Open State Governments & UT NPROCURE

Gujarat Government Tender for Transport & Labour Contract 2026-28 - Open Bid

Bid Publish Date

15-Dec-2025, 10:20 pm

Bid End Date

29-Dec-2025, 6:00 pm

Value

₹9,40,70,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue15-Dec-2025, 10:20 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹17,700

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 3

TRANSPORT TRANSPORTATION LABOUR

The Gujarat State Civil Supplies Corporation Ltd invites qualified transportation and logistics companies to bid for the Transport (including Labour) Contract for the period 2026-28 in Banaskantha. This open tender offers an excellent opportunity for experienced service providers to deliver essential transportation services supporting government supply chains across Gujarat. The project involves managing a fleet of vehicles, ensuring statutory compliance, and providing Labour support, with a total estimated value of approximately ₹94 crore. Bidders must meet strict eligibility criteria, including experience, financial stability, and vehicle standards, and submit proposals electronically via the NProcure portal before 29th December 2025. The tender process includes preliminary and commercial evaluation stages, emphasizing transparency and fairness. Successful bidders will be awarded a 24-month contract, contributing to efficient government logistics operations. This tender is ideal for transportation firms, fleet operators, and logistics providers seeking to expand their government contracting portfolio in Gujarat.

Scope Of Work

The scope of work encompasses the following key responsibilities:

  • Providing transportation services including Labour support for government supplies in Banaskantha.
  • Managing a fleet of vehicles as per specifications outlined in the tender document.
  • Ensuring all vehicles meet safety, registration, and fitness standards.
  • Maintaining timely and efficient delivery schedules.
  • Complying with all statutory and regulatory requirements.

The process involves:

  1. Submission of bid documents including technical and financial proposals.
  2. Evaluation of preliminary documents such as PAN Card, GSTN, MSME registration, and financial statements.
  3. Verification of vehicle documentation including RC books, insurance, fitness, and PUC certificates.
  4. Assessment of bidder experience and past performance.
  5. Final bid opening and award to the most compliant bidder.

Key deliverables include:

  • Fully operational transportation fleet.
  • Compliance with safety and statutory standards.
  • Timely reporting and documentation.
Specification Details
Vehicle Manufacturing Year After 2010
Fleet Size As per tender requirements
Service Duration 24 months
Payment Terms As specified in the tender

Bidders should prepare to demonstrate their capacity to meet these specifications and deliver services as per the contractual obligations.

Technical Specifications

The vehicles to be deployed must meet the following technical parameters:

Parameter Specification
Manufacturing Year After 2010
Vehicle Type As specified in tender annexures
Registration Valid RC Book, Insurance, Fitness, PUC
Vehicle Name Must be mentioned in registration documents
Vehicle Age Manufactured after 2010

Sequential process for technical compliance:

  1. Submit vehicle documents including RC, Insurance, Fitness, and PUC.
  2. Verify vehicle details against tender specifications.
  3. Ensure all vehicles are registered, insured, and fit for service.
  4. Confirm vehicle age and manufacturing details.

All vehicles must conform to the specifications outlined in the tender document and be ready for deployment at the commencement of the contract period.

Financial Requirements

The total estimated cost for the project is approximately ₹94,07,00,000. Bidders are required to submit a detailed financial proposal, including breakdowns of costs associated with vehicle operation, Labour, maintenance, and other expenses. The bid should include:

Cost Component Estimated Amount
Vehicle Procurement & Maintenance As per detailed tender estimates
Labour Charges As specified in the tender
Service Charges As per scope of work
Total Estimated Cost ₹94,07,00,000

Payment terms will be aligned with project milestones and contractual agreements. Bidders must ensure their financial proposals are comprehensive, competitive, and compliant with tender guidelines. The bid offer will be valid for 180 days from the date of submission, and payments will be processed based on verified deliverables and milestones.

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Eligibility Criteria

✓ Must possess valid documents including PAN Card, GSTN Registration, and MSME Registration (or a letter stating non-registration).
✓ Must provide audited financial statements for at least three of the last four financial years.
✓ Must have experience in transportation services with at least two audited financial years.
✓ Must own or lease vehicles compliant with the specifications, including RC, Fitness, PUC, and Insurance.
✓ Should have experience in government transportation contracts.
✓ Must submit a self-declaration of not being blacklisted or debarred.

Criteria Requirements
Financial Stability Turnover certificates for last 3 out of 4 years, duly certified
Vehicle Fleet All vehicles must be manufactured after 2010, with valid RC, Fitness, PUC, Insurance
Experience Experience certificates for at least 2 years in relevant services
Legal & Statutory Valid registration certificates, MSME registration, and other statutory documents
Blacklist Status Self-declaration of not being blacklisted
Technical Capacity Demonstrated capacity to manage fleet and logistics

Bidders must meet all eligibility criteria to qualify for further evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

30-12-2025 12:00

2. Commercial Stage

Required Forms

Preliminary

Tender Fee & EMD

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Pan Card

Required
2

PF Certificate

Required
3

GSTN Registration Certificate

Required
4

MSME Registration Certificate required. If not registered for MSME then provide on letter head that your company is not registered for MSME with Company signed and stamp

Required
5

(A) For Partnership firm: Notarized Partnership Deed, power of attorney and ROF document(as per tender condition) (B) For Company: Certificate Of Incorporation/(C) For Co-Operative Society/Trust: Valid Registration Certificate (D) For Propiter: Copy of certificate from Panchayat or Municipal Corporation/ any govt. department

Required
6

Turnover certificate of any 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant in format as per Tender Documents (Annexure-1) With UDIN Number

Required
7

Balance sheet and profit loss of 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant With UDIN Number

Required
8

For Owned Vehicle- As per Tender Annexure-3 and For Leased Vehicle as per Tender Annexure-3(A)

Required
9

For required vehicle documents :All Vehicle R.C. Book, Fitness, PUC, Insurance, or Screen Report In Screen Report - Registration, Velidity, Fintess, Insurant, Vehicle name must be mentioned( As per mParivan portal) Every vehicle must be manufactured after year2010

Required
10

Experience certificate of any 02 F.Y. years out of the last 5 F.Y.2020-21(Audited), 2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
11

Income Tex REturn of any 3 F.Y. years out of the last 04 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
12

Cancelled Cheque

Required
13

Self Declatration of not being blacklisted/debarred by any State/Central Govt./PSU on letterhead

Required
14

Authorization letter of sharing details of GPS with GSCSC as per Tender document (Annexure - 6)

Required
15

Notarise Declration Stamp Paper of Rs.300/- As per tender Document

Required
16

Registration Form as per the tender document

Required
17

If any other documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 29th December 2025 at 18:00. Bidders must upload all required documents and proposals before this time to be considered.

What documents are required for eligibility?

Eligible bidders must submit PAN Card, GSTN Registration, MSME Registration or a letter of non-registration, audited financial statements for the last 3 out of 4 years, vehicle documents, experience certificates, self-declaration of non-blacklisting, and other statutory documents as specified in the tender.

How can I participate in the tender process?

Participants must register on the NProcure portal, procure a valid Digital Certificate, pay the bid fee and EMD online, and upload all required documents as per the tender guidelines. Training sessions are available weekly for new bidders.

What is the scope of work in this tender?

The scope includes providing transportation services with Labour support, managing a fleet of vehicles, ensuring vehicle compliance, and delivering supplies efficiently over the 24-month contract period. Detailed specifications are outlined in the tender document.

How is the evaluation conducted?

Evaluation is based on technical competence, experience, vehicle compliance, and financial competitiveness. A minimum technical score of 70% is required, with the highest combined scores leading to contract award. Transparency and adherence to criteria are emphasized.

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