Indian Army Department of Military Affairs Stationery & Office Supplies Tender 2026 India - 25% Quantity Variation, Pre-dispatch Inspection, Advance Sample

Tender Overview

The purchase is led by the Indian Army under the Department Of Military Affairs for a broad set of stationery and related items, including Photo Paper, Envelopes 9x4, Registers (160/200 pages), Ledger pages printed, Drawing sheets, Parade state register (500 pages), Car diary, Mileage card, a CP Plus desk board camera with 64 GB memory card, Syrotech modem, Clip Board, Notebooks, and related office supplies. The BOQ lists 15 items in scope, with no explicit unit values published. A key commercial feature is a flexible quantity option allowing up to 25% variation at contract award and during the contract period, at contracted rates. The delivery timeline builds on the original delivery period, with provisions for extension, while inspection and sample approval steps govern acceptance and start of bulk supply. Pre-dispatch inspection and post-receipt verification by the Board of Officers underscore quality and compliance requirements. The tender emphasizes advance sample approval within 5 days of award as a condition for bulk manufacturing, with deviation handling if approvals are delayed. These factors shape supplier readiness and compliance processes for bidders.

Technical Specifications & Requirements

• Items in scope cover a mix of stationery and small office devices, including photo paper, envelopes 9x4, registers, ledger pages, drawing sheets, parade registers, car diary, mileage card, desk camera with 64 GB memory card, Sy rotech modem, clip board, and note books.
• The contract includes a mandatory advance sample approval: 1 sample within 5 days of award; buyer to approve or list modifications within 5 days; bulk supply must align with approved sample.
• Inspection regime: Pre-dispatch inspection at seller premises (if ATC requires), and post-receipt inspection by the Board of Officers at the consignee site.
• Delivery extension mechanism: Additional time = (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; option to extend to original delivery period.
• No explicit technical standards are stated in the available data; emphasis remains on compliance with buyer sample/quality guidelines and adherence to contracted rates for any quantity changes.

Terms, Conditions & Eligibility

• Quantity variation clause: Up to 25% increase/decrease at contract placement and during currency at contracted rates.
• Advance sample requirement: 1 sample within 5 days of award; modifications communicated within 5 days; bulk supply must match approved sample.
• Inspection: Pre-dispatch and post-receipt inspections via designated authorities (Board of Officers).
• Delivery timeline: Original delivery period governs first-phase; extension rules apply with minimum 30 days.
• EMD/financials: The available data does not disclose the exact EMD amount or payment schedule; bidders should prepare typical GST/PAN, experience, and financial records per standard Army procurement practice.
• Documentation: Submit standard GST, PAN, experience certificates, financial statements, and OEM authorizations as part of bid compliance; ensure alignment with terms and ATC selections.