleaning, receptionist, and room services over a 12-month period with an estimated value of INR 52,40,301.41. Bidders must meet strict eligibility criteria, including statutory registrations, prior experience, and certification compliance. The procurement process is structured into multiple stages, with detailed documentation and evaluation based on technical and financial criteria. The tender opens for bids on 22-01-2026, closing on 06-02-2026, with evaluations scheduled immediately thereafter. This is an excellent opportunity for companies specializing in civil maintenance, hospitality, and government infrastructure support to collaborate with the Gujarat government. Download detailed documents, attend training sessions, and submit your bids online to participate in this high-value government project.
Scope Of Work
• Provide comprehensive housekeeping services at the Circuit House located in Himatnagar, Sabarkantha.
• Responsibilities include cleaning, maintenance, and sanitation of rooms, common areas, and facilities.
• Provide receptionist and visitor management services.
• Ensure safety, security, and timely maintenance of the premises.
• Maintain records of daily housekeeping activities and guest services.
• The process involves:
- Submission of technical and financial bids electronically.
- Verification of submitted documents including tender fee, earnest money deposit, PAN, GST registration, and bidder registration.
- Evaluation of bids based on technical compliance and financial competitiveness.
- Final selection and award of contract.
| Specifications | Details |
|---|---|
| Project Duration | 12 months |
| Estimated Cost | INR 52,40,301.41 |
| Location | Opp Sub Jail Himatnagar |
| Completion Period | 12 months |
| Tender Fee | INR 2400 |
| Bid Submission Start | 22-01-2026 18:45 |
| Bid Submission End | 06-02-2026 18:00 |
Technical Specifications
The contractor must ensure all housekeeping equipment and materials meet the following technical standards:
| Parameter | Specification |
|---|---|
| Cleaning Equipment | Modern, eco-friendly, and efficient |
| Safety Standards | Compliant with IS standards for safety and hygiene |
| Materials Used | Environmentally safe cleaning agents |
| Staff Qualifications | Trained personnel with relevant experience |
Sequential procedures include:
- Site assessment and planning.
- Deployment of trained housekeeping staff.
- Regular supervision and quality checks.
- Maintenance of hygiene and safety standards as per government guidelines.
Financial Requirements
The total estimated budget for the project is INR 52,40,301.41. Payment terms are as follows:
| Payment Schedule | Details |
|---|---|
| Mobilization Advance | 10% of total cost upon contract signing |
| Progress Payments | 50% based on milestones achieved |
| Final Payment | 40% after completion and acceptance |
Bidders must submit a detailed financial bid, including breakdowns for manpower, materials, equipment, and overhead costs. All payments will be subject to approval based on satisfactory performance and compliance with contractual terms.
Documents 11
GR - 1.pdf
TENDER_DOCUMENT
GR - 2.pdf
TENDER_DOCUMENT
GR - 3.pdf
TENDER_DOCUMENT
GR - 4.pdf
TENDER_DOCUMENT
GR - 5.pdf
TENDER_DOCUMENT
GRs - SBD with Index_compressed.pdf
TENDER_DOCUMENT
3.GR-1.pdf
TENDER_DOCUMENT
3.GR-2.PDF
TENDER_DOCUMENT
NIT.pdf
TENDER_DOCUMENT
1_Tender-category B.pdf
TENDER_DOCUMENT
Specification - Category B.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration under relevant government authorities.
- ✓ Must submit scanned copies of Tender Fee, Earnest Money Deposit, PAN, GST Registration, and Bidder Registration.
- ✓ Experience in providing housekeeping and civil maintenance services for government or reputed private institutions.
- ✓ Financial stability with minimum turnover as specified in the detailed tender documents.
- ✓ Compliance with all statutory and certification requirements.
| Qualification Requirement | Details |
|---|---|
| Minimum Turnover | INR 10,00,000 in last 3 years |
| Valid Certification | ISO or equivalent, if applicable |
| Past Experience | At least 2 similar projects completed in last 3 years |
| Financial Stability | Demonstrated through bank statements and balance sheets |
| Legal Compliance | Valid licenses, GST, PAN, and other statutory documents |
Bidding Process
Process Timeline
1. Preliminary Stage
07-02-2026 12:00
2. Pre-Qualification Stage
07-02-2026 12:05
3. Commercial Stage
07-02-2026 12:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Pre
Technical Bid- Agree
User Defined Template-Standard
Commercial
Price-Bid - OUT SOURCEING
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
1
Upload Scan Copy of Tender Fee
Required 2
Upload Scan Copy of Earnest Money Deposit
Required 3
Upload Scan Copy of PAN
Required 4
Upload Scan Copy of G.S.T. Registration Certificate
Required 5
Upload Scan Copy of the BIdder Registration
Required 6
Submit copy of other necessary documents,
RequiredStage - Pre-Qualification Stage
1
Attach scan copy of necessary documents
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 06-02-2026 at 18:00. Bidders must upload all required documents before this time to be eligible for consideration.
What documents are required for bid submission?
Bidders must submit scanned copies of Tender Fee, Earnest Money Deposit (EMD), PAN, GST Registration Certificate, and Bidder Registration. All documents must be uploaded in the specified format on the official portal.
How is the evaluation process conducted?
Evaluation involves three stages: Preliminary, Pre-Qualification, and Commercial. Bids are assessed based on technical competence, experience, and financial competitiveness. The evaluation date is 07-02-2026.
What is the scope of work for this tender?
The scope includes housekeeping services, receptionist duties, and room maintenance at the Circuit House in Himatnagar. The contractor must ensure hygiene, safety, and timely service delivery over a 12-month period.
How can I get assistance with online bidding?
Bidders can attend free training sessions every Saturday at (n)Code Solutions, Ahmedabad. For technical support, contact the (n)Procure Support Team at +91-79-40007517 or via email at [email protected].
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Documents 11
GR - 1.pdf
TENDER_DOCUMENT
GR - 2.pdf
TENDER_DOCUMENT
GR - 3.pdf
TENDER_DOCUMENT
GR - 4.pdf
TENDER_DOCUMENT
GR - 5.pdf
TENDER_DOCUMENT
GRs - SBD with Index_compressed.pdf
TENDER_DOCUMENT
3.GR-1.pdf
TENDER_DOCUMENT
3.GR-2.PDF
TENDER_DOCUMENT
NIT.pdf
TENDER_DOCUMENT
1_Tender-category B.pdf
TENDER_DOCUMENT
Specification - Category B.pdf
TENDER_DOCUMENT