Custom Bid for Services - Surajkund Crafts Mela
National Backward Classes Finance And Development Corporation
WEST DELHI, DELHI
Posted:
10 January 2025
Closed:
23 January 2025
GEM
Open State Governments & UT NPROCURE
Gujarat Government Tender for Swadeshi Mela Mandap Decoration - Open Bid Opportunity
Bid Publish Date
13-Feb-2026, 7:20 pm
Bid End Date
21-Feb-2026, 6:00 pm
Value
₹0
Location
Progress
Issue13-Feb-2026, 7:20 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
2
This Gujarat government tender offers a unique opportunity for experienced event decoration companies to participate in the Swadeshi Mela by providing Mandap decoration services. The project involves designing, procuring, and installing decorative elements for a prominent cultural festival organized by Chotila Nagarpalika. Bidders must meet specific eligibility criteria, including valid digital certificates and relevant experience. The tender process is conducted online through the NPROCURE portal, with a submission deadline of 21st February 2026. The project aims to create a vibrant and culturally rich environment, enhancing the festival experience for visitors. This tender is ideal for companies specializing in public event decoration, festival setup, and civil works related to government events. The project duration is 12 months, with a detailed scope covering design, procurement, installation, and safety compliance. Participation offers a chance to showcase expertise in government projects and contribute to Gujarat's cultural celebrations.
Scope Of Work
The selected contractor will be responsible for the comprehensive decoration of the Mandap for the Swadeshi Mela, including:
- Designing and planning the Mandap layout and decoration theme
- Procuring and installing decorative materials, lighting, and props
- Setting up stage and seating arrangements as per specifications
- Ensuring safety and compliance with government standards
The process involves:
- Submission of detailed design proposal
- Approval of design by the Nagarpalika
- Procurement of decoration materials
- Execution of decoration work within the stipulated timeline
- Final inspection and approval before the event
| Specification | Details |
|---|---|
| Duration | 12 months |
| Location | Ram Chowk, Chotila, Gujarat |
| Completion Period | 12 months |
| Certification | Valid digital certificate as per IT Act-2000 |
Key deliverables include a visually appealing Mandap, proper lighting, and safety measures. The contractor must ensure timely completion and adherence to quality standards.
Technical Specifications
The decoration materials must be durable, weather-resistant, and compliant with safety standards. The contractor shall provide detailed technical specifications for lighting, props, and structural elements:
| Parameter | Specification |
|---|---|
| Lighting | LED lights with energy efficiency |
| Props | Eco-friendly, fire-retardant materials |
| Structural Support | Steel frames conforming to safety norms |
Sequential procedures include:
- Finalize design and technical plan
- Obtain necessary approvals
- Procure materials as per specifications
- Execute installation and decoration
- Conduct safety and quality inspection
All technical work must adhere to the standards specified in the tender document and relevant safety codes.
Financial Requirements
The estimated project cost is minimal, with a tender fee of INR 500. The financial proposal should include detailed cost components:
| Cost Component | Amount (INR) |
|---|---|
| Material Procurement | To be quoted |
| Labour Charges | To be quoted |
| Miscellaneous | To be quoted |
Payment will be made in installments based on project milestones:
- 30% upon commencement
- 40% after installation completion
- 30% after final inspection and approval
All financial transactions must comply with government procurement norms. Bidders should submit a detailed financial bid along with supporting documents.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Others-Goods
Authority & Contact
Officer Inviting Bids
The Chief Officer - Chotila Nagarpalika
Bid Opening Authority
The Chief Officer - Chotila Nagarpalika
Address
Ram Chowk, Chotila - 363520, Gujarat
Contact Details
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Documents 1
Tender Mandap.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid digital signature certificate as per IT Act-2000.
- ✓ Proven experience in event or festival decoration projects.
- ✓ Necessary documentation for preliminary verification, including:
Document Description Necessary Doument Proof of previous work or project experience - ✓ Financial stability as demonstrated by relevant documents.
| Qualification Requirements | Details |
|---|---|
| Experience | Minimum 3 years in event decoration |
| Certification | Valid digital certificate |
| Documents | Submission of necessary documents for verification |
| Cost Criteria | No minimum cost specified; project value estimated at zero but requires compliance with tender fee and documentation |
Bidding Process
Process Timeline
1. Preliminary
24-02-2026 11:00
2. Commercial
24-02-2026 11:30
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary
1
Necessary Doument
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this Gujarat government tender?
The bid submission deadline is 21st February 2026 at 18:00. Bidders must upload all required documents and bid proposals before this time to be considered.
How can I participate in the online bidding process?
To participate, bidders must register on the NPROCURE portal, obtain a valid digital signature certificate, and attend the free vendor training camp organized every Saturday. All bids must be submitted electronically through the portal, following the instructions provided in the tender document.
What are the key eligibility criteria for bidders?
Eligible bidders must have valid digital certificates, minimum 3 years of experience in event decoration or related projects, and submit necessary documentation for verification. Financial stability and compliance with government norms are also mandatory.
What is included in the scope of work for the Mandap decoration?
The scope includes designing, procurement, and installation of decoration materials, lighting setup, and safety compliance. The contractor must ensure timely completion, quality standards, and safety regulations are met throughout the project duration.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (50%), price competitiveness (30%), and adherence to technical specifications (20%). Bidders must meet minimum technical scores to qualify for final selection, which prioritizes experience and value for money.
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Documents 1
Tender Mandap.pdf
TENDER_DOCUMENT