Indian Army Microsoft Office 2024 Procurement by Department of Military Affairs India 2025
Indian Army
BATHINDA, PUNJAB
Posted:
30 October 2025
Closed:
13 November 2025
GEM
GEM
Indian Army Microsoft Office 2024 Tender Amritsar Punjab 2026 - 25% Quantity Option & Detailed Design Drawings
Progress
Issue30-Jun-2026, 11:33 am
AwardPending
Quantity
2
Bid Type
Two Packet Bid
Key Highlights
- • Specific brand/software requirement: Microsoft Office 2024 software suite
- • Detailed Design Drawings must be approved within 5 days of award with modification list provided within 5 days
- • Option clause allows up to 25% quantity variation during and after contract with proportional delivery adjustment
- • 1-year residual market life requirement to avoid end-of-life products
- • GST handling: bidder responsible for GST; reimbursement as actuals or applicable rate, whichever lower
- • Vendor code prerequisites: PAN, GSTIN, Cancelled Cheque, EFT Mandate
- • Scope includes Supply, Installation, Testing and Commissioning
- • PP-LC Make in India preference clause applies
Tender Overview
Organization: Indian Army (Department Of Military Affairs) in AMRITSAR, PUNJAB. Procurement: Microsoft Office 2024 software suite with scope for Supply, Installation, Testing and Commissioning. Location: Amritsar, 143001. Quantity/Value: not disclosed; includes optional quantity adjustments up to 25% during contract. Unique: bidder must submit Detailed Design Drawings within 5 days of award; approval or modification list provided within 5 days; delivery schedule adjusts if drawings approval is delayed. GST considerations are bidder-borne; PP-LC policy applies; ensure non-obsolescence with at least 1 year residual market life.
Technical Specifications & Requirements
- Product/Service: Microsoft Office 2024 software package (scope includes supply, installation, testing and commissioning).
- Delivery & Approval: Detailed Design Drawings to be approved before fabrication; drawings due within 5 days of award; buyer to approve or list required modifications within 5 days; delivery period may be reset for drawing delays with no LD.
- Compliance & Life: Ensure offered software is not obsolete; minimum residual market life of 1 year; GST as applicable with reimbursement limits as per actuals.
- Documentation: Provide PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation requirements included.
- Scope Flexibility: Option clause allows quantity variation up to 25% during and after award; delivery period adjusts proportionally, with fallback minimum 30 days.
Terms, Conditions & Eligibility
- EMD/Financial Standing: No explicit EMD amount published; bidder must declare no liquidation/court proceedings; provide undertaking.
- Price & GST: Quote inclusive of all costs; GST to be applied as per applicable rates; input tax credits as per actuals up to quoted GST percent.
- Delivery & Payment: Delivery period linked to drawings; payment terms to be clarified in contract; PP-LC local content preference applicable.
- Documentation for Bidder Code: PAN, GSTIN, Cancelled Cheque, EFT Mandate; ensure vendor code creation readiness.
- Obsolescence & Eligibility: Product must not be end-of-life before at least 1 year residual market life; no liquidation or bankruptcy status.
Key Specifications
-
- Product/Service: Microsoft Office 2024 software suite
-
- Scope: Supply, Installation, Testing and Commissioning
-
- Delivery: Delivery period adjustable by up to 25% quantity variation; minimum 30 days
-
- Design Drawings: Approval required within 5 days of award; modification list within 5 days
-
- Eligibility: Non-obsolete product with at least 1 year residual market life
-
- Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate
Terms & Conditions
-
Option to increase/decrease quantity up to 25% with proportional delivery time
-
Mandatory Detailed Design Drawings approval process within 5 days of award
-
Bidder must confirm non-liquidation status and provide required documents (PAN, GSTIN, EFT mandate)
Important Clauses
Payment Terms
GST as per applicable rates; reimbursement as actuals or lower of quoted GST; payment terms to be defined in contract
Delivery Schedule
Delivery period linked to approval of Detailed Design Drawings; delays in drawing approval extend delivery with no LD
Penalties/Liquidated Damages
LD terms not specified in provided data; contract will determine penalties post award
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceedings
-
Product not end-of-life within 1 year residual market life
-
Compliance with GST requirements and vendor code prerequisites
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
MICROSOFT OFFICE 2024
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
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Documents 3
GeM-Bidding-9535619.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
Copy of PAN Card
2
Copy of GSTIN
3
Copy of Cancelled Cheque
4
Copy of EFT Mandate duly certified by Bank
5
Detailed Design Drawings (within 5 days of award) approval documents
6
OEM authorizations (if applicable) and technical compliance certificates
7
Financial statements or undertakings showing non-liquidation status
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for Microsoft Office 2024 tender in Amritsar?
Bidders must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate along with bid; Detailed Design Drawings must be prepared within 5 days of award; ensure software is not end-of-life for at least 1 year and comply with GST reimbursement rules.
What documents are required for the Amritsar tender submission?
Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and any OEM authorizations; Bidder must declare non-liquidation status and provide an undertaking; Detailed Design Drawings approval may be needed within 5 days.
What are the delivery terms for quantity variations in this tender?
The purchaser may increase or decrease quantity up to 25%; delivery period adjusts proportionally using the formula (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is the required residual market life for offered software?
Bidders must supply software that is not end-of-life and has at least 1 year residual market life from the date of bid; OEM end-of-life status will disqualify the bid.
What is included in the scope of supply for this tender?
Scope includes Supply, Installation, Testing and Commissioning of Microsoft Office 2024 software; deployment may require on-site configuration and user acceptance testing per approved drawings.
How is GST handled for this procurement in Amritsar?
GST will be reimbursed based on actual rates or the applicable rate, whichever is lower; the bidder is responsible for applicable GST and must provide GST details with submission.
When are Detailed Design Drawings due after award of contract?
Detailed Design Drawings are due within 5 days of award; the buyer will approve or list required modifications within 5 days, otherwise delivery timelines may be reset.
What makes this tender different for Make In India preferences?
Bidder responses may consider PP-LC policy; local content preferences apply per policy; ensure any Make In India declarations or local content compliance are included with bid.
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Documents 3
GeM-Bidding-9535619.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS