Open State Governments & UT NPROCURE

Gujarat Government Tender for Consultancy Services in School Infrastructure Supervision

Bid Publish Date

13-Dec-2025, 10:30 am

Bid End Date

20-Dec-2025, 2:00 pm

Location

GANDHINAGAR , GUJARAT

Progress

Issue13-Dec-2025, 10:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹5,000

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 18

BPO NUTRACEUTICAL BENZBROMARONE MULTIVITAMIN QUALITY ASSURANCE AUDIT SERVICES SITE SUPERVISION SUPPLY OF CARDIGAN GROCERY VEGETABLES AND FRUITS CONSULTANCY TOYS CONSTRUCTION SUPERVISION QUALITY MANAGEMENT NON VEGETARIAN PRODUCT SPVS KOPARAPAK SONPAPDI

This Gujarat government tender invites experienced consultancy firms to provide third-party supervision, monitoring, and quality assurance services for school infrastructure projects in Patan district. Managed by the Gujarat Council of School Education under the Samagra Shiksha scheme, this opportunity aims to enhance the quality and safety of educational infrastructure. Bidders must meet specific eligibility criteria, submit detailed technical and financial proposals, and adhere to strict deadlines. The project emphasizes transparency, technical excellence, and timely completion, making it ideal for firms specializing in construction supervision, quality control, and project management within the education sector. The tender process is conducted electronically, with clear evaluation criteria and award procedures, ensuring a fair and competitive bidding environment. This is a strategic opportunity for companies seeking to contribute to Gujarat’s educational development through high-standard infrastructure supervision services.

Scope Of Work

The selected consultancy firm will be responsible for providing comprehensive third-party technical supervision, monitoring, and quality assurance services for infrastructure works in the district of Patan under the Gujarat Council of School Education. Key deliverables include:

  • Regular site inspections and supervision to ensure compliance with approved drawings, specifications, and safety standards.
  • Monitoring construction progress and reporting deviations or delays.
  • Quality control testing and verification of materials used.
  • Preparation of detailed reports and documentation for each phase of the project.
  • Coordination with contractors, government officials, and other stakeholders.

The process involves the following steps:

  1. Review of project plans and specifications.
  2. Conducting initial site assessments.
  3. Supervising construction activities as per schedule.
  4. Ensuring adherence to safety and quality standards.
  5. Final inspection and certification upon project completion.

The scope also includes ensuring environmental compliance and maintaining records for audit purposes. The consultancy must utilize approved monitoring tools and adhere to government guidelines for infrastructure projects.

Parameter Specification
Project Location Patan District, Gujarat
Duration As per tender document attached
Reporting Frequency Weekly & monthly reports
Certification Final approval from State Project Director

All services must be completed within the stipulated completion period, with adherence to the highest standards of technical supervision.

Technical Specifications

The consultancy services must adhere to the following technical parameters:

Parameter Requirement
Supervision Standards Compliance with BIS, ISO, or equivalent standards
Material Testing Use of NABL-accredited laboratories for testing
Reporting Tools Digital monitoring platforms approved by government
Inspection Frequency Minimum weekly site visits
Certification Final certification based on compliance and quality

Sequential procedures include:

  1. Initial project review and planning.
  2. Regular site supervision and documentation.
  3. Material and workmanship testing.
  4. Issue of progress reports.
  5. Final inspection and approval.

Technical documentation must include detailed reports, photographs, test results, and compliance certificates, submitted periodically as per project milestones.

Financial Requirements

The total budget allocated for this consultancy project is detailed below:

Cost Component Estimated Cost
Service Fees As per bid proposal
Material Testing As per actual expenses
Miscellaneous Contingency fund included

Payment terms are as follows:

  • 20% advance upon contract signing.
  • 40% on completion of 50% of supervision milestones.
  • Remaining 40% after final certification.
  • Payments will be made based on submission of approved reports and invoices.

Bidders must quote competitive rates, ensuring transparency and compliance with government procurement norms. All financial proposals should be inclusive of applicable taxes and duties.

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Eligibility Criteria

  • ✓ Must have valid registration and licensing to operate as a consultancy firm in India.
  • ✓ Must possess relevant experience in infrastructure supervision, monitoring, and quality assurance, especially in educational projects.
  • ✓ Must submit scanned copies of Tender Fee, EMD, and all supporting documents as specified.
  • ✓ The bidder should have a minimum average annual turnover of ₹10 lakh in the last three financial years.
  • ✓ Must hold valid digital certificates for electronic bidding as per the IT Act-2000.
  • ✓ The firm should have at least 3 years of experience in infrastructure supervision.
  • ✓ Bidders must not be blacklisted or debarred by any government agency.
Financial Criteria Details
Minimum Turnover ₹10 lakh in last 3 years
Validity of Bid Offer 120 days
Tender Fee ₹5000
Earnest Money Deposit (EMD) As specified in tender document

Critical points: Bidders must fulfill all eligibility conditions to qualify for further evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

22-12-2025 11:00

2. Commercial Stage

22-12-2025 11:05

Required Forms

Preliminary

Bid Processing Fee & EMD Details

User Defined Template-Standard

Required

Commercial

SCHEDULE OF PRICE BID

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attach Scan Copy of Tender Fee

Required
2

Attach Scan Copy of Tender EMD

Required
3

Attach Scan Copy of All Supporting Document as mentioned under RFP.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this Gujarat government tender?

This tender aims to engage qualified consultancy firms to provide third-party technical supervision, monitoring, and quality assurance services for school infrastructure projects in Patan district, Gujarat. The goal is to ensure high standards of construction, safety, and compliance with government guidelines, ultimately improving educational infrastructure and learning environments.

Who can participate in this tender?

Eligible bidders include registered consultancy firms with experience in infrastructure supervision, having valid digital certificates, and meeting financial criteria such as minimum turnover. Bidders must also submit all required documents, including Tender Fee, EMD, and supporting credentials, to qualify for evaluation.

What are the key stages in the bidding process?

The process involves downloading tender documents, submitting required documents before the deadline, attending pre-bid meetings if scheduled, followed by technical evaluation, financial bid opening, and final award. Deadlines are strictly enforced to ensure transparency and fairness.

What technical standards must the consultancy adhere to?

Consultants must follow BIS, ISO, or NABL standards for supervision and testing, utilize digital monitoring tools, conduct regular site inspections, and prepare comprehensive reports at each project milestone. Final certification depends on compliance with these standards.

How are payments made to the selected consultancy?

Payments are structured as 20% advance, 40% upon 50% project completion, and remaining 40% after final certification. All payments are subject to submission of approved reports and invoices, ensuring transparency and accountability.

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