Contract Bidding Open For Hiring of Vehicle in RAJKOT, GUJARAT
N/A
RAJKOT, GUJARAT
Posted:
9 January 2023
Closed:
26 January 2023
EPROCURE
Open Power and Energy NPROCURE
Government Tender for Hiring Petrol/Diesel Vehicles: 9-Seater SUV for 24 Months
Progress
Issue09-Jun-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
6
This government tender offers a unique opportunity for vehicle service providers to supply Petrol/Diesel driven 9-seater SUVs on an ARC basis for Gujarat Energy Transmission Corporation Limited. The contract duration is 24 months, covering 3000 KM per month, ensuring reliable transportation for power sector operations at the Jambuva substation. Bidders must meet strict eligibility criteria, including submission of valid documents, technical compliance, and experience in vehicle hiring services. The procurement process is conducted electronically via the NProcure portal, with detailed guidelines provided in the tender document. This tender is ideal for companies with a fleet of compliant vehicles, ready to deliver quality service in the power transmission sector. The opportunity emphasizes transparency, cost-effectiveness, and adherence to government standards, making it a valuable contract for experienced transportation firms seeking to expand their government sector portfolio.
Scope Of Work
The selected bidder will be responsible for providing reliable, well-maintained 9-seater AC SUVs on an ARC basis for Gujarat Energy Transmission Corporation Limited. The scope includes:
- Supplying vehicles that meet the specifications detailed in the tender document.
- Ensuring vehicles are insured, registered, and have valid fitness and road permits.
- Maintaining vehicles in good condition throughout the contract period.
- Providing vehicles for 24 hours daily, covering 3000 KM per month.
- Ensuring timely replacement or repair of vehicles in case of breakdown.
The process involves:
- Submission of technical and financial bids.
- Evaluation and shortlisting based on eligibility and technical compliance.
- Final award to the successful bidder.
- Contract signing and commencement of vehicle supply.
Key deliverables include:
- Fully insured, registered, and roadworthy vehicles.
- Submission of all required documents, including RTGS slips, insurance, permits, and certificates.
- Adherence to the schedule for vehicle deployment and maintenance.
| Vehicle Specifications | Details |
|---|---|
| Vehicle Type | SUV / MUV |
| Seating Capacity | 8+1 |
| Fuel Type | Petrol / Diesel |
| Air Conditioning | Yes |
| Body Type | Close body |
| Duration | 24 months |
The contractor shall also ensure compliance with all applicable safety and environmental standards as per government regulations.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | SUV / MUV |
| Seating Capacity | 8+1 |
| Fuel Type | Petrol or Diesel |
| Air Conditioning | Mandatory |
| Body Type | Close body |
| Registration | Valid RC Book |
| Fitness Certificate | Valid and current |
| Road Permit | Valid and current |
| Insurance | Comprehensive insurance coverage |
| Vehicle Age | Not older than 3 years from the date of registration |
The process involves:
- Inspection of vehicles before deployment.
- Regular maintenance and servicing.
- Submission of compliance certificates as per government standards.
Bidder must ensure vehicles are equipped with necessary safety features and meet environmental norms as per Gujarat state regulations.
Financial Requirements
The estimated cost for the entire contract is approximately Rs. 18,72,108.00. The financial bid should include:
| Cost Component | Details |
|---|---|
| Vehicle Cost | As per quoted rate per KM |
| Service Charges | Inclusive of maintenance and insurance |
| Total Estimated Cost | Rs. 18,72,108.00 |
Payment terms are:
- 30% advance upon contract signing.
- Monthly payments based on KM covered and verified vehicle logs.
- Final payment after successful completion and acceptance.
Bidders must submit detailed financial proposals with clear breakdowns and adhere to the specified bid validity period of 180 days.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹18,72,108
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineer, Transmission Circle GETCO Jambuva
Bid Opening Authority
Superintending Engineer, Transmission Circle GETCO Jambuva
Address
Address of the office - Gujarat Energy Transmission Corporation Limited, Circle Office, 220kv Jambuva sub-station compound, N.H. No-8, PO:- Jambuva, Tal & Dist: Vadodara.-390 014
Contact Details
Authority Records
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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GeM Registration
Document Filing
Free consultation · 24h response
Documents 1
Technical bid n-48.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid GST registration, PAN, and P.F. registration.
- ✓ Must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit.
- ✓ Must provide self-attested copies of vehicle insurance, registration, fitness certificate, road permit, and road tax.
- ✓ Must submit a technical bid with complete details on firm ownership, partnership deed, MOA, or BR.
- ✓ Bidder offering registered vehicles must submit a certificate stating the vehicle is not currently allocated against any work order.
- ✓ Must provide petrol/diesel price bills for the last 15 days.
- ✓ Must have relevant experience in providing similar vehicle services.
| Qualification Criteria | Details |
|---|---|
| Financial Turnover | Minimum turnover as per tender document |
| Experience | At least 3 years in vehicle hiring services |
| Certifications | Valid GST, PAN, P.F. registration |
| Document Submission | Complete technical bid and all required documents |
Bidder eligibility is subject to verification of submitted documents and compliance with all tender conditions.
Bidding Process
Process Timeline
1. Preliminary stage
30-06-2026 16:01
2. Commercial Stage
Required Forms
Preliminary
Tender fee & EMD -Jambuva
User Defined Template-Standard
New vehicle Deposit -Jambuva
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary stage
1
Scan copy of RTGS Transaction slip for Tender fee
Required 2
Scan copy of RTGS Transaction slip for EMD
Required 3
Scan copy of RTGS Transaction slip for deposit for New vehicle
Required 4
copy of Insurance for offered vehicle( self attested)
Required 5
copy of Road permit for offered vehicle( self attested)
Required 6
copy of Road Tax for offered vehicle( self attested)
Required 7
copy of Fitness certificate for offered vehicle( self attested)
Required 8
copy of R.C Book for offered vehicle ( self attested_
Required 9
Quotation for new vehicle to be offered as per vehicle specification ( self attested)
Required 10
UNDERTAKING CUM INDEMNITY BOND for third party’s vehicle on Stamp Paper of Rs. 300/-
Required 11
Details of Proprietorship / Partners/Directors of the Firm/Company. Partnership deed, MOA, BR, if applicable.
Required 12
Petrol /diesel price Bill of prevailing 15 days before the due date of tender ( self attested)
Required 13
GST registration certificate ( self attested)
Required 14
Copy of PAN card ( self attested)
Required 15
P.F. Registration (for engaging of driver) OR Undertaking on stamp paper of Rs.50/-in case of self-driving ( self attested)
Required 16
Nature of firm ( relevant document for proprietary/ partnership/pvt ltd firm)
Required 17
Bidder who offering registered vehicle shall have to submit Certificate on firms’ letter head regarding offered vehicle is not provided at any location of GETCO or any other firm against any work order on the date of opening of tender and thereafter, as per enclosed Format
Required 18
COMPLETE TECHNICAL BID (duly filled, sealed & signed by bidder)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this government tender?
The bid submission deadline is June 30, 2026, at 4:00 PM. Bidders must upload all required documents and bids before this time via the NProcure portal. Late submissions will be rejected, so early submission is advised.
What documents are required to participate in this vehicle hiring tender?
Participants must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit, along with self-attested copies of vehicle insurance, registration, fitness certificate, road permit, road tax, and PAN/GST certificates. Additionally, a complete technical bid and supporting documents like partnership deeds or MOA are mandatory.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (40%), financial bid (40%), and experience (20%). Bidders must meet minimum thresholds, including technical and document verification, to qualify for final selection. The highest scoring compliant bid will be awarded the contract.
What are the key technical specifications for the vehicles?
Vehicles must be AC, petrol/diesel driven SUVs with 8+1 seating capacity, not older than 3 years, and should have valid RC, fitness, insurance, and permits. They should meet environmental norms and safety standards mandated by Gujarat government regulations.
Who can I contact for support or clarifications regarding this tender?
Support can be obtained by contacting Superintending Engineer, Transmission Circle GETCO Jambuva via email at [email protected]. Assistance is also available during weekly vendor training sessions at (n)Code Solutions, Ahmedabad.
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Documents 1
Technical bid n-48.pdf
TENDER_DOCUMENT