Indian Oil Corporation Limited Marketing Division Third-Party Inspection Agency for LPG Bottling Plant PNGRB T4S Audit Jabalpur 2025
Marketing Division
DINDORI, MADHYA PRADESH
Posted:
27 December 2025
Closed:
3 January 2026
GEM
Open Power and Energy NPROCURE
Gujarat Energy Transmission Corporation Tender for Third Party Inspection Services 2026
Progress
Issue08-Jan-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Service
Completion Period
12 Months
Currency Type
Single
Gujarat Energy Transmission Corporation Limited (GETCO) is inviting bids for a comprehensive Third Party Inspection tender scheduled for 2026. This procurement focuses on inspection of electrical and mechanical materials used in power substations and transmission lines across Gujarat and India. The tender emphasizes quality assurance, safety compliance, and vendor registration inspections to ensure the integrity of GETCO's power infrastructure. Bidders with proven experience in electrical and mechanical inspection services, along with necessary certifications and financial stability, are encouraged to participate. The process involves multiple evaluation stages, detailed documentation, and strict timelines, offering an excellent opportunity for specialized inspection agencies to contribute to power sector safety and reliability. The tender includes provisions for factory inspections, reporting, and compliance verification, supporting GETCO’s mission to maintain high standards in power transmission projects. Interested companies should review all eligibility and technical requirements, and submit their bids through the official e-procurement portal before the deadlines.
Scope Of Work
The scope of work for this tender includes:
- Conducting Third Party Inspection of electrical and mechanical items/materials used in GETCO projects.
- Performing factory inspections for vendor registration to ensure compliance with technical specifications.
- Verifying quality, safety, and performance standards of materials supplied for 400/220/132/66 kV substations and transmission lines.
- Ensuring adherence to technical specifications as per GETCO standards.
- Preparing inspection reports and documentation for each stage of the project.
- Coordinating with vendors and GETCO project teams for timely inspections.
The process involves:
- Receiving inspection requests from GETCO.
- Conducting on-site and factory inspections.
- Verifying documentation and compliance.
- Submitting detailed reports for approval.
Key deliverables include inspection reports, non-conformance reports, and certification documents. The contractor must ensure inspections are completed within stipulated timelines, maintaining high standards of quality assurance.
| Inspection Type | Details |
|---|---|
| Electrical Items | Transformers, switchgear, cables, insulators |
| Mechanical Items | Supports, structures, fittings |
| Factory Inspection | Vendor registration, quality checks |
| Documentation | Inspection reports, compliance certificates |
Technical Specifications
The technical specifications require bidders to adhere to:
| Parameter | Specification |
|---|---|
| Inspection Standards | IS, IEC, and other relevant Indian and international standards |
| Inspection Equipment | Calibrated testing and measurement tools |
| Certification | Compliance certificates for electrical and mechanical items |
| Reporting | Digital and hard copy reports within 7 days of inspection |
| Personnel | Certified inspectors with relevant technical qualifications |
The process involves:
- Reviewing technical documents.
- Conducting physical inspections.
- Verifying conformity with standards.
- Documenting findings and issuing certificates.
Financial Requirements
The estimated budget for this tender ranges between [insert minimum] and [insert maximum] INR, depending on the scope and volume of inspections. The financial proposal should include:
| Cost Component | Details |
|---|---|
| Inspection Fees | Per inspection basis or lump sum |
| Documentation Charges | For report generation and certification |
| Additional Expenses | Travel, accommodation, and miscellaneous costs |
Payment terms are as follows:
- 30% advance upon contract signing.
- 40% after submission of initial inspection reports.
- Remaining 30% upon final approval and submission of all reports.
All payments are subject to submission of valid invoices and compliance certificates.
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid GST registration, PAN, and ISO/BIS/BEE certifications if applicable.
- ✓ Proven experience in third-party inspection services for electrical and mechanical equipment, with at least 3 completed projects in the last 5 years.
- ✓ Financial stability with an average annual turnover of at least [insert minimum turnover] during the last three financial years.
- ✓ Must possess necessary licenses and certifications as per Indian standards.
- ✓ Submission of EMD (Earnest Money Deposit) as per tender guidelines.
- ✓ Ability to provide qualified technical personnel for inspections.
| Qualification Requirement | Details |
|---|---|
| Minimum Experience | 3 years in electrical/mechanical inspection |
| Financial Turnover | Minimum [insert amount] INR in last 3 years |
| Certifications | ISO, BIS, BEE (if applicable) |
| Past Projects | At least 3 relevant projects in last 5 years |
| Documentation | Valid GST, PAN, and other statutory certificates |
Bidding Process
Process Timeline
1. Preliminary Stage
28-01-2026 16:30
2. Technical Stage
28-01-2026 17:30
3. Commercial Stage (Price Bid)
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Annexure-1 P
User Defined Template-Standard
Annexure-2 Form
User Defined Template-Standard
Annexure 3 (Firms Detail)
User Defined Template-Standard
Annexure-4 Form TPI
User Defined Template-Standard
Annexure 5
User Defined Template-Standard
Annexure 6 Form
User Defined Template-Standard
ANNEXURE-7 FORM
User Defined Template-Standard
ANNEXURE-8 FORM
User Defined Template-Standard
Annexure-9 Form
User Defined Template-Standard
Annexure-10 Form
User Defined Template-Standard
Annexure 11 Form
User Defined Template-Standard
ANNEXURE- 12 FORM
User Defined Template-Standard
ANNEXURE-13 Revised FORM
User Defined Template-Standard
Annexure 14 Form
User Defined Template-Standard
ANNEXURE-15 FORM
User Defined Template-Standard
ANNEXURE-16
User Defined Template-Standard
GETCO TECHNICAL SPECIFICATIONS FORM
User Defined Template-Standard
GETCO TERMS Form
User Defined Template-Standard
GETCO CONFIRMATION Form
User Defined Template-Standard
Certificate A Form
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Copy of Tender Fee RTGS/NEFT/Online Detail
Required 2
Copy of EMD DD/EMD Bank Guarantee/RTGS/NEFT/Online Detail (as per clause 4 (II) of schedule –A)
Required 3
Copy EMD Documents if applicable for exemption/ reduced rate EMD payable
Required 4
Copy of Notarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative.(as per attached format)
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Stage - Technical Stage
1
Tender Schedule-A with all corrigendum
Required 2
Integrity Pact signed by firm
Required 3
Certificate –A signed by firm
Required 4
Important Instructions signed by firm
Required 5
Commercial Terms and conditions duly seal and signed
Required 6
GETCO Technical specifications duly seal and signed
Required 7
Past Executed order copy with GUVNL & its subsidiaries company/Other SEBs (last 5 years) (Must be listed in online Annexure -6)
Required 8
Performance reports with PO copy (Performance report must be listed in Annexure -7)
Required 9
Cancelled Cheque for A/c details
Required 10
GST Registration
Required 11
PAN CARD
Required 12
Last three financial years Balance sheet with audited result
Required 13
Last Three Financial year ITR filled
Required 14
Last Three year turn over/ CA Certificate
Required 15
List of Partners/Directors with MoA
Required 16
Partnership deed / Memorandum of Pvt. or Public limited company’s issued by ROC
Required 17
Notarized Copy of BIS License (if applicable)
18
BEE Certificate (if applicable)
19
ISO Certificate
Required 20
Power of Attorney/Board Resolution
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this tender?
This tender involves Third Party Inspection of electrical and mechanical items/materials used in GETCO's sub-stations and transmission lines, as well as factory inspections for vendor registration. The scope ensures compliance with technical standards, safety, and quality assurance for power infrastructure projects across Gujarat and India.
Who is eligible to bid for this tender?
Eligible bidders must have valid GST, PAN, ISO/BIS/BEE certifications (if applicable), proven experience in electrical/mechanical inspection with at least 3 relevant projects in the last 5 years, and demonstrate financial stability with appropriate turnover. They must also possess necessary licenses and submit all required statutory documents.
What are the key dates for bid submission?
Bids can be submitted starting from 08-01-2026 at 18:00 and must be completed by 28-01-2026 at 16:00. The technical evaluation will be conducted on 28-01-2026 at 17:30, with the contract expected to be awarded within 15 days thereafter. Ensure all documentation is submitted before deadlines to participate.
How is the bid evaluated?
Bids are evaluated based on technical competence (50%), financial proposal (30%), and past performance (20%). Bidders must meet minimum technical scores of 70%. The highest-scoring bid, considering both technical and financial aspects, will be awarded the contract.
How can I contact GETCO for queries?
All queries should be directed via email to [email protected]. The office is located at Sardar Patel Vidyut Bhavan, Vadodara. Bidders are encouraged to review tender documents thoroughly and attend pre-bid meetings if scheduled for clarifications.
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Documents 6
Format for Authorised representative declaration.pdf
TENDER_DOCUMENT
1. comm Terms and conditions R2_combined .pdf
TENDER_DOCUMENT
GETCO - BG - SD - PBG CPBG format.pdf
TENDER_DOCUMENT
GETCO - EMD Format.pdf
TENDER_DOCUMENT
Schedule E3079.pdf
TENDER_DOCUMENT
Draft_Purchase Agreement.pdf
TENDER_DOCUMENT