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Open State Governments & UT NPROCURE

Gujarat Government Tender for Swadeshi Mela Mandap Decoration - Open Bid Opportunity

Bid Publish Date

13-Feb-2026, 7:20 pm

Bid End Date

21-Feb-2026, 6:00 pm

Value

₹0

Location

SURENDRANAGAR , GUJARAT

Progress

Issue13-Feb-2026, 7:20 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 2

DECORATION DECORATION WORK

This Gujarat government tender offers a unique opportunity for experienced event decoration companies to participate in the Swadeshi Mela by providing Mandap decoration services. The project involves designing, procuring, and installing decorative elements for a prominent cultural festival organized by Chotila Nagarpalika. Bidders must meet specific eligibility criteria, including valid digital certificates and relevant experience. The tender process is conducted online through the NPROCURE portal, with a submission deadline of 21st February 2026. The project aims to create a vibrant and culturally rich environment, enhancing the festival experience for visitors. This tender is ideal for companies specializing in public event decoration, festival setup, and civil works related to government events. The project duration is 12 months, with a detailed scope covering design, procurement, installation, and safety compliance. Participation offers a chance to showcase expertise in government projects and contribute to Gujarat's cultural celebrations.

Scope Of Work

The selected contractor will be responsible for the comprehensive decoration of the Mandap for the Swadeshi Mela, including:

  • Designing and planning the Mandap layout and decoration theme
  • Procuring and installing decorative materials, lighting, and props
  • Setting up stage and seating arrangements as per specifications
  • Ensuring safety and compliance with government standards

The process involves:

  1. Submission of detailed design proposal
  2. Approval of design by the Nagarpalika
  3. Procurement of decoration materials
  4. Execution of decoration work within the stipulated timeline
  5. Final inspection and approval before the event
Specification Details
Duration 12 months
Location Ram Chowk, Chotila, Gujarat
Completion Period 12 months
Certification Valid digital certificate as per IT Act-2000

Key deliverables include a visually appealing Mandap, proper lighting, and safety measures. The contractor must ensure timely completion and adherence to quality standards.

Technical Specifications

The decoration materials must be durable, weather-resistant, and compliant with safety standards. The contractor shall provide detailed technical specifications for lighting, props, and structural elements:

Parameter Specification
Lighting LED lights with energy efficiency
Props Eco-friendly, fire-retardant materials
Structural Support Steel frames conforming to safety norms

Sequential procedures include:

  1. Finalize design and technical plan
  2. Obtain necessary approvals
  3. Procure materials as per specifications
  4. Execute installation and decoration
  5. Conduct safety and quality inspection

All technical work must adhere to the standards specified in the tender document and relevant safety codes.

Financial Requirements

The estimated project cost is minimal, with a tender fee of INR 500. The financial proposal should include detailed cost components:

Cost Component Amount (INR)
Material Procurement To be quoted
Labour Charges To be quoted
Miscellaneous To be quoted

Payment will be made in installments based on project milestones:

  • 30% upon commencement
  • 40% after installation completion
  • 30% after final inspection and approval

All financial transactions must comply with government procurement norms. Bidders should submit a detailed financial bid along with supporting documents.

Documents 1

Tender Mandap.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid digital signature certificate as per IT Act-2000.
  • ✓ Proven experience in event or festival decoration projects.
  • ✓ Necessary documentation for preliminary verification, including:
    Document Description
    Necessary Doument Proof of previous work or project experience
  • ✓ Financial stability as demonstrated by relevant documents.
Qualification Requirements Details
Experience Minimum 3 years in event decoration
Certification Valid digital certificate
Documents Submission of necessary documents for verification
Cost Criteria No minimum cost specified; project value estimated at zero but requires compliance with tender fee and documentation

Bidding Process

Process Timeline

1. Preliminary

24-02-2026 11:00

2. Commercial

24-02-2026 11:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary

1

Necessary Doument

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this Gujarat government tender?

The bid submission deadline is 21st February 2026 at 18:00. Bidders must upload all required documents and bid proposals before this time to be considered.

How can I participate in the online bidding process?

To participate, bidders must register on the NPROCURE portal, obtain a valid digital signature certificate, and attend the free vendor training camp organized every Saturday. All bids must be submitted electronically through the portal, following the instructions provided in the tender document.

What are the key eligibility criteria for bidders?

Eligible bidders must have valid digital certificates, minimum 3 years of experience in event decoration or related projects, and submit necessary documentation for verification. Financial stability and compliance with government norms are also mandatory.

What is included in the scope of work for the Mandap decoration?

The scope includes designing, procurement, and installation of decoration materials, lighting setup, and safety compliance. The contractor must ensure timely completion, quality standards, and safety regulations are met throughout the project duration.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), price competitiveness (30%), and adherence to technical specifications (20%). Bidders must meet minimum technical scores to qualify for final selection, which prioritizes experience and value for money.