Open State Governments & UT NPROCURE

Government Tender for Upkeeping Sardar Baug Circuit House Rajkot - Housekeeping & Room Services

Q: What is the scope of this government tender for Sardar Baug Circuit House?

This tender involves **comprehensive housekeeping, reception, and room services** at Sardar Baug Circuit House in Rajkot. The contractor will be responsible for daily cleaning, guest reception, and maintaining guest rooms, ensuring a high standard of hygiene and service quality throughout the project duration.

Q: What are the eligibility criteria for bidders?

Bidders must submit **valid tender fee, EMD, solvency certificate for 2026, PAN card, and GST registration**. They should have relevant experience in similar government projects, be registered under applicable norms, and provide proof of past contracts and technical competence. Only eligible firms will proceed to evaluation.

Q: How can I participate in this tender?

Interested bidders should **download tender documents online**, prepare all required documents, and submit their bids **electronically via the official portal** before the deadline of **02-02-2026 at 6:00 PM**. Attending pre-bid training sessions is recommended for clarity on procedures.

Q: What is the estimated project cost and payment terms?

The estimated cost is approximately **₹4,220,641.77**. Payment will be made in **installments: 30% advance, 40% mid-term, and 30% after completion**. All payments are subject to successful service delivery and acceptance, with applicable taxes included.

Q: What are the key dates and deadlines for this tender?

The bid submission **starts on 24-01-2026 at 8:00 PM** and **closes on 02-02-2026 at 6:00 PM**. Evaluation is scheduled for **03-02-2026**, with bid opening at **12:00 PM**. Bidders must adhere strictly to these timelines to participate successfully.

Bid Publish Date

24-Jan-2026, 8:00 pm

Bid End Date

02-Feb-2026, 6:00 pm

Value

₹42,20,642

Location

RAJKOT , GUJARAT

Progress

Issue24-Jan-2026, 8:00 pm

AwardPending

Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

04 Months

Currency Type

Single

This government tender offers an opportunity for experienced service providers to manage upkeep and hospitality services at Sardar Baug Circuit House in Rajkot. The project involves housekeeping, reception, and room services to ensure the facility remains operational and welcoming for official functions. Managed by the City R&B Division Rajkot, the tender emphasizes transparency, quality, and compliance with government norms. Bidders must meet specific eligibility criteria, including submitting tender fee, EMD, solvency certificates, PAN, and GST registration. The project has an estimated value of ₹4,220,641.77 with a completion period of four months. Detailed tender documents are available online, and the process involves multiple evaluation stages scheduled for early February 2026. This is a significant opportunity for contractors specializing in hospitality and facility management to secure a government contract, contribute to public service excellence, and expand their portfolio in the public sector.

Scope Of Work

The scope of work for this tender includes:

Housekeeping Services: Daily cleaning, sanitation, and maintenance of the Circuit House premises.
Receptionist Services: Providing qualified reception staff to manage guest inquiries, check-ins, and administrative tasks.
Room Services: Ensuring timely room cleaning, linen changes, and guest amenities.

The process involves:

Preparation of Bid: Bidders must review tender documents and prepare all required documents.
Submission of Technical Bid: Attach technical bid documents including past contracts, technical capabilities, and relevant experience.
Financial Bid Submission: Submit the price bid as per the prescribed format.
Bid Opening & Evaluation: Bids will be opened on the scheduled dates, followed by technical and commercial evaluations.

Specification	Details
Estimated Cost	₹4,220,641.77
Completion Period	4 months
Documents Required	Tender fee, EMD, solvency certificate, PAN, GST registration

The selected contractor must adhere to all contractual terms and ensure quality service delivery throughout the project duration.

Technical Specifications

The contractor must provide services that meet the following technical parameters:

Parameter	Specification
Service Quality	High standards of cleanliness and guest satisfaction
Staff Qualification	Trained and experienced housekeeping and reception staff
Equipment	Use of approved cleaning and maintenance equipment
Service Timings	24/7 availability for reception and room services

The process involves:

Ensuring staff are trained as per government standards.
Using approved cleaning agents and equipment.
Maintaining detailed logs of services provided.
Complying with safety and hygiene regulations.

Bidder must demonstrate technical competence through past project documentation and certifications.

Financial Requirements

The estimated project cost is approximately ₹4,220,641.77, which includes all expenses related to housekeeping, reception, and room services. Bidders are required to submit a detailed financial bid, including breakdowns for manpower, materials, and overheads. The payment will be made in installments based on milestones achieved, with the final payment after successful completion and acceptance of services.

Cost Component	Estimated Amount
Manpower	Variable
Materials	Variable
Overheads	Variable
Total Estimated Cost	₹4,220,641.77

Payment Schedule:

30% advance at contract signing.
40% midway upon milestone completion.
30% after final acceptance.

All financial proposals must be inclusive of applicable taxes and GST as per prevailing norms.

Documents 8

0.0 TENDER ONLINE NIVIDA No.20 of 2025-26.pdf

TENDER_DOCUMENT

2.0 Tender A upkeeping Circuit House 2025 January.pdf

TENDER_DOCUMENT

3.GR-1.pdf

TENDER_DOCUMENT

3.GR-2.PDF

TENDER_DOCUMENT

4.0 SchB Up keeping.pdf

TENDER_DOCUMENT

5.0 SpIndex Up keeping.pdf

TENDER_DOCUMENT

6.0 Specification upkeeping Circuit House 2025 January.pdf

TENDER_DOCUMENT

1.0 ONLINE_NOTICE upkeeping Circuit House 2025 January.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration in relevant government departments.
✓ Must submit tender fee and EMD as specified.
✓ Must possess a valid solvency certificate for the year 2026.
✓ Must provide copies of PAN Card and GST Registration.
✓ Must have relevant experience in housekeeping, reception, and room services.

Qualification Criteria	Details
Tender Fee	Submission of proof of tender fee payment
EMD	Submission of EMD document
Solvency Certificate	Valid for calendar year 2026
PAN Card	Attached scan copy
GST Registration	Attached scan copy

Bidders should be experienced firms with proven track records in similar government projects and registered under applicable norms. Only those meeting all eligibility conditions will be considered for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

03-02-2026 12:00

2. Technical Stage

03-02-2026 12:05

3. Commercial Stage

03-02-2026 12:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Solvency