Indian Army Gas Refilling & AC Repair Tender Jodhpur Rajasthan 2026 | IS/ISO Standards & 25% Option Clause

Tender Overview

• The opportunity is with the Indian Army under the Department Of Military Affairs for multiple air conditioning and related services in JODHPUR, RAJASTHAN (342001). Scope includes gas refilling, replacement of capacitors, repair of air compressor motors, labour charges, repair of leakage in cooling pipes, and AC cleaning chemical supply. BoQ lists 6 items, but exact quantities are not disclosed. Estimated contract value is not provided. The tender introduces an option clause allowing up to 25% quantity variation during and after award at contracted rates. A key differentiator is the requirement for on-record service coverage and post-award delivery alignment with extended timelines if options are exercised.

• The procurement emphasizes flexibility in quantity and delivery with the option clause, while maintaining strict adherence to service and inspection protocols. Bidders should prepare for potential scale-up and ensure readiness for rapid deployment within the extended delivery framework.

• Location-specific conditions include the need for bidders to satisfy service capability in Rajasthan and establish a local presence if not already available, with evidence of functional service centers as a prerequisite for payment release.

Technical Specifications & Requirements

• No explicit product specifications are published. From the BOQ and tender terms, bidders should delineate capability to perform gas refilling, capacitor replacement, AC motor repair, leakage repairs in cooling systems, and supply AC cleaning chemicals. The tender requires readiness for pre-dispatch or post-receipt inspections as determined by the nominated inspection agency, and compliance with any ATC-specified certificates. The option clause implies scalable quantities, necessitating robust supply chain and service-response capacity. The contract may involve on-site or carry-in warranty terms, depending on the chosen configuration.

• Key compliance elements include establishing a Functional Service Centre in the state of each consignee location (within 30 days if not present), and submission of documentary evidence for service capability prior to payment.

• Inspection modalities include potential pre-dispatch and post-receipt checks, with acceptance after successful sample testing where applicable.

• Certificates and bid compliance are mandatory; failure to upload required documents may lead to rejection.

Terms, Conditions & Eligibility

• The buyer reserves the right to increase or decrease the bid quantity by up to 25%, both at the time of contract and during the contract currency, with delivery timelines adjusted proportionally.
• A Functional Service Centre in the Consignee state is mandatory for carry-in warranty scenarios; if absent, it must be established within 30 days of contract award, with payment contingent on documentary evidence.
• Inspection is conducted by a nominated agency, with potential post-receipt acceptance after passing sample tests; pre-dispatch inspection may be invoked per ATC.
• Uploading all certificates/documents as per the Bid Document/ATC is mandatory; non-submission can result in rejection. Emphasizes compliance with the organization’s standard terms and stipulated certificates.