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Open Power and Energy NPROCURE

Gujarat GETCO Tender for Hiring Petrol/Diesel Vehicles for 132KV Vasedi S/S - Power & Energy Sector

Bid Publish Date

04-Jun-2026, 6:00 pm

Bid End Date

25-Jun-2026, 4:00 pm

Value

₹15,13,386

Location

VADODARA , GUJARAT
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Progress

Issue04-Jun-2026, 6:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 6

VALVE PARTS AND ACCESSORIES ELECTRICAL VEHICLE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS

Gujarat Energy Transmission Corporation Limited (GETCO) invites bids for hiring Petrol/Diesel driven, AC SUV/MUV vehicles on an ARC basis for 132KV Vasedi Substation. This 24-month contract aims to ensure reliable transportation for power infrastructure operations in Vadodara, Gujarat. The tender emphasizes technical compliance, transparency, and cost-effectiveness, offering an excellent opportunity for reputed vehicle service providers to partner with a leading government enterprise. Bidders must meet eligibility criteria, submit all required documents, and adhere to specified technical standards. The procurement process is fully electronic, with detailed guidelines available on the official portal. This tender supports GETCO's mission to strengthen power transmission infrastructure and operational efficiency across Gujarat.

Scope Of Work

The scope of work includes:

  • Providing Petrol/Diesel driven, air-conditioned SUV/MUV vehicles (Nine-seater, 8+1 configuration) for daily operational use.
  • Ensuring vehicles are new or in excellent condition with valid insurance, fitness certificate, road permit, R.C. Book, and road tax.
  • Vehicles must be self-attested with all relevant documents submitted during the bid.
  • Vehicles should be not provided at any other location of GETCO or other firms against work orders at the time of tender opening.
  • Operational hours: 12 hours per day, 3000 km per month, for 24 months.
  • Vehicles must meet technical specifications as per tender document.
  • The vendor shall undertake maintenance, insurance, and registration responsibilities.
  • Undertaking: Submit an indemnity bond on stamp paper of Rs. 300/- for third-party vehicles.
  • The vendor shall provide qualified drivers if self-driving option is not availed.
Key Deliverables Specifications
Vehicle Type SUV/MUV, Nine-seater, AC, close body
Age of Vehicle Not older than 3 years
Documentation Insurance, Road permit, Fitness, R.C. Book, Road Tax
Payment Terms As per agreement, on monthly basis
Contract Duration 24 months
  • Bidders must submit all required documents and complete technical bid as per tender guidelines.

Technical Specifications

Vehicles must meet the following technical parameters:

Parameter Specification
Vehicle Type SUV/MUV, Nine-seater, AC
Age Limit Max 3 years old
Fuel Type Petrol or Diesel
Engine Capacity As per manufacturer standards
Certification Valid insurance, fitness, road permit, R.C. Book, Road Tax
Condition New or well-maintained, self-attested documentation
Additional Vehicle should have valid pollution certificate and be compliant with local transport regulations

Bidders should submit detailed technical specifications and proof of compliance along with their bid. The vehicles will be inspected prior to contract award to ensure adherence to these standards.

Financial Requirements

The estimated cost for the entire contract is Rs. 15,13,386.00. The financial bid should include the rate per km and per hour, along with monthly total costs. Payment will be made monthly based on actual usage and submission of valid invoices.

Cost Element Details
Bid Price Quoted as percentage rate or fixed rate per km/hour
Payment Schedule Monthly, upon submission of invoice
Security Deposit As specified in tender, refundable after contract completion
Tender Fee Rs. 1180.00, non-refundable

Bidders must submit a detailed financial proposal in the prescribed format, ensuring transparency and competitiveness.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹15,13,386

Bid To RA

No

Item Category

Electrical

Authority & Contact

Officer Inviting Bids

Superintending Engineer, Transmission Circle GETCO Jambuva

Bid Opening Authority

Superintending Engineer, Transmission Circle GETCO Jambuva

Address

Address of the office - Gujarat Energy Transmission Corporation Limited, Circle Office, 220kv Jambuva sub-station compound, N.H. No-8, PO:- Jambuva, Tal & Dist: Vadodara.-390 014

Contact Details

[email protected]

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

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Documents 1

Technical bid n-43.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid GST registration, PAN card, and P.F. registration or undertaking.
  • ✓ Must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit.
  • ✓ Must provide self-attested copies of insurance, road permit, fitness, R.C. book, and road tax.
  • ✓ Must submit technical bid duly filled, sealed, and signed.
  • ✓ Must provide certificate stating offered vehicle is not used elsewhere against work orders.
  • ✓ Must be a registered firm, partnership, or proprietary company with relevant documents.
  • ✓ Bidders offering registered vehicles must submit a certificate on firm’s letterhead.
Qualification Criteria Details
Financial Turnover Minimum annual turnover of Rs. 15 lakh
Experience At least 2 years in vehicle leasing or fleet management
Document Submission All documents as specified in tender guidelines
Vehicle Specification Compliant with technical specifications outlined

Note: Only eligible bidders meeting all criteria will be considered for evaluation.

Bidding Process

Process Timeline

1. Preliminary stage

25-06-2026 16:01

2. Commercial Stage

Required Forms

Preliminary

Tender fee & EMD -Jambuva

User Defined Template-Standard

Required

New vehicle Deposit -Jambuva

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary stage

1

Scan copy of RTGS Transaction slip for Tender fee

Required
2

Scan copy of RTGS Transaction slip for EMD

Required
3

Scan copy of RTGS Transaction slip for deposit for New vehicle

Required
4

copy of Insurance for offered vehicle( self attested)

Required
5

copy of Road permit for offered vehicle( self attested)

Required
6

copy of Road Tax for offered vehicle( self attested)

Required
7

copy of Fitness certificate for offered vehicle( self attested)

Required
8

copy of R.C Book for offered vehicle ( self attested_

Required
9

Quotation for new vehicle to be offered as per vehicle specification ( self attested)

Required
10

UNDERTAKING CUM INDEMNITY BOND for third party’s vehicle on Stamp Paper of Rs. 300/-

Required
11

Details of Proprietorship / Partners/Directors of the Firm/Company. Partnership deed, MOA, BR, if applicable.

Required
12

Petrol /diesel price Bill of prevailing 15 days before the due date of tender ( self attested)

Required
13

GST registration certificate ( self attested)

Required
14

Copy of PAN card ( self attested)

Required
15

P.F. Registration (for engaging of driver) OR Undertaking on stamp paper of Rs.50/-in case of self-driving ( self attested)

Required
16

Nature of firm ( relevant document for proprietary/ partnership/pvt ltd firm)

Required
17

Bidder who offering registered vehicle shall have to submit Certificate on firms’ letter head regarding offered vehicle is not provided at any location of GETCO or any other firm against any work order on the date of opening of tender and thereafter, as per enclosed Format

Required
18

COMPLETE TECHNICAL BID (duly filled, sealed & signed by bidder)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this vehicle hiring tender?

This tender involves the supply of Petrol/Diesel driven, AC, nine-seater SUV/MUV vehicles for daily operations at the 132KV Vasedi Substation. The vehicles must be new or in excellent condition, meet all technical specifications, and be properly documented. The contract duration is 24 months, with vehicles required for 12 hours/day and 3000 km/month. Responsibilities include maintenance, insurance, and compliance with local transport regulations.

Who is eligible to participate in this tender?

Eligible bidders must have valid GST registration, PAN, P.F. registration or undertaking, and meet financial and experience criteria. They must submit RTGS slips for tender fee, EMD, and vehicle deposit, along with self-attested copies of all required documents. The bidder should be a registered firm, partnership, or proprietorship with relevant experience in vehicle leasing or fleet management.

What are the key dates and deadlines for this tender?

The tender download and bid submission start date is 04-06-2026 at 18:00 hrs. The last date for bid submission is 25-06-2026 at 16:00 hrs, with the bid opening scheduled for 25-06-2026 at 16:01 hrs. Bidders must ensure all documents are submitted before the deadline to avoid disqualification. The results will be announced shortly after evaluation.

How can I get assistance or clarifications regarding this tender?

Bidders can contact the Superintending Engineer, Transmission Circle GETCO Jambuva via email at [email protected]. Support is also available from the (n)Procure Support Team at GNFC Ltd., Ahmedabad. Attending vendor training sessions scheduled every Saturday at (n)code solutions is highly recommended for smooth participation and understanding of the electronic bidding process.

What are the technical requirements for the vehicles?

Vehicles must be AC, nine-seater SUVs/MUVs, not older than 3 years, with valid insurance, fitness, road permit, R.C. book, and road tax. They should be well-maintained and compliant with pollution and transport regulations. Bidders must submit proof of technical specifications and relevant documents during the bid submission. Vehicles should be not used elsewhere against work orders at the time of tender opening.

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