E-Tender of Transport (Incl. Labour) Contract 2026-28 Bhavanagr
Gujarat State Civil Supplies Corp
📍 GANDHINAGAR, GUJARAT
Est: ₹13.1 Cr
⏰ Deadline: 2 weeks left
🛒 Type: Service
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Gujarat State Civil Supplies Corporation E-Tender for Transport & Labour Contract 2026-28
Bid Publish Date
15-Dec-2025, 9:30 pm
Bid End Date
29-Dec-2025, 6:00 pm
Value
₹8,56,50,000
Location
Progress
Issue15-Dec-2025, 9:30 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹17,700
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
3
The Gujarat State Civil Supplies Corporation Ltd is inviting online bids for the Transport (Including Labour) Contract 2026-28. This government tender offers an excellent opportunity for transportation companies, vehicle owners, and logistics providers to secure a long-term contract to support civil supplies across Gujarat. The tender emphasizes transparency, compliance, and quality service delivery, requiring bidders to meet strict eligibility criteria, including valid certifications, vehicle standards, and financial stability. With an estimated value of INR 85.65 crore, this procurement aims to enhance supply chain efficiency and logistics operations for the state government. Bidders must submit their proposals through the NProcure portal by the specified deadline, ensuring all documents are complete and compliant. The contract duration is 24 months, with provisions for renewal based on performance. This tender is ideal for experienced logistics firms, vehicle operators, and service providers seeking government contracts in Gujarat's logistics and supply chain sector.
Scope Of Work
The scope of work for this tender includes:
- Providing transportation services for civil supplies across Gujarat, including the management of owned and leased vehicles.
- Ensuring all vehicles meet the technical specifications outlined in the tender documents.
- Maintaining vehicle documentation such as R.C. Books, Fitness Certificates, PUC, and Insurance.
- Deploying experienced drivers and support staff for smooth operations.
- Ensuring timely vehicle maintenance and adherence to safety standards.
- Managing GPS sharing and tracking as per the authorization provided.
- Providing all required vehicle and driver experience certificates, financial documents, and compliance certificates.
The process involves:
- Submission of technical and financial bids via the NProcure portal.
- Verification of documents including PAN, GST, MSME registration, and vehicle details.
- Evaluation based on experience, financial stability, and compliance.
- Final award to the most suitable bidder meeting all criteria.
Key deliverables include operational vehicles, qualified staff, and adherence to contractual terms. The contract duration is 24 months, with an option for renewal based on performance.
| Specification | Details |
|---|---|
| Contract Duration | 24 Months |
| Estimated Cost | INR 85,65,00,000 |
| Bid Submission Start | 15-12-2025 21:30 |
| Bid Submission End | 29-12-2025 18:00 |
| Completion Period | 24 Months |
All bidders must comply with the detailed scope and submit all mandatory documents as specified.
Technical Specifications
Vehicles must meet the following specifications:
| Parameter | Requirement |
|---|---|
| Vehicle Type | Light and heavy commercial vehicles |
| Manufacturing Year | Post-2010 |
| Registration | Valid RC Book, Insurance, PUC, Fitness Certificate |
| GPS Compatibility | Must support GPS sharing as per tender guidelines |
| Vehicle Capacity | As per the specific transport requirement |
| Maintenance | Regular servicing and timely repairs |
Bidders must provide detailed vehicle specifications, including registration details, insurance certificates, and GPS compatibility documentation. The process involves verification of vehicle documents and adherence to safety standards, followed by deployment for the contract duration.
Financial Requirements
The estimated contract value is INR 85,65,00,000. The financial bid will be evaluated based on the percentage rate offered by bidders, which will be submitted through the online portal. Payment terms include milestone-based payments aligned with service delivery and compliance. The bid security or EMD amount is specified in the tender document and must be submitted along with the bid. The financial proposal should clearly specify the rate per kilometer or per trip, inclusive of all taxes and charges. Bidders must also submit audited financial statements, including balance sheets and profit & loss statements for the last 3 years, duly certified by a Chartered Accountant with UDIN. The tender emphasizes transparency and competitiveness in pricing to ensure value for money for the government.
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Eligibility Criteria
✓ Must possess valid and current certifications including PAN Card, GSTN Registration, PF Certificate, MSME Registration (or a letter stating non-registration).
✓ Must have relevant experience in transportation services, with experience certificates for at least 2 financial years out of the last 5.
✓ Financial stability demonstrated through turnover certificates for at least 3 out of the last 4 financial years.
✓ Must own or lease vehicles as per tender specifications, with all vehicle documents up to date.
✓ Must submit a self-declaration of not being blacklisted or debarred by any government authority.
✓ Should provide an authorization letter for GPS sharing as per tender requirements.
| Qualification Criteria | Details |
|---|---|
| Minimum Turnover | INR 10 Crores in at least 3 of last 4 years |
| Experience | Minimum 2 years in transportation services |
| Vehicle Ownership | Owned or leased vehicles manufactured post-2010 |
| Financial Documents | Audited balance sheets and profit & loss statements with UDIN |
| Other Documents | Vehicle registration, insurance, PUC, experience certificates |
| Bid Security | As specified in the tender document |
All submissions must meet these eligibility criteria to be considered for evaluation.
Bidding Process
Process Timeline
1. Preliminary Stage
30-12-2025 12:00
2. Commercial Stage
Required Forms
Preliminary
Tender Fee & EMD
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Pan Card
Required 2
PF Certificate
Required 3
GSTN Registration Certificate
Required 4
MSME Registration Certificate required. If not registered for MSME then provide on letter head that your company is not registered for MSME with Company signed and stamp
Required 5
(A) For Partnership firm: Notarized Partnership Deed, power of attorney and ROF document(as per tender condition) (B) For Company: Certificate Of Incorporation/(C) For Co-Operative Society/Trust: Valid Registration Certificate (D) For Propiter: Copy of certificate from Panchayat or Municipal Corporation/ any govt. department
Required 6
Turnover certificate of any 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant in format as per Tender Documents (Annexure-1) With UDIN Number
Required 7
Balance sheet and profit loss of 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant With UDIN Number
Required 8
For Owned Vehicle- As per Tender Annexure-3 and For Leased Vehicle as per Tender Annexure-3(A)
Required 9
For required vehicle documents :All Vehicle R.C. Book, Fitness, PUC, Insurance, or Screen Report In Screen Report - Registration, Velidity, Fintess, Insurant, Vehicle name must be mentioned( As per mParivan portal) Every vehicle must be manufactured after year2010
Required 10
Experience certificate of any 02 F.Y. years out of the last 5 F.Y.2020-21(Audited), 2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)
Required 11
Income Tex REturn of any 3 F.Y. years out of the last 04 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)
Required 12
Cancelled Cheque
Required 13
Self Declatration of not being blacklisted/debarred by any State/Central Govt./PSU on letterhead
Required 14
Authorization letter of sharing details of GPS with GSCSC as per Tender document (Annexure - 6)
Required 15
Notarise Declration Stamp Paper of Rs.300/- As per tender Document
Required 16
Registration Form as per the tender document
Required 17
If any other documents
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 29th December 2025 at 18:00. Bidders must upload all required documents and bid proposals before this time to be considered.
How can I participate in the online tender process?
Participants must register on the NProcure portal, procure a valid Digital Certificate, and attend the free vendor training sessions held every Saturday at (n)Code Solutions. Bids are to be submitted electronically via the portal, ensuring compliance with all technical and financial documentation requirements.
What documents are required to qualify for the tender?
Mandatory documents include PAN Card, GSTN Registration, PF Certificate, MSME Registration or a letter of non-registration, vehicle ownership documents, experience certificates, financial statements, and a self-declaration of not being blacklisted. All documents must be valid, up-to-date, and properly certified.
What is the estimated value of this contract?
The total estimated value of the transportation and labour contract for 2026-28 is approximately INR 85,65,00,000. The financial bid will be based on the percentage rate offered by the bidder, evaluated alongside experience and compliance.
Who can I contact for support during the bidding process?
Support can be obtained by contacting the Manager - LTC at 07923221037 or via email at [email protected]. Support hours are during regular office hours, and assistance includes technical guidance and document submission queries.
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