BALL PEN BLACK,BALL PEN BLUE,BALL PEN RED,BOARD MARKER WHITE BOARD BLACK,BROAD MARKER BLUE,BROAD MA
Indian Institute Of Technology (iit)
HARIDWAR, UTTARAKHAND
Posted:
10 December 2025
Closed:
31 December 2025
GEM
GEM
Indian Army Cartridge & Printer Consumables Tender 2025 – ISI/AAA/TRTL Standards, India
Bid Publish Date
12-Jan-2026, 1:47 pm
Bid End Date
22-Jan-2026, 2:00 pm
Location
Progress
Issue12-Jan-2026, 1:47 pm
AwardPending
Quantity
850
Category
KIP TONNER CART 7170 400GMS
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements explicitly call for OEM warranty and after-sales support within INDIA
- • Warranty: 3 years from final acceptance, with OEM warranty certificates at delivery
- • Option clause allows +/- 25% quantity variation and delivery time recalculation formula
- • Service & Support: dedicated toll-free service contact required
- • Past project experience accepted via multiple document types (contracts, invoices, client certificates)
- • BOQ covers 37 items across CANON GI, HP 682, BROTHER BT models, PFI supplies, NPG 51/67 variants
Tender Overview
The Indian Army (Department of Military Affairs) seeks supply of printer cartridges and consumables including TONER for LASERJET, CANON GI, HP, BROTHER, and various NPG/NPG-67 cartridges. The procurement scope lists 37 BOQ items covering multiple model-specific cartridges (e.g., CANON GI70PGBK, HP 682, BROTHER BT500 series) and assorted generic cartridges. The contract includes an option to increase/decrease quantity by up to 25% and a progressive extension of delivery time under the option clause, with delivery time recalculation based on the original schedule. A 3-year warranty is required from final acceptance or post-installation, with OEM warranty certificates due at delivery. A well-established after-sales service network in INDIA is required. This tender emphasizes compatibility with specified printer models and cartridges across major brands, underscoring aftermarket support and serviceability.
Technical Specifications & Requirements
- Product category: Printer cartridges and consumables (laser toner, ink cartridges, setup kits) for wide range of OEM printers.
- Brands/models referenced: CANON, HP, BROTHER, PFI, GI-series Canon, IQ, NPG 51/67, CANON GX 2070/GI 75 variants, BTD models, and others listed in the BOQ.
- Type: Replaceable cartridges/toner consumables; minimum yield and compatibility with listed printer models.
- Warranty: 3 years from final acceptance or post-installation testing date; OEM warranty certificates required at delivery.
- Serviceability: Installation, commissioning, training, troubleshooting, and maintenance service network in INDIA; dedicated service contact.
- Option clause: Quantity variation up to 25% at contract rates; delivery period adjustments formula provided.
- Past experience documents accepted include contract copies, execution certificates, or client-issued support notes.
- Delivery terms: Delivery timing tied to original/extended delivery periods; minimum 30 days guidance when calculating extended time.
Terms, Conditions & Eligibility
- EMD/ security deposit details not specified in data; bidders must rely on standard government tender processes.
- Warranty: 3-year coverage; OEM warranties to be submitted at delivery.
- Delivery: Delivery period adjustments under option clause; extension rules based on original quantity and period.
- Experience proof: Contracts, invoices, execution certificates, or third-party notes acceptable for past experience.
- Service support: Bidder/OEM must provide dedicated toll-free service contact.
- General terms: Compliance with installation/commissioning if included; provide service centers near consignee destinations.
Key Specifications
-
Printer cartridge/toner consumables for multiple brands (CANON, HP, BROTHER, PFI, GI-series)
-
Minimum yield data not specified; focus on compatibility with listed printer models
-
Minimum performance/quality standards not numerically specified in data
-
Category: GENERIC cartridge/consumable with model-specific compatibility
-
Delivery/install/service requirements emphasized in terms and warranty
Terms & Conditions
-
Option to increase/decrease quantity by up to 25%
-
3-year warranty from final acceptance or post-installation
-
OEM warranty certificates to be provided at delivery
-
Dedicated service/support contact required
-
Past experience evidenced by contracts, invoices, or client certificates
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard govt terms
Delivery Schedule
Delivery period may be extended based on option clause; calculation formula provided
Penalties/Liquidated Damages
Not specified in data; rely on standard government tender penalties if stated elsewhere
Bidder Eligibility
-
Proven experience supplying printer cartridges and consumables to large organizations
-
Demonstrated capability to provide installation, training, and after-sales support in INDIA
-
Compliant with OEM warranty requirements and able to submit OEM authorization (if applicable)
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Tender Results
Loading results...
Bill of Quantities (BOQ)
37 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | CARTRIDGE TONER LASERJET CC-388A | CARTRIDGE/TONER HP LASERJET CC-388A | 243 | pieces | buyer.chiefengineer@shillong | 30 |
| 2 | CARTRIDGE 2700 BLACK | CARTRIDGE 2700 BLACK | 36 | pieces | buyer.chiefengineer@shillong | 30 |
| 3 | CARTRIDGE 2700 CYAN | CARTRIDGE 2700 CYAN | 30 | pieces | buyer.chiefengineer@shillong | 30 |
| 4 | CARTRIDGE 2700 MAGENTA | CARTRIDGE 2700 MAGENTA | 30 | pieces | buyer.chiefengineer@shillong | 30 |
| 5 | CARTRIDGE 2700 YELLOW | CARTRIDGE 2700 YELLOW | 30 | pieces | buyer.chiefengineer@shillong | 30 |
| 6 | CARTRIDGE NPG 51 BLACK | CARTRIDGE/TONER CANON NPG 51 BLACK | 23 | pieces | buyer.chiefengineer@shillong | 30 |
| 7 | CARTRIDGE NPG-67 BLACK | CARTRIDGE/TONER NPG-67 BLACK | 39 | pieces | buyer.chiefengineer@shillong | 30 |
| 8 | CARTRIDGE NPG-67 YELLOW | CARTRIDGE/TONER NPG-67 YELLOW | 19 | pieces | buyer.chiefengineer@shillong | 30 |
| 9 | CARTRIDGE NPG-67 MAGENTA | CARTRIDGE/TONER NPG-67 MAGENTA | 19 | pieces | buyer.chiefengineer@shillong | 30 |
| 10 | CARTRIDGE NPG-67 CYAN | CARTRIDGE/TONER NPG-67 CYAN | 19 | pieces | buyer.chiefengineer@shillong | 30 |
| 11 | CART INKJIT CANON GI790 BLACK | CART INKJIT CANON GI790 BLACK | 39 | pieces | buyer.chiefengineer@shillong | 30 |
| 12 | CART INKJIT CANON GI790 | CART INKJIT CANON GI790 (CYAN) | 33 | pieces | buyer.chiefengineer@shillong | 30 |
| 13 | CART INKJIT CANON GI790 | CART INKJIT CANON GI790 (MAGNETA) | 33 | pieces | buyer.chiefengineer@shillong | 30 |
| 14 | CART INKJIT CANON GI790 | CART INKJIT CANON GI790 (YELLOW) | 33 | pieces | buyer.chiefengineer@shillong | 30 |
| 15 | KIP TONNER CART 7170 400GMS | KIP TONNER/ CART 7170 400GMS | 8 | pieces | buyer.chiefengineer@shillong | 30 |
| 16 | CANON CARTRIDGE 925 | CANON CARTRIDGE 925 | 35 | pieces | buyer.chiefengineer@shillong | 30 |
| 17 | CANON CARTRIDGE NPG 84 BLACK | CANON CARTRIDGE NPG 84 BLACK | 16 | pieces | buyer.chiefengineer@shillong | 30 |
| 18 | BROTHER BTD60BK | BROTHER BTD60BK | 3 | pieces | buyer.chiefengineer@shillong | 30 |
| 19 | BROTHER BTD560C | BROTHER BTD560C | 3 | pieces | buyer.chiefengineer@shillong | 30 |
| 20 | BROTHER BT500M | BROTHER BT500M | 3 | pieces | buyer.chiefengineer@shillong | 30 |
| 21 | BROTHER BT500Y | BROTHER BT500Y | 3 | pieces | buyer.chiefengineer@shillong | 30 |
| 22 | PFI 8340M | PFI 8340M | 1 | pieces | buyer.chiefengineer@shillong | 30 |
| 23 | PFI8340C | PFI8340C | 1 | pieces | buyer.chiefengineer@shillong | 30 |
| 24 | PFI8340Y | PFI8340Y | 1 | pieces | buyer.chiefengineer@shillong | 30 |
| 25 | PFI 8340BK | PFI 8340BK | 2 | pieces | buyer.chiefengineer@shillong | 30 |
| 26 | PFI 8340MBK | PFI 8340MBK | 7 | pieces | buyer.chiefengineer@shillong | 30 |
| 27 | CANON GI 70 PGBK | CANON GI 70 PGBK | 24 | pieces | buyer.chiefengineer@shillong | 30 |
| 28 | PBI POSTAL INK | PBI POSTAL INK | 5 | pieces | buyer.chiefengineer@shillong | 30 |
| 29 | CARTRIDGE CWC TE5025 | CARTRIDGE CWC TE5025 | 56 | pieces | buyer.chiefengineer@shillong | 30 |
| 30 | CARTRIDGE 12A | CARTRIDGE 12A | 5 | pieces | buyer.chiefengineer@shillong | 30 |
| 31 | CANON 071 | CANON 071 | 10 | pieces | buyer.chiefengineer@shillong | 30 |
| 32 | Cart Setup Canon GI 75 Black Canon GX 2070 | Cart Setup Canon GI 75 Black Canon GX 2070 | 5 | pieces | buyer.chiefengineer@shillong | 30 |
| 33 | Cart Setup Canon GI 75 Cyan Canon GX 2070 | Cart Setup Canon GI 75 Cyan Canon GX 2070 | 5 | pieces | buyer.chiefengineer@shillong | 30 |
| 34 | Cart Setup Canon GI 75 Yellow Canon GX 2070 | Cart Setup Canon GI 75 Yellow Canon GX 2070 | 5 | pieces | buyer.chiefengineer@shillong | 30 |
| 35 | Cart Setup Canon GI 75 Magenta Canon GX 2070 | Cart Setup Canon GI 75 Magenta Canon GX 2070 | 5 | pieces | buyer.chiefengineer@shillong | 30 |
| 36 | HP Ink Cartridge 682 Black | HP Ink Cartridge 682 Black | 3 | pieces | buyer.chiefengineer@shillong | 30 |
| 37 | HP Ink Cartridge 682 Tri Colour | HP Ink Cartridge 682 Tri Colour | 3 | pieces | buyer.chiefengineer@shillong | 30 |
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | CWC |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | CWC 1020NW, CWC M1005, CWC M1005NW |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | CWC-102-2K |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience/execution certificates (as per past experience clause)
4
Contract copies and invoices or client execution certificates
5
OEM authorization certificates (if applicable)
6
OEM warranty documents for items delivered
7
Technical bid/compliance certificates and installation/training capabilities
8
Financial statements or turnover declarations
Frequently Asked Questions
Key insights about MEGHALAYA tender market
How to bid for printer cartridges tender in India 2025
Bidders must submit GST, PAN, experience proofs, financials, EMD if applicable, OEM authorizations, and technical compliance certificates. Ensure OEM warranty documentation is attached and demonstrate after-sales service capabilities within INDIA. The tender allows a +/-25% quantity variation and requires 3-year warranty from final acceptance.
What documents are required for cartridge tender in India
Required documents include GST registration, PAN, past experience proofs (contracts/invoices or client certificates), financial statements, OEM warranty certificates, installation/commissioning capabilities, and dedicated service contact details. Submissions must include OEM authorizations if applicable and technical bid compliance.
What are the key technical specifications for cartridge tender
Key specs cover cartridge/toner consumables compatible with CANON GI, HP 682, BROTHER BT models, and NPG 51/67 variants. Emphasis on model compatibility, minimum yield data where provided, and alignment with OEM standards. Warranty must be 3 years from acceptance, with OEM certificates at delivery.
When is the delivery deadline under the option clause
Delivery terms permit quantity adjustments up to 25% with delivery period recalculated using: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. If original period <30 days, use original period; extended delivery can proceed within contract limits.
What are the warranty requirements for cartridge supply
Warranty must be 3 years from final acceptance or post-installation testing, with OEM warranty certificates submitted at delivery. The seller must rectify break downs during the warranty period and provide installation, commissioning, training, and maintenance services through a designated INDIA-based network.
What service support is required for this tender
Bidders must provide a dedicated toll-free service line for after-sales support and show service centers near consignee destinations. A robust installation, commissioning, and troubleshooting capability in INDIA is required, with records of service coverage attached to the bid.
What past-experience documents qualify for eligibility
Valid proofs include contract copies with invoices and bidder self-certification, execution certificates by the client, or third-party inspection notes. These should demonstrate successful service/supply of similar cartridge commodities and support the claim of capability for large-scale procurement.
Which brands and cartridge types are covered by this tender
The scope includes CANON GI series, HP 682, BROTHER BT series, PFI cartridge lines, CANON GI 70 PGBK and GI75 variants, NPG-51/67 black/yellow/magenta/cyan, and related toner/ink consumables. Ensure model numbers align with listed OEM printer models and compatibility requirements.
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Documents 6
GeM-Bidding-8748901.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS