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Indian Air Force Toner Cartridges Tender Gwalior Madhya Pradesh 2026 ISO/IS 550 Compliant

Bid Publish Date

22-Jun-2026, 6:34 pm

Bid End Date

02-Jul-2026, 7:00 pm

Location

GWALIOR , MADHYA PRADESH
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Progress

Issue22-Jun-2026, 6:34 pm
AwardPending
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Quantity

45

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements include Printmark PMS2031 DW model compatibility and 45-unit cartridge lot.
  • • OEM-imported items must have India-based after-sales service office with certificate.
  • • Option clause permits up to 25% quantity variation at contracted rates.
  • • Delivery timeline adjustments based on extended periods with a minimum of 30 days.
  • • No BOQ items available; scope defined by generic cartridge specifications and printer compatibility.
  • • Emphasizes replacement yield and model numbers for budget/control of consumables.
  • • Payment and penalty terms not disclosed; bidders should seek clarification.
  • • Location specificity: tender in Gwalior, Madhya Pradesh for IAF printer consumables.

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Organization: Indian Air Force; Product: Toner/Ink Cartridges and printer consumables; Location: Gwalior, Madhya Pradesh (474001); Category: Toner Cartridges / Ink Cartridges / Consumables for Printers; Estimated Value: not disclosed; Delivery: not specified; Scope: generic cartridges with OEM/brand model compatibility and minimum yield requirements. The tender includes a quantity option clause (up to 25% variation) and requires OEM-authorized service presence in India for imported products. This procurement emphasizes compatibility with listed printer models, color variants, and replacement cartridge yields, ensuring timely supply and after-sales support within Indian territory. unique clauses include brand-Printmark and specific model references (PMS2031 DW) across 45 cartridges, with emphasis on supplier readiness for potential quantity expansion during contract execution.

Technical Specifications & Requirements

  • Product Class of Cartridge and Printer/Multifunction Machines Brand compatibility are required, along with Type of Cartridge/Consumable and Color specifications.
  • Model Numbers for OEM printers and cartridges must be provided; minimum yield (pages) must be specified.
  • OEM IMPORTED PRODUCTS: if imported, an India-based OEM/support certificate is mandatory.
  • Delivery terms and performance must align with standard procurement timelines; bidders should confirm compatibility with the brand/Printmark and model PMS2031 DW for 45 units.
  • The BOQ is empty; bidders should rely on the tender’s stated generic cartridge requirements and ensure compliant inventory planning.

Terms, Conditions & Eligibility

  • EMD: not disclosed in the tender data; bidders should verify applicable security deposit terms.
  • Option Clause: purchaser may adjust quantity by up to 25% during or after contract award at contracted rates.
  • Delivery Timeline: extended delivery calculations apply if option is exercised; minimum delivery planning must accommodate 30+ days as a base if extension occurs.
  • After-Sales: for imported items, ensure an India-based registered office for service support; submit related certificate.
  • Documents: ensure OEM authorization, GST, PAN, and experience/capability evidence; include brand/model conformance to PMS2031 DW requirements where applicable.

Key Specifications

  • Toner/Ink cartridge type and color

  • Printer/Multifunction machine brand compatibility

  • Model numbers for OEM cartridges and printers

  • Minimum yield (pages) for replacement cartridges

  • OEM authorization and India-based after-sales service certificate for imported items

  • Brand/Printmark PMS2031 DW; 45 cartridge quantity

Terms & Conditions

  • Quantity variation allowed up to 25% at contract placement and during currency

  • India-based after-sales service required for imported products with certificate

  • Delivery period calculations may extend with option clause; minimum 30 days rule

Important Clauses

Payment Terms

Not disclosed in data; bidder to verify with tendering authority and include in bid submission

Delivery Schedule

Delivery schedule can be adjusted based on option clause; extended duration formula applies with minimum 30 days

Penalties/Liquidated Damages

Not specified; bidders should confirm LD/penalty terms during bid clarification

Bidder Eligibility

  • Experience in supplying printer consumables to government or defense sectors

  • GST registration and PAN validity

  • Capability to supply OEM-approved cartridges with model compatibility

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 3

GeM-Bidding-9505386.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable PRINTMARK Powered by Landmark
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine PMS 2031DW /PMX 2031ADW
GENERIC Model Number of OEM's Printer Cartridge/Consumable P2031X0
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates in printer consumables supply

4

Financial statements (if requested)

5

EMD/security deposit documents (if applicable)

6

Technical bid documents demonstrating cartridge compatibility

7

OEM authorization/endorsement and India-based service certificate (for imported items)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for toner cartridge tender in gwalior mp 2026?

Bidders should submit GST, PAN, OEM authorizations, and experience certificates; ensure cartridge compatibility with listed printer models, provide minimum yield data, and confirm India-based after-sales service for imported items. The bid must address the 25% quantity variation clause and delivery terms.

What documents are required for the IAF toner cartridge bid in gwalior?

Required documents include GST certificate, PAN card, experience certificates in printer consumables, financial statements (if requested), EMD documents if applicable, OEM authorizations, and proof of India-based service capability for imported products. Include model compatibility details.

What are the technical cartridge specifications for PMS2031 DW?

Tender requires Printmark PMS2031 DW compatibility for a total of 45 cartridges with specified color and minimum yield; provide exact model numbers for OEM printers and cartridges and confirm color and yield per cartridge.

What is the delivery timeline and option clause for this tender?

Delivery terms include an option to increase quantity up to 25%; extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Ensure schedules align with IAF requirements.

Are imported cartridges allowed for the IAF procurement in gwalior?

Yes, but imported items require an India-based OEM/authorized service office; submit the certificate confirming after-sales support capability within India.

What are the minimum yield and model number requirements for cartridges?

Bidders must specify the minimum yield (pages) for each replacement cartridge and enumerate the OEM model numbers for compatible printers; align with generic cartridge class and color specifications mentioned in the tender.

What certification or branding is required for the cartridge supply?

Brand/Printmark PMS2031 DW is referenced; confirm OEM branding, cartridge type, and certification conformance with any IS/ISO standards as applicable to government procurement.

How will the EMD and other payments be processed for this bid?

EMD details are not disclosed in the tender data; bidders should confirm EMD requirements with the procuring authority and ensure submission with bid documents; payment terms to be clarified during bid finalization.

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