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Open State Governments & UT NPROCURE

Tender for Providing Temporary Sound System for Prime Minister's Visit in Valsad District

Bid Publish Date

13-Jan-2026, 7:00 pm

Bid End Date

29-Jan-2026, 12:00 pm

Value

₹71,37,307

Location

VALSAD , GUJARAT

Progress

Issue13-Jan-2026, 7:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,400

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

This government tender offers an exclusive opportunity for electrical and sound system contractors to supply a temporary high-quality sound system for the Prime Minister's visit in Valsad district, Gujarat. Managed by the Roads and Buildings Department, this project emphasizes technical excellence, timely delivery, and compliance with government standards. The tender involves supplying, installing, and supporting audio equipment suitable for large-scale government events, ensuring clear communication during high-profile visits. With an estimated value of approximately ₹71.37 lakh, the project is open to experienced bidders with valid licenses, proven experience in government events, and strong financial stability. The process is fully online, requiring detailed technical and financial proposals, with clear deadlines and evaluation criteria. This is a strategic opportunity for companies specializing in audio-visual equipment, electrical contracting, and event support services to collaborate with the Gujarat government and contribute to national-level events. The tender documentation, including scope, terms, and conditions, is accessible online, promoting transparency and competitive bidding.

Scope Of Work

The selected contractor will be responsible for providing a temporary sound system suitable for high-profile government events, specifically for the Prime Minister's visit in Valsad district. The scope includes:

  • Supplying, installing, and maintaining a high-quality sound system capable of covering large outdoor and indoor areas.
  • Ensuring all equipment meets safety and technical standards as specified in the tender documents.
  • Coordinating with the designated government officials for setup and testing.
  • Providing on-site technical support during the event.

The process involves:

  1. Reviewing the detailed specifications and conditions in the tender documents.
  2. Submitting a comprehensive bid including technical details and cost estimates.
  3. Ensuring all equipment complies with the technical specifications listed below.
Technical Parameter Specification
Power Output Minimum 10 kW RMS
Frequency Response 50 Hz - 20 kHz
Equipment Type Speakers, amplifiers, microphones, mixers
Portability Equipment must be easily transportable
Setup Time Within 4 hours of delivery
  • Post-event dismantling and equipment removal.
  • Adherence to all safety, environmental, and government regulations.

Technical Specifications

The technical specifications for the sound system include:

Parameter Minimum Requirement
Power Output 10 kW RMS
Frequency Range 50 Hz - 20 kHz
Equipment Speakers, amplifiers, microphones, mixers
Equipment Certification Must meet BIS or equivalent standards
Setup Time Not exceeding 4 hours
Portability Equipment should be portable and easy to install

Bidders must submit detailed technical datasheets and compliance certificates along with their bids. The setup process involves:

  1. Delivery of equipment to the site.
  2. Installation as per technical guidelines.
  3. Testing and commissioning.
  4. On-site support during the event.

All equipment must be compatible with outdoor and indoor environments, ensuring clear audio delivery during high-profile government functions.

Financial Requirements

The estimated project cost is approximately ₹71,37,306.95, with a bid validity of 120 days. The financial proposal must include a detailed breakdown of costs for equipment, installation, and support services. Payment terms are linked to project milestones, with an initial advance upon contract signing and subsequent payments after successful completion of each phase.

Cost Component Estimated Cost (INR)
Equipment 50%
Installation & Setup 30%
Support & Maintenance 20%

Bidders must submit a refundable EMD of ₹1,43,000 (approximate 2% of estimated cost) along with their bid. The bid should include a bank guarantee or FDR valid for at least 365 days. The total project budget is subject to final approval, and all costs must be clearly itemized in the financial bid.

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Eligibility Criteria

  • ✓ Must have valid electrical contractor license issued by the Gujarat Energy & Petrochemical Department.
  • ✓ Must possess a minimum of 5 years' experience in providing sound systems for government or large-scale events.
  • ✓ Should demonstrate financial stability with an annual turnover of at least twice the estimated project cost.
  • ✓ Must submit valid GST registration and PAN card.
  • ✓ Must provide solvency certificate from a scheduled/nationalized bank (minimum 20% of tender value).
  • ✓ Experience in Prime Minister’s programs or similar high-profile events in Gujarat within the last five years is mandatory.
  • ✓ Must submit all required documents as specified in the tender, including annexures and certificates.
Qualification Requirement Details
Electrical License Valid and current
Experience ≥ 5 years in sound system projects
Financial Stability Turnover ≥ 2 times estimated cost
Certification GST, PAN, Solvency Certificate
Experience in Govt. Events At least 1 Prime Minister’s event in Gujarat

This ensures only qualified and financially capable bidders participate.

Bidding Process

Process Timeline

1. Preliminary Stage

29-01-2026 12:30

2. Commercial Stage

29-01-2026 12:45

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan copy of D.D. for Tender Fee

Required
2

Scan copy of FDR for EMD in form of the FDR only. (Minimum for 365 Days from the last date of online submission of tender.) Exemption certificate will not be considered/accepted

Required
3

Certified copy of Income Tax PAN Card..

Required
4

Scan copy of Solvency Certificate of Scheduled/ Nationalized Bank for current calendar Year (2026) / should be valid at the time of opening the Tender (Minimum 20 percentage of amount put to tender).

Required
5

Scan copy of Latest valid license of Electrical Contractor issued by the IMP or Energy and Petrochemical Department. Renewal Receipt will not be considered/accepted

Required
6

Scan copy of Valid Electrical Registration Certificate in appropriate class (D Class or Above) (Renewal Receipt will not be Considered)

Required
7

Scan Copy of Essential experience in Form 3A (which is online submitted by the bidder) of Hon`ble Prime Minister of India program that has successfully completed in last five years in Gujarat state. One similar work of Hon`ble Prime Minister of India program in the Gujarat state. The Form 3A amount shall not be less than 50 percentage of the tender amount

Required
8

Scan copy of GST Certificate

Required
9

Annexure - I

Required
10

Annexure -II

Required
11

Annual turnover in any one of the last Five Financial years (2020-2025), ending 31st march of the previous financial year, should be at least 2 times of the estimated cost. Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this tender?

This tender involves supplying, installing, and maintaining a temporary sound system for the Prime Minister's visit in Valsad district. It includes equipment procurement, setup, testing, on-site support, and dismantling, ensuring high-quality audio support for government events.

Who is eligible to bid for this tender?

Eligible bidders must possess a valid electrical contractor license, demonstrate at least 5 years of experience in sound system projects, have a minimum annual turnover of twice the project cost, and submit all required certificates including GST, PAN, and solvency certificates. Experience in Prime Minister’s events in Gujarat is mandatory.

What are the key technical specifications required?

The sound system must deliver a minimum power output of 10 kW RMS, cover a frequency range of 50 Hz to 20 kHz, and include speakers, amplifiers, microphones, and mixers meeting BIS standards. Equipment must be portable, easy to install within 4 hours, and suitable for outdoor and indoor use.

What is the bidding process and timeline?

Bidders must submit their technical and financial bids online by 29-01-2026 12:00 PM. The tender will be opened at 12:30 PM on the same day, followed by evaluation. The contract is expected to be awarded by 10-02-2026. Late submissions will be rejected, so adherence to deadlines is crucial.

How can I get assistance for the online bidding process?

Support is available through the GNFC nProcure portal and the GNFC support team. Free vendor training sessions are held every Saturday at the GNFC Infotower, Ahmedabad. Contact details are provided on the portal, and bidders are encouraged to utilize these resources for smooth participation.

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