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Open State Governments & UT NPROCURE

Government Tender for Providing Temporary LED Screen, Videography & Multimedia Setup in Valsad for Prime Minister Visit

Bid Publish Date

13-Jan-2026, 6:00 pm

Bid End Date

29-Jan-2026, 12:00 pm

Value

₹31,02,263

Location

VALSAD , GUJARAT

Progress

Issue13-Jan-2026, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

This government tender in Valsad offers an exclusive opportunity for experienced electrical and multimedia service providers to supply and install temporary LED screens, videography, and multimedia setup for the Prime Minister's upcoming visit. The project encompasses high-quality audiovisual arrangements, ensuring seamless live broadcasting and recording at the Center Dome. Bidders must meet strict eligibility criteria, including technical expertise, relevant experience, and financial stability. The procurement process is conducted electronically via the NPROCURE portal, emphasizing transparency and efficiency. With an estimated value of over ₹31 lakh, this tender is ideal for companies specializing in government audiovisual projects, event support, and electrical installations in Gujarat. Timely and compliant submission is critical for success in this competitive bidding process.

Scope Of Work

The scope of work includes:

  • Provision and installation of temporary LED screens at designated locations within Valsad.
  • Videography and multimedia setup for live broadcasting and recording during the Prime Minister’s visit.
  • Setup of audiovisual equipment including sound systems, projectors, and control units.
  • Ensuring high-quality visual and audio output as per government specifications.

The key deliverables are:

  • Fully functional LED screens with appropriate mounting and safety measures.
  • Complete videography setup, including cameras, recording devices, and streaming equipment.
  • Multimedia content management and live feed transmission.

Sequential process:

  1. Site survey and assessment.
  2. Procurement of equipment and materials.
  3. Installation and testing of LED screens and audiovisual systems.
  4. Final inspection and approval by government authorities.
  5. Maintenance and support during the project period.
Specification Details
LED Screen Size As specified in tender documents
Resolution Minimum Full HD
Power Supply 220V AC, 50Hz
Operating Temperature 0°C to 45°C
Connectivity HDMI, VGA, Wireless

The vendor must ensure compliance with all safety and technical standards, and provide necessary certifications and warranties as specified in the tender documents.

Technical Specifications

The technical specifications for the audiovisual setup include:

Parameter Requirement
LED Screen Resolution Minimum Full HD (1920x1080)
Screen Size As per project site requirements
Power Supply 220V AC, 50Hz, stabilized
Connectivity Options HDMI, VGA, Wireless
Operating Temperature 0°C to 45°C
Certification CE, BIS, or equivalent

Sequential procedures involve:

  1. Conducting site survey.
  2. Procuring certified equipment.
  3. Installing and configuring hardware.
  4. Testing for quality and safety.
  5. Final approval by government officials.

Financial Requirements

The estimated project cost is approximately ₹31,02,262.99, which includes equipment, installation, and testing charges. The payment schedule will be as follows:

  • 30% advance upon contract signing.
  • 40% after installation and successful testing.
  • 30% upon project completion and approval.
Cost Component Percentage Amount
Equipment & Materials 50% ₹15,51,131.50
Installation & Setup 30% ₹9,30,678.90
Testing & Commissioning 20% ₹6,20,452.59

All payments will be subject to submission of valid invoices and completion certificates, as per the terms outlined in the tender documents.

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Eligibility Criteria

  • ✓ Must have valid electrical contractor license issued by the appropriate authority.
  • ✓ Must submit a solvency certificate of at least 20% of the tender amount from a scheduled or nationalized bank.
  • ✓ Must provide proof of experience in similar audiovisual or multimedia projects, including at least one project for the Prime Minister or equivalent high-level government event in Gujarat within the last five years.
  • ✓ Must have an annual turnover of at least twice the estimated project cost in any of the last five financial years (2020-2025), verified by a Chartered Accountant with UDIN.
  • ✓ Must submit valid GST registration certificate.
  • ✓ Must submit the latest valid electrical license and electrical registration certificates.
  • ✓ Must provide a copy of the Income Tax PAN Card.
Qualification Minimum Requirement
Electrical License Class E-1 or above
Experience 1 similar project for Prime Minister or high-level government event
Turnover At least ₹62,04,525.98 in any one of the last five years
Validity Certificates should be valid at the time of tender opening

Bidders must meet all eligibility criteria and submit the required documents as specified in the tender notice.

Bidding Process

Process Timeline

1. Preliminary Stage

29-01-2026 12:30

2. Commercial Stage

29-01-2026 12:45

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan copy of D.D. for Tender Fee

Required
2

Scan copy of FDR for EMD in form of the FDR only. (Minimum for 365 Days from the last date of online submission of tender.) Exemption certificate will not be considered/accepted

Required
3

Certified copy of Income Tax PAN Card..

Required
4

Scan copy of Solvency Certificate of Scheduled/ Nationalized Bank for current calendar Year (2026) / should be valid at the time of opening the Tender (Minimum 20 percentage of amount put to tender).

Required
5

Scan copy of Latest valid license of Electrical Contractor issued by the IMP or Energy and Petrochemical Department. Renewal Receipt will not be considered/accepted

Required
6

Scan copy of Valid Electrical Registration Certificate in appropriate class (E-1 or Above) (Renewal Receipt will not be Considered)

Required
7

Scan Copy of Essential experience in Form 3A (which is online submitted by the bidder) of Hon`ble Prime Minister of India program that has successfully completed in last five years in Gujarat state. One similar work of Hon`ble Prime Minister of India program in the Gujarat state. The Form 3A amount shall not be less than 50 percentage of the tender amount

Required
8

Scan copy of GST Certificate

Required
9

Annexure - I

Required
10

Annexure -II

Required
11

Annual turnover in any one of the last Five Financial years (2020-2025), ending 31st march of the previous financial year, should be at least 2 times of the estimated cost. Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to appoint a qualified vendor to provide temporary LED screens, videography, and multimedia setup at the Center Dome in Valsad for the upcoming visit of the Honorable Prime Minister of India. The project involves high-quality audiovisual arrangements to facilitate live broadcasts, recordings, and multimedia presentations during the high-profile event, ensuring compliance with government standards and specifications.

Who is eligible to participate in this tender?

Eligible bidders must possess:

  • A valid electrical contractor license (Class E-1 or above)
  • Experience in similar government audiovisual projects, especially Prime Minister or high-level events in Gujarat
  • Financial stability with a minimum turnover of twice the estimated project cost in the last five years
  • Valid GST registration, PAN, and electrical registration certificates
  • Submission of requisite documents such as solvency certificates, experience proof, and technical certifications is mandatory.
    Refer to the detailed eligibility criteria for comprehensive requirements.
What documents are required to submit a bid?

Bidders must submit:

  • Scan copy of tender fee D.D.
  • FDR for EMD (minimum 365 days validity)
  • Income Tax PAN Card
  • Solvency Certificate from a scheduled bank
  • Valid electrical contractor license
  • Electrical registration certificate
  • Experience proof in Form 3A for Prime Minister or similar projects
  • GST Certificate
  • Annexure I and II forms
  • Turnover certificate verified by a Chartered Accountant with UDIN
    All documents must be uploaded before the bid deadline to ensure eligibility.
What is the bidding timeline and process?

The bidding timeline is:

  • Bid start date: 13-01-2026 at 18:00
  • Bid submission deadline: 29-01-2026 at 12:00
  • Bid opening: 29-01-2026 at 12:30

Bidders should prepare all documents in advance, submit bids electronically via the NPROCURE portal, and attend the bid opening. The evaluation will consider technical compliance, experience, and financial competitiveness. Ensure adherence to all instructions to avoid disqualification.

How will the evaluation of bids be conducted?

Bid evaluation will be based on:

  • Technical compliance (50%): Meeting all technical specifications and standards.
  • Experience (25%): Proven experience in similar projects, especially Prime Minister events.
  • Financial bid (25%): Competitive pricing within the estimated budget.

Bids must meet minimum thresholds in each category. The highest scoring, compliant bid will be selected for award. Detailed evaluation criteria are outlined in the tender documents.

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