Open State Governments & UT NPROCURE

Gujarat Government Tender for Transport & Labour Contract 2026-28 - Bidders Invited

Bid Publish Date

15-Dec-2025, 8:00 pm

Bid End Date

29-Dec-2025, 6:00 pm

Value

₹8,16,00,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue15-Dec-2025, 8:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹17,700

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 3

TRANSPORT TRANSPORTATION LABOUR

The Gujarat State Civil Supplies Corporation Ltd has issued an open government tender for the Transport (Including Labour) Contract for the period 2026-28 in Mahisagar. This competitive bidding opportunity invites experienced transportation companies to submit proposals for managing logistics, vehicle deployment, and labor support. With an estimated value of approximately Rs. 81.6 million, the tender emphasizes compliance with vehicle standards, experience in government projects, and adherence to safety regulations. The process involves online submission, detailed evaluation, and award based on technical and financial criteria. Bidders must prepare comprehensive documentation, including registration certificates, experience proofs, and vehicle details, to qualify. This tender offers a significant opportunity for logistics firms, transport service providers, and contractors seeking to work with Gujarat government agencies in a transparent, regulated environment. Download the detailed tender document from the official portal, participate in free training sessions, and submit your bid before the deadline of 29-12-2025.

Scope Of Work

The scope of work includes:

  • Providing transportation services for the Gujarat State Civil Supplies Corporation Ltd, including the deployment of owned or leased vehicles.
  • Ensuring timely and efficient delivery of goods as per the schedule.
  • Maintaining all vehicles in roadworthy condition with valid R.C. Book, Fitness, PUC, and Insurance.
  • Managing labor support for transportation operations.
  • Complying with all safety, environmental, and regulatory standards.

The process involves:

  1. Submission of technical and financial bids via the official e-procurement portal.
  2. Evaluation of bids based on eligibility, experience, vehicle condition, and financial stability.
  3. Shortlisting of qualified bidders for contract award.
  4. Final contract signing and commencement of services.

Key deliverables include:

Deliverable Specification
Vehicles Must be manufactured after 2010, with valid registration and insurance
Experience Minimum 2 years in government transportation projects
Documentation Complete set of required certificates and affidavits
Vehicle Maintenance Regular servicing and compliance with safety standards

Bidders are expected to provide all necessary documentation, including vehicle ownership proof, experience certificates, and financial statements, as outlined in the tender documents.

Technical Specifications

Vehicles must meet the following technical parameters:

Parameter Specification
Manufacturing Year After 2010
Registration Valid RC Book, Insurance, Fitness, PUC
Vehicle Type Goods Carrier, Passenger Vehicle as per requirement
Vehicle Documents Must be available and up-to-date
Vehicle Inspection All vehicles to pass inspection as per government standards

The process includes:

  • Vehicle registration verification
  • Inspection for fitness and insurance validity
  • Ensuring vehicle compliance with safety standards
  • Maintaining records for audit and inspection purposes

Financial Requirements

The estimated contract value is approximately Rs. 81.6 million, covering transportation services over 24 months. Bidders must submit a detailed financial proposal, including rates per kilometer or per trip, as specified in the tender document. The payment will be made based on actual services rendered, with invoices verified against delivery records. The financial bid should be valid for 180 days from the submission deadline. The tender requires a bid security (EMD) to be submitted along with the bid, as specified in the tender document. The cost breakdown includes:

Cost Component Amount
Bid Security (EMD) As specified
Service Rate As per bid submission
Total Estimated Cost Rs. 81,600,000

Payment terms will be detailed in the contract, with milestone-based payments aligned with service delivery and compliance.

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Eligibility Criteria

✓ Must have valid GSTN Registration Certificate and MSME Registration Certificate or a letter stating non-registration.
✓ Must possess Pan Card, PF Certificate, and Income Tax Returns for the last 3 financial years.
✓ Should have experience in government transportation projects for at least 2 years.
✓ Must own or lease vehicles as per tender specifications, with all supporting documents.
✓ Financial stability demonstrated through turnover certificates of at least three out of the last four years.
✓ Must submit Balance Sheets and Profit & Loss Accounts duly audited.
✓ Vehicles must be manufactured after 2010, with valid registration, fitness, PUC, and insurance.
✓ Submit Self Declaration stating not being blacklisted or debarred.
✓ Provide authorization for GPS data sharing and notarized declaration on Rs.300/- stamp paper.

Financial & Qualification Requirements Details
Minimum Turnover Rs. 2 crore in any 3 out of last 4 years
Experience 2 years in government transportation projects
Vehicle Ownership All vehicles must be registered, insured, and compliant
Documents Complete set of certificates, experience, vehicle, and financial documents
Bid Validity 180 days from bid submission deadline

Bidding Process

Process Timeline

1. Preliminary Stage

30-12-2025 12:00

2. Commercial Stage

Required Forms

Preliminary

Tender Fee & EMD

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Pan Card

Required
2

PF Certificate

Required
3

GSTN Registration Certificate

Required
4

MSME Registration Certificate required. If not registered for MSME then provide on letter head that your company is not registered for MSME with Company signed and stamp

Required
5

(A) For Partnership firm: Notarized Partnership Deed, power of attorney and ROF document(as per tender condition) (B) For Company: Certificate Of Incorporation/(C) For Co-Operative Society/Trust: Valid Registration Certificate (D) For Propiter: Copy of certificate from Panchayat or Municipal Corporation/ any govt. department

Required
6

Turnover certificate of any 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant in format as per Tender Documents (Annexure-1) With UDIN Number

Required
7

Balance sheet and profit loss of 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant With UDIN Number

Required
8

For Owned Vehicle- As per Tender Annexure-3 and For Leased Vehicle as per Tender Annexure-3(A)

Required
9

For required vehicle documents :All Vehicle R.C. Book, Fitness, PUC, Insurance, or Screen Report In Screen Report - Registration, Velidity, Fintess, Insurant, Vehicle name must be mentioned( As per mParivan portal) Every vehicle must be manufactured after year2010

Required
10

Experience certificate of any 02 F.Y. years out of the last 5 F.Y.2020-21(Audited), 2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
11

Income Tex REturn of any 3 F.Y. years out of the last 04 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
12

Cancelled Cheque

Required
13

Self Declatration of not being blacklisted/debarred by any State/Central Govt./PSU on letterhead

Required
14

Authorization letter of sharing details of GPS with GSCSC as per Tender document (Annexure - 6)

Required
15

Notarise Declration Stamp Paper of Rs.300/- As per tender Document

Required
16

Registration Form as per the tender document

Required
17

If any other documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The final date for submitting bids is 29th December 2025 at 18:00 hours. Bids submitted after this deadline will not be accepted. Ensure your documents are complete and uploaded before the closing time.

What documents are required for eligibility?

Eligible bidders must submit Pan Card, PF Certificate, GSTN Registration, MSME Registration or a non-registration letter, experience certificates, vehicle ownership proof, financial statements, and other specified certificates. Full list available in the tender document.

How will the evaluation be conducted?

Bid evaluation will be based on technical competence (50%), vehicle quality and compliance (30%), and financial bid (20%). Bidders must meet minimum thresholds to qualify for award.

Can I participate in the training sessions?

Yes, free vendor training sessions are held every Saturday at (n)code solutions, GNFC Ltd., Ahmedabad. These sessions help bidders understand the online bidding process and documentation requirements.

What is the estimated contract value?

The approximate value of the contract is Rs. 81.6 million, covering transportation services over 24 months. The detailed financial breakdown is provided in the tender documents.

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