Open State Governments & UT NPROCURE

Gujarat Government Tender for Transport & Labour Contract 2026-28 - Bidding Opportunity

Bid Publish Date

15-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Value

₹3,13,20,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue15-Dec-2025, 6:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹17,700

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 3

TRANSPORT TRANSPORTATION LABOUR

This Gujarat government tender offers a significant opportunity for transportation and logistics companies to secure a government contract for the years 2026-28. Managed by the Gujarat State Civil Supplies Corporation Ltd, the tender involves providing transportation services along with labour support across various locations in Gujarat. The project aims to enhance supply chain efficiency, ensuring timely delivery of essential goods. Bidders must meet strict eligibility criteria, including valid registration certificates, vehicle documentation, and financial stability. The procurement process is conducted electronically via the NProcure portal, promoting transparency and fair competition. With an estimated contract value of over ₹31 crore, this tender is ideal for experienced transport service providers, logistics companies, and supply chain professionals seeking to collaborate with the government on a large-scale infrastructure project. The tender process includes detailed evaluation criteria, technical specifications, and clear deadlines, making it a valuable opportunity for qualified bidders to expand their government contracting portfolio.

Scope Of Work

The scope of work involves providing comprehensive transportation services including labour support for government supply chain operations in Gujarat for the years 2026-28. Key deliverables include:

  • Supply and management of transportation vehicles as per specifications
  • Deployment of trained labour for loading, unloading, and logistics support
  • Ensuring timely pickup and delivery of goods across designated locations
  • Maintenance and operational readiness of all vehicles
  • Compliance with safety, environmental, and regulatory standards

The process involves:

  1. Bidders must review tender documents and submit all required documents.
  2. Complete the online bid submission via the NProcure portal.
  3. Attend the tender opening and evaluation process.
  4. Successful bidders will be notified for contract signing.
Vehicle Type Specifications Manufacturing Year Required Documents
Owned Vehicle As per Annexure-3 After 2010 R.C. Book, Fitness, PUC, Insurance
Leased Vehicle As per Annexure-3(A) After 2010 Lease agreement, Vehicle documents

Key activities include vehicle operation, maintenance, and compliance with all applicable government standards. Bidders should ensure all vehicles are registered and insured, and possess valid fitness certificates.

Technical Specifications

Vehicles must meet the following technical parameters:

Parameter Specification
Vehicle Age Manufactured after 2010
Vehicle Type As specified in Annexure-3 and 3(A)
Registration Valid RC Book, Fitness, PUC, Insurance
Compliance Must adhere to government safety and environmental standards

Sequential process for technical compliance:

  1. Submit vehicle documents as per tender annexures.
  2. Ensure all vehicles are in operational condition.
  3. Maintain records of vehicle fitness, insurance, and registration.
  4. Regularly update GPS data sharing as per tender requirements.

Financial Requirements

The estimated contract value is approximately ₹31,32,00,000. The financial bid should be submitted online, including detailed cost breakdowns for vehicle operation, labour, maintenance, and other expenses. Payment terms will be as per the contract, typically involving milestone-based payments or monthly billing.

Cost Component Estimated Cost (INR)
Vehicle Maintenance As per actuals
Labour Charges As per tender guidelines
Fuel & Consumables Estimated based on route and vehicle type
Miscellaneous Contingency and operational expenses

Bidders must ensure financial proposals are competitive, transparent, and aligned with the scope of work. All costs should be detailed in the bid submission, and invoices will be processed as per the agreed schedule.

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Eligibility Criteria

✓ Must have valid Pan Card, PF Certificate, GSTN Registration Certificate.
✓ MSME Registration Certificate is required; if not registered, provide a letter on company letterhead stating non-registration.
✓ For partnerships: notarized partnership deed, power of attorney, and ROF document.
✓ For companies: Certificate of Incorporation.
✓ For co-operatives/trusts: valid registration certificate.
✓ For proprietors: certificate from Panchayat or Municipal Corporation.
✓ Financial stability demonstrated through turnover certificates for at least 3 of the last 4 financial years, duly certified by a Chartered Accountant with UDIN.
✓ Experience in transportation services with certificates for at least 2 years out of the last 5.
✓ Vehicle ownership or lease documents as per tender specifications.
✓ Income Tax Returns for last 3 years.
✓ Self-declaration of not being blacklisted or debarred.
✓ Authorization for GPS data sharing.
✓ Notarized declaration on Rs.300/- stamp paper.
✓ Completed registration form as per tender guidelines.

Qualification Requirement Details
Financial Turnover Minimum turnover as specified in tender documents
Experience At least 2 years in transportation services
Vehicle Registration All vehicles must be registered, insured, and manufactured after 2010
Document Submission All documents must be valid, complete, and uploaded as per instructions

Bidding Process

Process Timeline

1. Preliminary Stage

30-12-2025 12:00

2. Commercial Stage

Required Forms

Preliminary

Tender Fee & EMD

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Pan Card

Required
2

PF Certificate

Required
3

GSTN Registration Certificate

Required
4

MSME Registration Certificate required. If not registered for MSME then provide on letter head that your company is not registered for MSME with Company signed and stamp

Required
5

(A) For Partnership firm: Notarized Partnership Deed, power of attorney and ROF document(as per tender condition) (B) For Company: Certificate Of Incorporation/(C) For Co-Operative Society/Trust: Valid Registration Certificate (D) For Propiter: Copy of certificate from Panchayat or Municipal Corporation/ any govt. department

Required
6

Turnover certificate of any 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant in format as per Tender Documents (Annexure-1) With UDIN Number

Required
7

Balance sheet and profit loss of 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant With UDIN Number

Required
8

For Owned Vehicle- As per Tender Annexure-3 and For Leased Vehicle as per Tender Annexure-3(A)

Required
9

For required vehicle documents :All Vehicle R.C. Book, Fitness, PUC, Insurance, or Screen Report In Screen Report - Registration, Velidity, Fintess, Insurant, Vehicle name must be mentioned( As per mParivan portal) Every vehicle must be manufactured after year2010

Required
10

Experience certificate of any 02 F.Y. years out of the last 5 F.Y.2020-21(Audited), 2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
11

Income Tex REturn of any 3 F.Y. years out of the last 04 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
12

Cancelled Cheque

Required
13

Self Declatration of not being blacklisted/debarred by any State/Central Govt./PSU on letterhead

Required
14

Authorization letter of sharing details of GPS with GSCSC as per Tender document (Annexure - 6)

Required
15

Notarise Declration Stamp Paper of Rs.300/- As per tender Document

Required
16

Registration Form as per the tender document

Required
17

If any other documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 29th December 2025 at 6:00 PM. Bidders must upload all required documents and complete the process before this time to be considered.

What documents are required to participate?

Participants must submit Pan Card, PF Certificate, GSTN Registration, MSME Registration or a non-registration letter, vehicle ownership/lease documents, experience certificates, Income Tax Returns, Cancelled Cheque, and other specified documents as detailed in the tender notice.

Is there any training available for online bidding?

Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, GNFC Ltd., Ahmedabad, from 4:00 PM to 5:00 PM. Bidders are encouraged to attend to understand the bidding process better.

How is the evaluation process conducted?

Evaluation is based on technical competence, experience, vehicle quality, financial stability, and compliance. Bids are scored with a minimum threshold of 70% for technical evaluation, and the highest combined score wins.

What is the estimated contract value?

The estimated value of the contract is approximately ₹31,32,00,000 for the 24-month period, covering transportation and labour services as specified in the tender documents.

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